Business Development and Operations Assistant

The Cadmus Group, Inc.; Arlington (VA); Hybrid; USD 60,000 - 68,000; Full time

Job summary

Cadmus is seeking a Business Development and Operations Assistant to support BD and day-to-day operations within the International Affairs Operating Group (IAG). Under senior staff guidance, the Assistant will help with opportunity research and tracking, proposal preparation, budgeting, and consulting and vendor agreements.

The role also supports invoice and expense processing, meeting coordination, records maintenance, and tracking deadlines.

Qualifications

• Bachelor’s Degree and 0-2 years of relevant work experience.
• Experience in administrative or support roles in international affairs is preferred.
• Strong budgeting skills, excellent knowledge of MS Excel.
• Advanced computer skills. Experience using Copilot or related AI tools is preferred.
• Strong interpersonal, analytical, verbal and written communication skills.
• Excellent organizational, time management and detail-oriented skills.

Responsibilities

• Maintain opportunity pipelines and trackers; report status for senior staff.
• Organize client, competitor, and opportunity research; update materials and planning documents.
• Schedule meetings, maintain calendars and action logs; coordinate contributions for cross-operating-group proposals.
• Compile resumes, past performance summaries, staffing information, and draft routine proposal content.
• Support project start-up and close-out activities, including field operations setup and documentation for registrations and banking.
• Assist with budgeting and revenue forecasting by gathering projections and supporting monthly tracking.
• Prepare draft consulting and vendor agreements; assist with invoice and expense processing.
• Coordinate meetings and event logistics; track operational action items and maintain filing systems.
• Develop and improve templates, tools, and procedures for planning, tracking, reporting; document lessons learned.

Skills

Budgeting

MS Excel

Copilot AI tools

Interpersonal communication

Analytical skills

Organizational skills

Written communication

Education

Bachelor’s Degree

Tools

Copilot

Job description

Overview

What You’ll Be Doing

Cadmus is seeking a Business Development and Operations Assistant to support business development and day-to-day operations within the International Affairs Operating Group (IAG). Under senior staff guidance, the Assistant will help with opportunity research and tracking, proposal preparation, project start-up and close-out, budgeting and financial reporting, and preparation of consulting and vendor agreements. The role will also support invoice and expense processing, coordinate meetings and task inputs, maintain records, and track deadlines. Across both functions, the Assistant will follow established procedures and help improve tools and workflows to support team efficiency.

The Business Development and Operations Assistant will report to the IAG Senior Director, Operations.

Who We Are

Cadmus provides government, commercial, and other private organizations worldwide with technology-empowered advisory and implementation services. We help our clients achieve their goals and drive lasting, impactful change by leveraging transformative digital solutions and unparalleled expertise across domains.

At Cadmus, we look for team players and problem solvers who are driven to use their unique perspectives and intellectual curiosity to help deliver breakthrough solutions that achieve transformative goals. As a member of our team, you'll collaborate with leading experts to support our clients across the globe. We offer competitive compensation, outstanding health care and retirement benefits, a vibrant and collaborative work environment, and ample opportunities for professional growth.

Join Cadmus. Together, we are strengthening society and the natural world. For more information, visit cadmusgroup.com.

Responsibilities

Business development support

• Maintain opportunity pipelines and trackers, compile routine status reports, and flag upcoming deadlines or missing information for senior staff.
• Organize client, competitor, and opportunity research; update capture materials, recruitment trackers, and planning documents as directed.
• Support proposal managers by scheduling meetings, maintaining calendars and action logs, tracking deadlines and inputs, and coordinating contributions from colleagues and partners, including for cross-operating-group proposal.
• Compile and update resumes, past performance summaries, staffing information, and other non-technical proposal materials; draft routine content using approved templates for senior staff review.

Business operations support

• Support project start-up and close-out activities, including field operations setup and collection of documentation for in-country registration and bank account opening, under senior staff guidance.
• Support IAG annual budgeting and revenue forecasting by gathering and compiling project financial projections and assisting with monthly financial tracking and analysis.
• Prepare draft consulting and vendor agreements for review and assist with invoice and expense processing.

Administrative and process support

• Coordinate general meeting and event logistics, prepare routine correspondence and internal reports, and track and follow up on operational action items as directed.
• Maintain organized filing and document-tracking systems to support easy access to BD and operations information.
• Help develop, maintain, and improve standardized tools, templates, and procedures for activity planning, deliverable tracking, financial management, and reporting; document lessons learned and recommend practical workflow improvements.

Qualifications

• Bachelor’s Degree and 0-2 years of relevant work experience.
• Experience in administrative or support roles in international affairs is preferred.
• Strong budgeting skills, excellent knowledge of MS Excel.
• Advanced computer skills. Experience using Copilot or related AI tools is preferred.
• Strong interpersonal, analytical, verbal and written communication skills.
• Excellent organizational, time management and detail-oriented skills.

Additional Information

Candidates must be eligible to work in the United States as a U.S Perm Resident or U.S. Citizen.

Based on eligibility and job status, Cadmus offers an excellent benefits package to include: medical, dental, vision, company paid disability and life insurance, 401(k) program, paid time off (PTO), paid holidays, voluntary time off (VTO), tuition reimbursement, adoption assistance program, other optional benefits and various bonus programs.

The salary range for this position is$60,000- $68.000.The actual salary will be determined by several factors, including relevant work experience, education, skills, and market competitiveness.

We value the critical role safety and health protocols contribute to everyone’s success at Cadmus, and work together to align and comply with all federal, state, and local safety and health mandates to ensure a safe and valuable work environment.

Cadmus is an Equal Opportunity Employer and prohibits unlawful discrimination. Cadmus is committed to providing a respectful workplace where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex (including pregnancy), sexual orientation (including gender identity and/or expression), national origin, military and veteran status, physical and mental disability, or any other characteristic protected by applicable law.

Learn more about Cadmus by visiting our website at: cadmusgroup.com.