Business Development Coordinator

McInnis Inc.; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A dynamic hospitality group is seeking a Business Development Coordinator based in New York City to support executive operations and enhance team efficiency. This role involves organizing schedules, managing the office environment, and ensuring comprehensive administrative support, making it an essential position for the leadership team.

Qualifications

• 1+ year of administrative, executive assistant, or coordinator experience.
• Must be based in New York City and available to work on-site.
• Experience with HubSpot preferred.

Responsibilities

• Manage calendars, schedule meetings, and resolve scheduling conflicts.
• Oversee office organization, supplies, and vendor management.
• Draft documents, prepare meeting materials, and maintain internal communications.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion

Tech-savviness

Self-starter

Education

Bachelor’s degree in finance, marketing, or communications

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

CRM platforms

Job description

McInnis Inc. is a professional outsource Human Resource and Staffing firm specializing in, Life Science, Healthcare, Hospitality, Finance and Municipal operations management, based in Milford, CT. Our mission is to provide superior talent, cutting-edge HR services, payroll solutions, comprehensive workforce management and back office administration for our diverse list of clients.

• This position is on-site in New York, New York
• 1+ years of experience in administrative support and project coordination

------------------------
DESCRIPTION

We're looking for a highly organized and motivated Business Development Coordinator to join the dynamic Advisory team of a rapidly growing hospitality group. This role offers the opportunity to play a key part in supporting the growth of this innovative and exciting brand. You will play a integral role as the administrative and operational backbone of this fast-moving executive team. You will maintain the NYC office, handle logistics and purchasing, maintain CRM organization, manage complex travel, and coordinate the daily schedule of the leadership team.

The ideal candidate is someone with elite organizational skills, strong communication instincts, and the ability to manage sensitive information with professionalism and discretion.

This is an on-site role based in an NYC office.
------------------------
RESPONSIBILITIES:

• Calendar & Scheduling Management
  • Coordinate all team calendars, calls, Zoom meetings, in-person meetings, and events
  • Proactively identify and resolve scheduling conflicts
  • Serve as point-of-contact for incoming meeting requests
• Office Management
  • Oversee the NY-based business development office (supplies, organization, vendors)
  • Interfacing with the Industrious co-working team, booking conference rooms, submitting guest names, handling office & IT issues
  • Manage purchasing, shipping, inventory, and product returns
• Administrative Support
  • Draft documents, presentations, spreadsheets, and meeting prep materials
  • Maintain internal file systems and communications
  • Meeting note-taking and report generation
• CRM Oversight
  • Update and manage contacts and activity in HubSpot or equivalent CRM
• Travel & Logistics Management
  • Book and manage all flights, hotels, and transportation (Uber/Lyft)
  • Build and maintain real-time travel itineraries

------------------------
KNOWLEDGE, SKILLS, AND ABILITIES:

• Tech-savvy with ChatGPT and efficiency-improving technologies
• Exceptional attention to detail and professional discretion
• Excellent calendar management and organizational abilities
• Strong written and verbal communication skills
• High personal integrity and trustworthiness with confidential information
• Self-starter who thrives in fast-paced, dynamic environments

------------------------
REQUIRED QUALIFICATIONS:

• Bachelor’s degree in finance, marketing, and/or communications is preferred.
• Must bebased in New York Cityand available to workon-site
• 1+ year of administrative, executive assistant, or coordinator experience
• Strong skills inMicrosoft Excel, Word, PowerPoint, Outlook
• Experience withCRM platforms(HubSpot preferred)

-----------------------
BENEFITS

Salary-$65,000-$75,000DependingonExperience
Employment Type: Full-Time, 1099 Independent Contractor
Join us in this exciting opportunity to make a meaningful impact for our clients.
Apply today and become an integral part of our dynamic team!

Pre-employment Background Check, Drug screen, and references are required.

IND125