Business Intake Specialist (Acceptance)

Kirkland & Ellis; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Healthcare

Paid time off

Retirement plan

Job summary

Kirkland & Ellis in Los Angeles is seeking a Business Intake Specialist to support risk management and intake processes. You will ensure accurate client and matter information across firm systems and collaborate with lawyers and staff to uphold high data quality.

The role emphasizes end-to-end intake processing, conflicts analysis, and regulatory compliance with AML/KYC reviews. A strong research background and attention to detail are essential for success in a fast-paced, professional

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Five years of related experience, including demonstrated experience with conflicts searching.
• Strong familiarity with online database research tools and internet-based research.
• Analytical strength to analyze complex and sometimes conflicting information with sound judgment.
• Attention to detail with high-volume data and sensitive information.
• Clear, professional written and verbal communication with a service mindset.
• Proven ability to identify issues, evaluate options, and implement solutions in a collaborative environment.
• Experience with relational databases and risk management systems is strongly preferred.

Responsibilities

• Monitor and process all incoming intake requests through the Kirkland & Ellis New Business Intake system (KENI), email, and phone, ensuring timely and accurate handling of new clients, new matters, and revisions.
• Conduct preliminary and in-depth research on clients and related parties to determine correct client status and support conflicts analysis.
• Maintain accurate, complete, and consistent client-matter records—both current and historical—across Firm systems, including OPEN/Intapp.
• Review conflicts reports for accuracy and content, assist with resolving potential conflicts of interest, and support submissions to the New Matter Screening Committee (NMSC) and New Business Executive Committee (NBEC).
• Prepare and manage submissions for AML/KYC reviews with the Money Laundering Reporting Officer (MLRO).
• Prepare, assign, and monitor intake requests requiring additional approvals and oversee collection and attachment of engagement letters and waivers.
• Create, update, and audit electronic information barriers and ethical walls using Wall Builder.
• Serve as a technical liaison with Risk Management Integration and User Support teams and collaborate with Finance, Accounting, Marketing, Records, Pro Bono, and IT.
• Participate in training and orientation sessions, teach departmental processes and systems to new team members, and support ongoing process improvement.
• Provide high-level, responsive support to attorneys, including assistance with risk management systems and compliance reminders.
• Support urgent and confidential matters as needed, including availability during evenings and weekends, and contribute to special projects.

Skills

Attention to Detail

Research Skills

Analytical Thinking

Communication Skills

Problem-Solving

Team Collaboration

Relational DBs

Education

Bachelor’s degree

Master’s degree preferred

Job description

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

What You’ll Do

Do you excel at precision, problem-solving, and collaboration in a fast-paced workplace? This might be a position for you. As a Business Intake Specialist, you will play an essential role in supporting the Firm’s risk management and business intake processes, ensuring the accuracy, completeness, and integrity of client and matter information across Firmwide data systems.

Working in collaboration with members of the Business Intake team and under the guidance of the Business Intake Manager and Risk Management leadership, this role is responsible for end-to-end business intake processing. This includes new clients, new matters, revisions to existing records, and compliance-related reviews involving conflicts of interest, information security, and regulatory requirements. You will work closely with attorneys, administrative staff, and Firm leadership to facilitate seamless intake workflows while upholding the highest quality standards.

• Business Intake Processing: Monitor and process all incoming intake requests through the Kirkland & Ellis New Business Intake system (KENI), email, and phone, ensuring timely and accurate handling of new clients, new matters, and revisions.
• Client and Matter Research: Conduct preliminary and in-depth research on clients and related parties to determine correct client status and support conflicts analysis.
• Data Integrity and Quality Control: Maintain accurate, complete, and consistent client-matter records—both current and historical—across Firm systems, including OPEN/Intapp.
• Conflicts and Risk Review: Review conflicts reports for accuracy and content, assist with resolving potential conflicts of interest, and support submissions to the New Matter Screening Committee (NMSC) and New Business Executive Committee (NBEC).
• Regulatory and Compliance Support: Prepare and manage submissions for Anti-Money Laundering and Know Your Client (AML/KYC) reviews with the Money Laundering Reporting Officer (MLRO).
• Approval and Documentation Management: Prepare, assign, and monitor intake requests requiring additional approvals (e.g., pro bono, intellectual property, accommodations) and oversee the collection and attachment of engagement letters and waivers.
• Information Barriers: Create, update, and audit electronic information barriers and ethical walls using Wall Builder.
• Cross-Functional Collaboration: Serve as a technical liaison with Risk Management Integration and User Support teams and collaborate with Finance, Accounting, Marketing, Records, Pro Bono, and Information Technology.
• Training and Knowledge Sharing: Participate in training and orientation sessions, teach departmental processes and systems to new team members, and support ongoing process improvement.
• Client Service Excellence: Provide high-level, responsive support to attorneys, including assistance with risk management systems and compliance reminders.
• Flexibility and Responsiveness: Support urgent and confidential matters as needed, including availability during evenings and weekends, and contribute to special projects as assigned.

What You’ll Bring

• Education: Bachelor’s degree required; master’s degree preferred or equivalent combination of education and experience.
• Experience: Five years of related experience, including demonstrated experience with conflicts searching.
• Research Skills: Strong familiarity with online database research tools and internet-based research.
• Analytical Strength: Ability to analyze complex and sometimes conflicting information with sound judgment and discretion.
• Attention to Detail: Exceptional accuracy and thoroughness when working with sensitive and high-volume data.
• Communication Skills: Clear, professional written and verbal communication skills with a strong service-oriented mindset.
• Problem-Solving Ability: Proven ability to identify issues, evaluate options, and implement effective solutions in a collaborative environment.
• Technical Comfort: Experience working with relational databases and business intake or risk management systems is strongly preferred.

If you’re motivated by accuracy, collaboration, and the opportunity to support complex legal work through thoughtful risk management and intake processes, we’d love to hear from you.

Compensation

The base salary range below represents the low and high end of the salary range for this position in Los Angeles. This range may differ based on your geographic location and cost of living considerations. At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation Range:

The Firm will consider for employment qualified applicants with arrest and conviction records and criminal histories consistent with local laws.

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law. #LI-Hybrid #LI-LB1