Business Manager

Catholic Diocese of Lansing; East Lansing (MI); On-site; USD 50,000 - 75,000; Full time

Job summary

St. Thomas Aquinas Parish in East Lansing is seeking a full-time Business Manager to oversee the parish and school offices, supervise administrative staff, and report to the Pastor.

Responsibilities include budgeting, payroll, banking, financial reporting, facilities coordination, and HR policy development, with a focus on Catholic stewardship and parish operations.

Qualifications

• Bachelor's degree in accounting, finance, or business required.
• Minimum two years of administrative/managerial office experience.
• Fluent knowledge of MS Excel, Word, and Outlook; experience with accounting software.
• Understanding of Catholic parish organization helpful.

Responsibilities

• Prepare a yearly budget in consultation with pastor and parish finance council.
• Manage banking, payables/receivables, and timely payments.
• Oversee accounting, budgetary, fiscal, and statistical records and reports.
• Prepare and administer payroll functions.
• Liaise with pastor and parish finance council and report on assets.
• Ensure filing of federal, state, and diocesan reports.
• Monitor budgetary compliance and vendor contracts.

Skills

Excel

Word

Outlook

Financial management

Education

Bachelor's degree in accounting, finance, or business

Tools

Accounting software

Job description

St. Thomas Aquinas Parish (including St Johns) in East Lansing is seeking a full-time Business Manager. This position will supervise administrative parish staff and reports to the Pastor.

Parish Mission

Forming disciples of Jesus Christ in communion with the Catholic Church.

General Summary

This position assists with the ministry of the parish by overseeing the general office and financial activities of the parish and school. The incumbent directs these efforts with technical expertise within a framework of shared ministry, stewardship, and Catholic values.

Primary Duties and Responsibilities

A. Finance

• 1. Prepare a yearly budget (in consultation with the pastor and parish finance council), monthly accounting reports, and reports requested by the pastor or the parish finance council.
• 2. Manage all banking activities including the accounting and banking of Sunday collections, payables and receivables. Ensure timely payments and deposits.
• 3. Manage and prepare all accounting, budgetary, fiscal, and statistical records, with particular attention to annual reports to the Diocese of Lansing and the parish, along with monthly reports to the parish staff and parish finance council.
• 4. Prepare and administer all payroll functions.
• 5. Serve with the pastor, as the staff liaison to the parish finance council and periodically report on the condition of the parish's physical assets, along with the administrative status of the parish.
• 6. Ensure the filing of all required federal, state and diocesan reports.
• 7. Monitor and oversee budgetary compliance for all departments.
• 8. Research and monitor service contracts, suppliers and vendors for fair pricing and competitive bidding.

B. Facilities

• 1. Overseeing the management of parish facilities (scheduling, collecting rentals, maintaining insurance coverage, etc.).
• 2. In cooperation with the Facilities Manager, overseeing all aspects in the care, maintenance, and replacement of all parish buildings and equipment, including the securing of bids, the negotiating of contracts, and the purchasing of supplies and equipment.
• 3. Make assessments as to needed capital repairs, to place them in their relative priorities for accomplishments, and the make pertinent recommendations to the pastor, the parish pastoral council, and the parish finance council.
• 4. Supervise all arrangements and contracts with outside contractors.

C. Personnel

• 1. Coordinate all administrative and business activities of the parish, school, religious education, youth ministry, day care, and other parish entities with regards to human resources, e.g. salaries, personnel policies, etc.
• 2. Hire, train (as needed), supervise, and evaluate all parish administrative, development, and accounting personnel. Administer all parish and diocesan personnel policies.
• 3. Develop and recommend to the pastor and other appropriate parish staff persons the necessary policies, methods, and procedures needed for carrying out financial, accounting, and other administrative services.
• 4. Oversee the maintenance and growth of computer assets of the parish, including network, parish web page, and online giving through the appropriate personnel or company.
• 5. Supervises: Accounting Staff, Parish Secretary, Development, Contracted Services, and Administrative Personnel.

Knowledge, Skills, and Abilities

Education

Bachelor's degree in accounting, finance, or business.

Experience

Minimum of two years of experience as an administrator or manager of an office required. Fluent knowledge of Microsoft Excel, Word, and Outlook required. Must have experience with accounting software. Must have an understanding of Catholic parish organization.

Require

Physical Demands

While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending while filing. Employee is expected to work onsite, Monday through Friday, with minimal travel. Must be able to lift 40 lbs.

The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.

Governing employment with the Diocese or with parishes, schools, and agencies of the Diocese