Business Development Executive Assistant - 1271

Dignitas Technologies; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading technology firm in the U.S. is seeking a highly organized Business Development Executive Assistant. The role involves providing executive administrative support, coordinating business development activities, and managing events. Ideal candidates will have solid experience as an executive assistant, strong communication skills, and familiarity with federal government opportunities. Applicants must be U.S. Citizens eligible for Security Clearance.

Qualifications

• 3+ years of experience as an executive assistant, business development coordinator, or similar role.
• Must be a U.S. Citizen and eligible for a Security Clearance.

Responsibilities

• Provide executive administrative support to Business Development capture team.
• Coordinate business development activities and manage schedules.
• Conduct research on prospects, industries, competitors, and market trends.
• Assist in planning and execution of events such as conferences and trade shows.

Skills

Organizational skills

Time management skills

Excellent written and verbal communication

Familiarity with federal government solicitations

Meeting planning experience

Proficiency in Microsoft Teams

Proficiency in SharePoint

Proficiency in Office Suite

Education

Bachelor's degree in Business, Communications, Marketing

Tools

Microsoft Teams

SharePoint

CRM systems

Job description

Overview

JOB SUMMARY

We are seeking a highly organized, detail-oriented, and proactive Business Development Executive Assistant to support our Business Development capture team. This role combines executive administrative support with hands-on coordination of business development activities, ensuring our Capture Executives can focus on strategy, growth, and client engagement. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and demonstrates strong communication and coordination skills.

Executive & Administrative Support

• Schedule meetings, coordinate demos, ensure facility access and availability, and coordinate travel.
• Prepare and disseminate agendas, presentations, and materials for internal and external meetings.
• Draft, edit, and proofread correspondence and assist with follow-ups.
• Capture notes, data, and actions from meetings within the appropriate templates.

Business Development Coordination & Support

• Familiar with Federal Government opportunities, organizations, and contracting.
• Conduct research on prospects, industries, competitors, and market trends.
• Create capability matrices and coordinate inputs from internal staff and external partners.
• Support preparation of informational papers in response to Government or partner requests.
• Maintain and update CRM systems to track leads, opportunities, and pipeline activity.
• Use CRM to collect and provide data for business development metrics, including pipeline health, win/loss data, and client engagement.

Event Support

• Assist in the planning and execution of conferences, trade shows, networking events, demonstrations, customer meetings, and other Business Development events.
• Coordinate with marketing and graphics team for necessary flyers, images, videos, etc.
• Manage timelines and track progress to ensure necessary preparation is complete prior to events.

Information & Document Management

• Maintain organized records of tracked opportunities and customer engagements.
• Create and update standardized templates for presentations and capture information.
• Safeguard sensitive business and client information with the highest level of confidentiality.

Specific Skills

• Strong organizational and time-management skills; ability to handle multiple priorities.
• Excellent written and verbal communication skills with attention to detail.
• Familiarity with federal government solicitations and RFP processes.
• Meeting planning and coordination experience.
• Proficiency in Microsoft Teams, SharePoint, and Office Suite (Word, PowerPoint, Excel, Outlook); experience with CRM systems preferred.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional presence with strong interpersonal skills.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education

• Bachelor's degree in Business, Communications, Marketing, or related field preferred.
• 3+ years of experience as an executive assistant, business development coordinator, or similar role.

Additional Eligibility Qualifications

• Must be a U.S. Citizen and eligible for a Security Clearance

AAP/EEO Statement

• Dignitas Technologies, LLC is an equal opportunity employer.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.