Business Coordinator Brooklyn, NY

Unitedcharter; New York (NY); On-site; USD 57,000 - 78,000; Full time

Job summary

A leading educational organization, United Charter High Schools, seeks a Business Coordinator/Specialist to manage operational functions and contribute to the school’s success. The role demands robust administrative capabilities, strong financial oversight, and a collaborative spirit to enhance the school's environment. Competitive salary and benefits, including a hybrid work schedule, make it an attractive opportunity for experienced candidates.

Benefits

Health, dental, and vision insurance

FSA/HSA

8% Employer 403(b) contribution

Generous PTO and holidays

Opportunities for professional development

Qualifications

• At least 3 years experience in operations, finance and/or human resources.
• Demonstrated success in monitoring accounts receivables and payables.
• Experience in record keeping with an attention to detail.

Responsibilities

• Perform basic Accounts Payable and Accounts Receivable functions.
• Manage staff absences, including record keeping and arranging substitutes.
• Coordinate timely payment to all vendors while maximizing school budget.

Skills

Interpersonal skills

Communication skills

Computer skills

Attention to detail

Education

BA or BS in Business, Accounting, or Finance

Tools

Microsoft Office

Excel

Word

Access

Job description

United Charter High Schools is committed to academic excellence in a welcoming, safe school environment. We develop, enlighten and challenge a range of learners to critically and creatively solve problems inside their classrooms, in their communities and out in the world. Through a rigorously structured system of teaching and learning, students advance their understanding of science, math and humanities concepts and master content, knowledge and skills, while project-based experiences spark their civic imagination and appetite for advocacy leadership.

At any of our 7 charter high schools (Advanced Math and Science / Humanities) across the Bronx, Brooklyn and Queens, students receive personalized academic and social emotional support, have access to a range of clubs, sports teams, leadership opportunities and internships, and maintain a focus on college and career readiness.

The Business Coordinator/Specialist plays a central role in maintaining the school’s administrative systems and routines. Reporting to the Director of School Operations, this person is part of the operations team responsible for successful and efficient running of the school. This individual works closely with the DSO to make sure that operations functions including finance, administration, technology, compliance, staffing, and general school operations support student achievement and financial success. The individual is responsible for maintaining all teacher attendance, class coverages, staff keys and other staff supplies. This individual will also coordinate purchasing, receiving, distribution of received goods, preparing check requests, and collection of monies for student accounts in a timely fashion.

Minimum Qualifications:

• BA or BS in Business, Accounting or Finance
• At least 3 years experience in operations, finance and/or human resources

Essential Job Functions:

• Responsible for creating and maintaining a welcoming and efficient front office that emphasizes organization, professionalism, courtesy, flexibility, and teamwork. This will include answering phones and interacting with parents.
• Perform basic Accounts Payable and Accounts Receivable functions in the routine course of daily operations.
• Maintain the DOE building permit process including notification to all appropriate parties.
• Data entry, including, but not limited to the collection and maintenance of student, and school information.
• Manage staff absences including record keeping, arranging for substitute teachers, and accounts payable to vendors providing substitutes.
• Coordinate on-site components of school financial systems such as purchase orders, grant reports, and financial forms;
• Manage school maintenance and supply systems
• Maintain office equipment and furnishing, and upgrading as needed
  • Manage school-wide daily systems (managing student attendance, tracking the student discipline system)
  • Manage National School Breakfast program, National School Lunch Program, and snacks
  • Coordinate timely payment to all vendors while maximizing school budget

  Secondary Job Functions:

  • Support with school events, including fire drills, scanning, sports, events and emergencies
  • Additional responsibilities as needed consistent with the general nature of the position

  Required Knowledge and Skills:

  • Excellent interpersonal and communication skills
  • Excellent computer skills, including Microsoft Office, Word, Excel and Access
  • Demonstrated success in monitoring accounts receivables and payables.
  • Experience in record keeping with an attention to detail.

Compensation and Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• FSA/HSA
• 8% Employer 403(b) contribution
• Generous PTO and holidays
• Hybrid work schedule (work from home Mondays and Fridays)
• Opportunities for professional development and growth within the organization

EEO/ADA

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability)

This job description is not a complete statement of essential functions, responsibilities or requirements but represents the minimum level of knowledge, skills, and abilities

needed. Management retains the discretion to add or change typical duties at any time and as required. All changes must be reasonable and within the functions of the role.

Salary Information

While the majority of new hires’ starting salaries shall be expected to be placed in the first half of the range(s) to allow space to grow in the job, for those who already have significant relevant experience at that level of the job, placement at the higher end of the range(s) is possible.

Pay Range: $57,500-$77,500

Who We Are

United Charter High Schools (UCHS) is the largest and most successful public charter high schools’ network in NYC. Originally founded as New Visions Charter High Schools by the nonprofit New Visions for Public Schools, it was established to provide quality educational opportunities for students in underserved communities. Renamed as UCHS as of July, 2024 the network consists of 7 charter high schools that held a collective graduation rate of 96% in both 2022 & 2023 whilst serving more than 3,000 students from the Bronx, Brooklyn and Queens.

UCHS high schools are some of New York’s states highest performing charter high schools, consistently meeting and in many cases exceeding NYSED’s Performance Benchmarks for Student Performance. They are outperforming NYS on the 4-year Cohort regents’ exams and the 4-year graduation rate for all students and special populations. They also include the only NYC high school to receive the prestigious National Blue-Ribbon Award in 2022.

Equal Employment Opportunity Statement

We are an equal opportunity employer. It is our policy that all employees and applicants for employment will be treated in all respects on the basis of their merit and qualifications and without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, military status, marital status, ancestry, or any other reason prohibited by law. We believe that our teams should reflect the diverse communities we serve and that our culture and internal structures should be inclusive and equitable for all employees. We also recognize that

perspectives from communities that have been historically marginalized are critical to the work we do. Hence, we strongly encourage applications from individuals living in the communities that we serve or who are members of historically marginalized communities. We provide a comprehensive and competitive compensation and benefits package in addition to the opportunity to make a significant impact on education reform and in the lives of urban youth.

A career at United Charter High Schools is a commitment to academic excellence.

Apply for this job

*

indicates a required field

First Name *

Last Name *

Preferred First Name *

Email *

Phone *

Resume/CV *

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Education

School * Select...

Degree * Select...

Select...

Start date year *

End date year *

Street Address *

Include Apartment/Unit Number or other details as appropriate

Why are you interested in joining United Charter High Schools? *

Please explain why you would like to work with New Visions for Public Schools and why this role is the right next step in your career.

If you were referred by an employee, please share their name and your relationship to them.

Have you ever been a United Charter High School employee before? * Select...

Will you successfully pass a background check? * Select...

Have you been finger printed? * Select...

Are you legally authorized to work in the United States? * Select...

Will you now, or in the future, require sponsorship for an employment visa? * Select...

Compliance & Disclaimer: I certify that all of the information in this application is true. * Select...

What is your desired salary? *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in United Charter Schools’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Select...

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Voluntary Self-Identification of Disability

Form CC-305 Page 1 of 1 OMB Control Number 1250-0005 Expires 04/30/2026
Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp .

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

• Alcohol or other substance use disorder (not currently using drugs illegally)
• Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
• Blind or low vision
• Cancer (past or present)
• Cardiovascular or heart disease
• Celiac disease
• Cerebral palsy
• Deaf or serious difficulty hearing
• Diabetes
• Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
• Epilepsy or other seizure disorder
• Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
• Intellectual or developmental disability
• Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
• Missing limbs or partially missing limbs
• Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
• Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
• Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
• Partial or complete paralysis (any cause)
• Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
• Short stature (dwarfism)
• Traumatic brain injury

Disability Status Select...

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.