Business Development / Proposal Coordinator (AEC)

Morrison-Maierle; Bozeman (MT); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

ESOP ownership

Bonuses based on contributions

Paid time off in year one

Paid parental leave and volunteer time

Six company holidays

401(k) matching

Flexible work schedule

Relocation assistance provided

Job summary

Morrison-Maierle is seeking a Business Development / Proposal Coordinator (AEC) to support prequalification, proposal development, and project pursuits. You will collaborate with the Proposals Manager, engineering leaders, and Marketing to craft persuasive submissions that win work.

Responsibilities include generating content, coordinating cross-functional teams, tailoring project write-ups, and tracking leads in Dynamics CRM.

Qualifications

• Bachelor’s degree in business, marketing, or communications.
• Minimum of two years of experience in prequalification and proposal development in the AEC industry.
• Proficiency with Microsoft Office; strong writing and editing skills.
• Experience with InDesign, Bluebeam Revu, and CRM systems.
• Ability to manage multiple proposals and timelines with attention to detail.

Responsibilities

• Generate proposal content, resumes, graphics, and narratives for SOQs and RFPs.
• Coordinate internal/external teams to ensure timely inputs to proposals.
• Tailor project write-ups to client needs and evaluation criteria.
• Track Leads, Opportunities, and Projects in Dynamics CRM.
• Support proposals strategy, templates, and win-oriented processes.
• Assist with communications and development of interview/presentation materials.

Skills

Microsoft Office Suite

Proofreading

Copyediting

Strong organizational skills

Strong communication skills

Independent and collaborative work

Prioritization and adaptability

Engineering terms & project life-cycle

Education

Bachelor’s degree in business, marketing, or communications

Minimum of two years of relevant experience in prequalification and proposal development in the AEC Industry

Tools

Adobe InDesign

Bluebeam Revu

Microsoft Dynamics 365 CRM

Copilot Studio / AI tools

Job description

ENGINEERS | SURVEYORS | PLANNERS | SCIENTISTS

Morrison-Maierle is a 100% employee-owned firm specializing in integrated consulting and design services in engineering, planning, surveying, and science. As a trusted partner to our clients, we deliver reliable, high-quality results, grounded in a deep understanding of local context and regional needs.

Position

Business Development / Proposal Coordinator (AEC)

Job Status

Non-exempt/hourly

Reports To

Proposals Manager

Location

Join us in any one of our scenic office locations (Relocation assistance provided)

Role

Support winning AEC proposals and project pursuits as a Business Development / Proposal Coordinator. The Business Development / Proposal Coordinator (BD Coordinator) supports the prequalification, proposal development, and project pursuit activities across the firm, collaborating and supporting the Proposals Manager, engineering discipline leaders, and Marketing team to bring in new business opportunities across the firm. This role is ideal for someone motivated by winning work through strong technical and persuasive writing and who is looking to strengthen their career and help expand a purpose-driven, employee‑owned engineering firm.

• Generate proposal content, including resumes, graphics, and technical narratives to create polished, persuasive submissions that meet guidelines for all types of SOQs, RFPs, and prequalification forms.
• Coordinate teams during the proposal life‑cycle that include both internal and external members, ensuring inputs from the Proposals Manager, PMs, technical staff, subconsultants, and marketing align and arrive on time.
• Compile project write‑ups and tailor them to client‑specific needs and evaluation criteria.
• Track and promote Leads, Opportunities, and Projects in Microsoft Dynamics CRM.
• Support the delivery of competitive, client‑focused proposals that align with pursuit strategy and win objectives.
• Contribute to improving the proposal processes, templates, and win strategies.

Proposal Development (Research & Support)

• Research project opportunities and submit proposals utilizing procurement websites such as eMACs, QuestCDN, Bonfire, ePass, IMS, WEBS, Procureware, and others.
• Support interviews, presentations, conventions, meetings, and conferences as needed.
• Generate marketing materials (brochures, presentations, ads, etc.) and support the company’s overall marketing strategy.
• Support project pursuit teams and contribute to proposal strategy and coordination.
• Prepare, coordinate, and schedule internal and external communications, as needed.
• Assist with the development of specifications, as assigned.

Total Rewards

We know work is just one part of life. That’s why we offer a total rewards package designed to support you—at work, at home, and everywhere in between. As an employee‑owner, you’ll receive above‑market pay, bonuses that recognize your contributions, and benefits that promote your health, growth, and well‑being. Whether it’s your family, hobbies, or future goals, we’ve got you covered.

• Up to $95,000 (Compensation for this role is based on experience, qualifications, and geographic location)
• Annual bonuses because your contributions matter
• Ownership through our Employee Stock Ownership Plan (ESOP); 100% company‑paid ownership contributions
• 90% company‑paid shared health plan premiums
• Paid time off in year one for the things you love to do
• Paid parental leave and volunteer time off
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• 401(k) matching program
• AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company
• Flexible work schedule arrangements

Your Strengths

• Bachelor’s degree in business, marketing, or communications.
• Minimum of two years of relevant experience in prequalification and proposal development in the AEC Industry.
• Proficiency in Microsoft Office Suite.
• Technical skills in Adobe InDesign and knowledge in the entire Creative Cloud Suite.
• Technical skills in Revu (Bluebeam), specifically in sessions and capturing redlines.
• Experience with Microsoft Dynamics 365 CRM.
• Experience using Copilot Studio or other AI tools, including prompt development, is a plus.
• Strong organizational and communication skills.
• Ability to proofread and copyedit.
• Ability to work independently, collaboratively, and demonstrate initiative.
• Ability to prioritize and be flexible in a fast‑paced, demanding environment.
• Familiarity with engineering terms, acronyms, language, project life‑cycles, and working knowledge of how and why types of teams are formed for various market groups and projects in the AEC industry is ideal.

Join an employee‑owned firm known for its technical engineering excellence, collaboration, and resilient infrastructure solutions.

Who We Are

At Morrison‑Maierle, we’re more than engineers, surveyors, planners, and scientists—we’re community builders. Founded in 1945, we're a 100% employee‑owned, Engineering News‑Record Top 500 firm driven by a passion for innovative solutions that improve lives across the Rocky Mountain and Pacific Northwest regions. We are rooted in integrity, respect, excellence, and commitment. Joining our team means becoming part of a purpose‑driven legacy committed to building a better future.

Morrison‑Maierle is not accepting third‑party or recruitment agency solicitation requests.

Morrison‑Maierle is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.