Business Development Operations

Primordial Labs; Oregon; Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Equity stake

Fully remote

Health coverage

401(k) with 6% match

DTO time off

Technology package

Job summary

Primordial Labs is seeking a detail-oriented BD operations leader to own pipeline, forecasting, and proposal operations for our growth initiatives across air, land, sea, and cross-domain portfolios. You will sit with BD leadership, set qualification standards, and deliver a trusted pipeline number to the executive team.

In this remote-friendly role, you’ll administer the CRM, run forecasts with finance, and build dashboards that highlight cycle time and win rates.

Qualifications

• Experience leading BD operations, revenue operations, capture or proposal management, or sales ops.
• Strong CRM administration experience and data governance.
• Proven ability to build dashboards and forecast models.

Responsibilities

• Own the CRM: structure, data standards, stage definitions, hygiene across portfolios.
• Lead weekly pipeline reviews and monthly/quarterly forecast cycles with BD leadership and finance.
• Build dashboards on pipeline coverage, win rates, cycle time, and bookings by portfolio.
• Prepare pipeline and bookings materials for executive and board reporting.
• Run gate reviews and stand up proposal operations: templates, boilerplate library, past performance records.
• Coordinate proposal schedules across BD, engineering, finance, and contracts.
• Monitor SAM.gov, BAAs, CSO calls, and route opportunities to leads.
• Manage BD operating rhythm, team planning, and account assignments.
• Track external consultants and advisors, including scopes and performance reviews.
• Own event and conference calendar, budget, and logistics with marketing.
• Onboard new BD hires into tools, process, and standards.

Skills

CRM administration

Data analysis

Executive writing

Autonomy

Organization

Tools

GovWin

HigherGov

Job description

About Primordial Labs

We’re building the next generation interface for commanding autonomous systems in the real world. Our core product, Anura, translates spoken or typed intent into structured actions across drones, sensors, and mission software—enabling faster, more intuitive control in high-stakes environments. We’re a distributed team of engineers, operators, and technologists focused on deploying reliable autonomy at the tactical edge.

The Opportunity

We are looking for someone to build and run the operating system behind our growth team. As the BD org grows across air, land, sea, and cross-domain portfolios, we need someone who owns the pipeline process, the CRM, forecasting, proposal operations, and the rhythm that keeps captures moving. This is not an admin role. You’ll sit with BD leadership, set the standards for how we qualify and review opportunities, and give the company a pipeline number it can trust.

What You’ll Do

Pipeline, Forecasting, and Reporting

• Own the CRM: structure, data standards, stage definitions, and hygiene across all portfolios.
• Run the weekly pipeline review and monthly and quarterly forecast cycles with BD leadership and finance.
• Build dashboards on pipeline coverage, win rates, cycle time, and bookings by portfolio.
• Prepare pipeline and bookings material for executive and board reporting.

Capture and Proposal Operations

• Run the gate review process (qualification, bid/no-bid, pink, red, gold) and keep capture plans current.
• Stand up proposal operations: templates, boilerplate library, past performance records, and a proposal calendar.
• Coordinate proposal schedules across BD, engineering, finance, and contracts.
• Monitor SAM.gov, BAAs, CSO calls, and other solicitation sources and route opportunities to the right lead.

BD Team Operations

• Manage the BD operating rhythm, team planning, and account assignments.
• Track and manage external consultants and advisors, including scopes, deliverables, and performance reviews.
• Own the event and conference calendar, budget, and logistics with marketing.
• Onboard new BD hires into tools, process, and standards.

Compliance and Contracts Interface

• Work with contracts and legal on teaming agreements, NDAs, and subcontract flow.
• Maintain company registrations and certifications used in pursuits.
• Keep BD process aligned with export control, security, and OPSEC requirements for public material.

About You

Experience:

• Manager: 4+ years in BD operations, revenue operations, capture or proposal management, or sales operations.
• Experience in government contracting or defense, ideally at a growth-stage company.
• Hands‑on experience administering a CRM.

Skills

• Strong spreadsheet and data skills; comfortable building models and dashboards.
• Working knowledge of the government acquisition cycle, proposal process, and contract types.
• Very organized, with a habit of following up until things close.
• Clear writer who can turn messy inputs into a clean executive summary.
• Works with autonomy and ownership in a small, fast team.

Security Clearance:

Active U.S. government security clearance preferred; ability to obtain and maintain clearance required.

Desirable Qualities

• Shipley or APMP training or certification.
• Experience with GovWin, HigherGov, or similar market intelligence tools.
• Experience with automation and AI tools in BD workflows.
• Prior startup or early‑stage defense tech experience.

Important Qualification Note:

Due to the nature of our work and federal compliance requirements, this position strictly requires U.S. Citizenship and current residency within the United States. Please note that Permanent Residency (Green Card status) or visa sponsorship cannot satisfy these specific regulatory requirements.

Compensation & Travel

Travel up to 20%.

Compensation for this position includes a target base salary of $120,000 - $160,000 annually, plus incentives and equity, with the final offer determined by the candidate's experience level.

We’re committed to fair and equitable compensation and are happy to explain how we determine our salary ranges, just ask!

Our Benefits

• Beyond a Competitive Salary, we provide a significant equity stake, aligning your growth with ours.
• 100% Remote: This role is fully remote, open to residents across the US. We believe that talent knows no borders (well, except for the US in this case!).
• Comprehensive Health Coverage: We provide comprehensive medical, dental, and vision plans so you and your family can stay healthy and worry free.
• Retirement Planning: Plan for tomorrow with our 401(k) package, complete with a generous 6% company match.
• Generous DTO: Our generous Discretionary Time off (DTO) policy is all about helping you take the breaks you deserve and live your healthiest, most fulfilling life.
• Elite Technology Package: Enjoy an elite technology package to make your work effortless and efficient.

Our Interview Process

• Conversation with the People Team: Lets get to know one another first!
• Manager Conversation: A chat with the hiring manager to discuss responsibilities, team dynamics, and your relevant experience.
• Team & Process Deep Dive: A 60 minute discussion with cross‑functional team members currently supporting our BD efforts. You’ll learn about our day to day operations, and we’ll discuss your past experience.
• Strategy Discussion: A 45 minute conversation with our Director of Strategy to align on our growth objectives, market opportunities, and long term vision.
• Q&A with our CEO: Final call with our CEO to discuss company culture and get all of your lingering questions answered.

We are committed to a low-stress interview experience. No trick questions or brain teasers!

Primordial Labs is an equal opportunity employer, committed to creating a welcoming and respectful environment for everyone. Discrimination and harassment have no place here. We firmly believe that a diverse team enriches our problem‑solving capabilities, sparks greater creativity, and ultimately leads to a better product and a more vibrant company.

We understand that great talent comes from various paths and that passion and transferable skills are invaluable. At Primordial Labs, what truly matters is your ability to make an impact, your dedication to our mission, and your capacity to thrive in a fast‑paced, collaborative atmosphere. We are dedicated to fostering an inclusive workplace where you can contribute your unique talents, expand your skills, and learn continuously.