Business Development Operations Coordinator

Gabriel Group; Texas; On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Telehealth services

Generous paid time off

6 paid holidays plus floating holidays

Fitness reimbursement

401(k) with company match

Tuition reimbursement

Job summary

Gabriel Group is seeking a Business Development Operations Coordinator to provide administrative and operational support to the Business Development Department and Director. The role serves as a liaison among Admissions, Marketing, and inquiry staff to drive growth and efficiency.

Responsibilities include coordinating referrals, managing CRM systems, data reporting, budgeting tasks, and supporting events and outreach activities.

Qualifications

• Highschool Diploma or GED, Bachelor’s Degree preferred.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency in CRM/database management systems.
• Ability to build and maintain relationships with stakeholders.
• Strong attention to detail, accuracy, and follow-through.
• Ability to work independently while remaining collaborative.
• Event planning, coordination, and project management skills preferred.

Responsibilities

• Provide executive and administrative support to the Director of Business Development and departmental team.
• Coordinate referral activities and maintain positive relationships with referral partners and community stakeholders.
• Perform data entry, reporting, and analysis while ensuring accuracy and integrity of information.
• Manage CRM systems and departmental databases.
• Coordinate calendars, meetings, appointments, and travel arrangements as needed.
• Prepare and process expense reports and assist with budget tracking and administrative financial tasks.
• Coordinate the production, distribution, and inventory of marketing materials and promotional resources.
• Plan and support events, conferences, community outreach activities, hospitality functions, and visitor experiences.

Skills

Organizational skills

Time management

Communication

CRM/database management

Relationship building

Event planning

Project management

Independent yet collaborative

Education

Highschool Diploma or GED

Bachelor's Degree preferred

Tools

CRM software

Job description

• Employee Type Full-Time Non-Exempt

Description

The Business Development Operations Coordinator provides comprehensive administrative, operational, and project support to the Business Development Department and Director. This role serves as a key liaison between Business Development, Admissions, Marketing, Inquiry Call Center staff, referral sources, and other internal departments to support organizational growth, referral development, and operational efficiency.

Essential Duties and Responsibilities

• Provide executive and administrative support to the Director of Business Development and departmental team.
• Coordinate referral activities and maintain positive relationships with referral partners and community stakeholders.
• Perform data entry, reporting, and analysis while ensuring accuracy and integrity of information.
• Manage and maintain Customer Relationship Management (CRM) systems and departmental databases.
• Coordinate calendars, meetings, appointments, and travel arrangements as needed.
• Prepare and process expense reports and assist with budget tracking and administrative financial tasks.
• Coordinate the production, distribution, and inventory of marketing materials and promotional resources.
• Plan and support events, conferences, community outreach activities, hospitality functions, and visitor experiences.
• Collaborate with Admissions, Marketing, Inquiry Call Center staff, and other departments regarding patient, referral, operational, and customer service matters.
• Support patient welcome initiatives and other programs designed to enhance the patient and referral experience.
• Prepare departmental reports, presentations, and meeting agendas.
• Assist with the coordination and execution of special projects and strategic initiatives.
• Provide logistical and administrative support for departmental meetings, trainings, conferences, and community events.
• Maintain confidentiality and professionalism when handling sensitive information.
• Perform other duties as assigned to support the goals, growth, and operations of the Business Development Department.

Requirements

• Highschool Diploma or GED, Bachelors Degree preferred
• Strong organizational and time management skills with the ability to prioritize multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Proficiency in Computer software and CRM/database management systems.
• Ability to build and maintain effective working relationships with internal and external stakeholders.
• Strong attention to detail, accuracy, and follow-through.
• Ability to work independently while maintaining a collaborative team-oriented approach.
• Event planning, coordination, and project management skills preferred.

Summary

We offer a comprehensive benefits package designed to support your health, well-being, and financial future:

• Medical, Dental, and Vision coverage, plus additional benefit offerings
• Employer-sponsored, unlimited telehealth and virtual behavioral health services for employees and their families
• Generous paid time off that increases with years of service
• 6 paid holidays, plus 2 additional floating holidays for added flexibility
• Fitness reimbursement program
• 401(k) with company match, including a Roth option
• Tuition reimbursement after 2 years of service to support ongoing education