AI Business Systems Specialist, Defense Business Development

The Patriot Group; McKinney (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

The Patriot Group in Texas is seeking a Business Development Systems & AI Specialist to own our internal BI tool and AI-enabled BD applications. You will turn business needs into usable tools using AI-assisted platforms, then work with the Chief AI Engineer to test and deploy in a secure environment.

Responsibilities include administering BI/BD tools, supporting proposal software and CRM data quality, gathering requirements, building prototypes with Replit, and guiding user adoption and

Qualifications

• 2+ years in business operations, business development, or related fields.
• Familiar with AI-assisted development platforms such as Replit.
• Ability to translate business needs into practical solutions.
• Experience with CRM systems, reporting tools, or enterprise platforms.
• Strong written and verbal communication; detail-oriented.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Responsibilities

• Administer the BI tool and BD apps for dashboards and reporting.
• Gather requirements from BD leadership and translate into features.
• Build prototypes using NL prompting and testing.
• Coordinate testing with the Chief AI Engineer and move tools to secure environment.
• Troubleshoot issues and coordinate fixes.
• Maintain documentation and development priorities.
• Lead user onboarding, training, and ongoing support.
• Identify opportunities to automate tasks and reduce admin burden.

Skills

2+ years exp in business operations

Replit familiarity

Business process analysis

CRM experience

Requirements communication

Communication skills

MS Office

Tools

GovDash

Replit

Job description

An aerospace and defense company is hiring a Business Development Systems & AI Specialist to own its internal Business Intelligence (BI) tool and other AI-enabled BD applications. You'll turn business needs into working tools using AI-assisted platforms then partner with the company's Chief AI Engineer to test and deploy them in a secure environment. Traditional programming experience is not required.

You'll also support proposal development, estimating, CRM data governance, and AI-enabled proposal software. Reports to the Senior Manager, Business Development Operations & Digital Enablement.

KEY RESPONSIBILITIES

BI Tool & AI-Enabled Applications

• Serve as primary administrator and functional owner of the BI tool and related BD applications, covering capture management, strategic accounts, opportunity tracking, past performance, reporting, and executive dashboards.
• Work with BD leadership, Capture Managers, Proposal Managers, and end users to gather requirements and feedback, and translate them into features, workflows, and enhancements.
• Build and refine prototypes in Replit and similar platforms using natural-language prompting and iterative testing ("vibe coding").
• Partner with the Chief AI Engineer on functional and user acceptance testing, and on moving approved tools into the secure internal server environment.
• Troubleshoot functional issues and coordinate fixes with technical resources.
• Maintain documentation, user instructions, enhancement requests, and development priorities.
• Lead user onboarding, training, and ongoing support.
• Find opportunities to automate repetitive tasks, simplify workflows, and cut administrative burden across BD and proposal operations.

Proposal AI Software & CRM

• Administer the company's AI-enabled proposal software (e.g., GovDash). Help users with solicitation analysis, proposal workflows, content management, and compliance review.
• Maintain reusable proposal content and knowledge libraries.
• Support CRM data quality, reporting, and consistency across BD platforms.
• Support Proposal Managers through solicitation review, proposal development, and submission, including compliance matrices, outlines, and schedules.
• Support smaller proposals and RFIs as assigned, and back up proposal teams during heavy workload.
• Assist with industrial quotation coordination and estimating when required.

QUALIFICATIONS

Required

• 2+ years in business operations, business development, process improvement, systems administration, or a related field.
• Familiarity with AI-assisted development platforms such as Replit, and how natural-language prompting can be used to build or modify applications.
• Proven ability to understand business processes, spot inefficiencies, and translate requirements into practical solutions.
• Experience with CRM systems, reporting tools, or comparable enterprise platforms.
• Ability to communicate business requirements clearly to technical personnel.
• Strong written and verbal communication, organization, and attention to detail. Able to manage multiple priorities independently.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).

Preferred

• 1+ year hands-on experience building functional applications or prototypes in Replit or similar platforms, without traditional programming.
• Experience with generative AI tools, prompt engineering and business process automation.
• Experience gathering user requirements, running functional testing, and driving user adoption and training.
• Experience with BI dashboards, reporting platforms, or capture management systems.
• Background in aerospace, defense, or government contracting, with an understanding of proposal development, capture, or solicitation processes.
• Experience administering AI-enabled proposal platforms. GovDash is a plus.