Business Manager

Philadelphia Public School District; Pennsylvania; On-site; USD 75,000 - 90,000; Full time

Job summary

The Philadelphia Public School District is seeking an Administration/Business Manager to enhance its educational mission through sound fiscal management and effective budget administration. The candidate will be responsible for developing annual educational plans, managing financial records, and supervising various financial operations within the district.

This role requires proven qualifications including a degree in accounting and an educator license with a business manager endorsement. Salary and employment terms are determined by the Board of Trustees.

Qualifications

• Must hold an Educator License with business manager endorsement from Mississippi.
• Bachelor's degree in accounting from an accredited institution required.
• Extensive knowledge of public school district budget administration is necessary.

Responsibilities

• Assist in planning the annual operational budget.
• Supervise payroll operations and employee check disbursement.
• Maintain compliance with local, state, and federal financial regulations.

Skills

Fiscal management

Budget administration

Effective communication

Education

Baccalaureate degree in accounting

Educator License with business manager endorsement

Job description

Position Information

Position Type: Administration/ Business Manager

Date Posted: 6/17/2026

Location: Philadelphia Public Schools

Date Available: 07/01/2026

Closing Date: 06/24/2026

Education Qualifications and Prerequisites

1. Educator License with a business manager endorsement issued by the Mississippi Department of Education
2. Baccalaureate degree from an accredited four‑year college or university with a major in accounting
3. Evidence of public school district business manager capabilities, including previous public school district assignments
4. Extensive knowledge of the principles, methods, techniques, practices, and mandated accounting system of budget administration and budget planning operations for a Mississippi public school district
5. Ability to plan, assign, and direct a staff of subordinates
6. Ability to communicate effectively with supervisors, the school board, department heads, city officials, and other school employees and lay persons
7. Such other qualifications as may be set by the Board of Trustees

Supervises

District accounting management, including monitoring of personnel allocations and costs, depositing and disbursing funds, accounting operations for all financial transactions, maintenance of financial records, preparation of periodic and special reports, payroll management, finance department computer operations, employee insurance programs, other financial operations of the school district, and the classified employees who staff the business department. Grant proposal writing and administration; budget planning and budgetary policy recommendations; financial planning assistance to cost center managers; long‑range planning.

Job Goal

To support and enhance the educational mission of the school district through careful planning (budgeting based on needs and available resources), sound fiscal management (how to get the most and the best from available funds), and effective budget administration (following proper procedures, meeting deadlines, leaving clear audit trails, balancing accounts, etc.).

Duties and Responsibilities

Typical duties and responsibilities include, but are not limited to:

• Serve as a resource for and participate in the development of annual and long‑range educational plans for the school district.
• Plan and organize a cost center accounting system (computer print‑outs) for each cost center.
• Plan with classified employees assigned to the department the functions and operations of the department and the individual assignments for each employee.
• Assist the superintendent in planning the annual operational budget; prepare the annual budget as required by law after the budget has been planned.
• Collect and make available tax and other fiscal data needed for district planning purposes.
• Ensure that all funds are received and deposited in an approved depository.
• Maintain various required accounts to comprehend and account for all funds.
• Implement and maintain the state‑required accounting program for school districts.
• Prepare and submit for board approval each month current bills to be paid.
• Prepare and submit to the Mississippi Department of Education budget reports and budget information as required.
• Invest surplus or currently unused funds in accordance with Mississippi law; maintain current knowledge of cash flow.
• Efficiently implement computer software programs to accomplish numerous financial management and accounting tasks.
• After board authorization, release payment of funds.
• Maintain complex financial records and produce periodic and specific financial reports.
• Ensure compliance with various local, state, and federal requirements.
• Supervise retirement program records and services.
• Supervise employee insurance programs, records, and services.
• Supervise payroll operations and employee check disbursement.
• Supervise account reconciliation and other control procedures.
• Supervise employee leave accounts and direct deposit reports for all employees.
• Recommend the employment of qualified staff.
• Assign staff to perform specific tasks and responsibilities within the department.
• Ensure that staff members are kept current through appropriate in‑service training.
• Provide financial and budgetary data to principals and department heads in a timely manner as a means for developing and maintaining an effective educational program.
• Participate or initiate the formation of financial and budgetary policies intended to strengthen and improve program performances.
• Keep the superintendent abreast of any and all changes relating to school finance.
• Prepare reports and other communications and disseminate those to various appropriate audiences.
• Attend school board and local community meetings as well as school district, regional, and state professional meetings.
• Make formal and informal reports and presentations to appropriate audiences.
• Adjust departmental processes and/or functions to continually improve productivity.
• Perform other duties as assigned.

Terms of Employment

235 days annually with salary as approved by the Board of Trustees.

Evaluation

Performance of this position will be evaluated annually in accordance with the provisions of Board Policy.