Business Coordinator II

Agrilife; College Station (TX); Hybrid; USD 55,000 - 67,000; Full time

Job summary

Texas A&M Agrilife Extension Service, through the 4-H Youth Development program, seeks a Business Coordinator II to manage administrative, financial, and web-related duties. The role supports PVCEP, Formsite forms, inventory, and website updates for the statewide youth program.

The position requires a bachelor's degree (or equivalent) and at least three years of related experience, with strong communication and organizational skills. A teamwork-driven environment with varied duties awaits.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three years of related experience.
• Strong word processing and spreadsheet skills.
• Effective verbal and written communication; strong interpersonal and organizational skills.

Responsibilities

• Provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, including PVCEP coordination, Formsite administration, inventory management, and website support.
• Monitors invoices, processes payments, and coordinates accounts payable/receivable activities.
• Maintains inventory records, assists with fixed assets, and reconciles records as needed.
• Updates and maintains the Texas 4-H website and related resources, ensuring ADA compliance and timely posting of forms and information.
• Acts as a liaison for Prairie View 4-H Clubs and coordinates communication between clubs and administrative units.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Team collaboration

Education

Bachelor's degree or equivalent

Job description

## Business Coordinator IIApplylocations: College Station, TXtime type: Full timeposted on: Posted 2 Days Agojob requisition id: R-095656**Job Title**Business Coordinator II**Agency**Texas A&M Agrilife Extension Service**Department**4-H Youth Development**Proposed Minimum Salary**$5,085.96 monthly**Job Location**College Station, Texas**Job Type**Staff**Job Description**# **About Texas 4-H**Texas 4-H is the largest youth development organization in the state, welcoming young people ages 8 to 18 and serving over 500,000 members each year. With roots dating back to 1908, Texas 4-H empowers youth through a wide range of hands-on learning experiences, leadership opportunities, and community involvement. Whether in urban centers or rural communities, Texas 4-H provides projects and programs designed to match every interest—including agriculture and livestock, STEM, healthy living, leadership, and natural resources.From robotics to food science, fashion to photography, Texas 4-H helps kids and teens explore new passions, develop practical life skills, and connect with caring mentors. Supported by the Texas A&M AgriLife Extension Service and dedicated volunteers, Texas 4-H encourages youth to become confident, capable leaders who give back to their communities. With a proud history and a commitment to innovation, Texas 4-H continues to inspire and nurture generations of Texans.# **Position Information**The Business Coordinator II provides comprehensive administrative, financial, and operational support for the Texas 4-H Youth Development Program, with primary responsibility for coordinating business functions related to the Prairie View Cooperative Extension Program (PVCEP), Formsite administration, inventory management, and web support.**Responsibilities****Business Office:*** Actively monitors aged invoices and declined transactions and conducts appropriate follow-up to ensure outstanding payments are collected in a timely manner.* Creates invoices in iPay and works with A/R Coordinator to follow up on payments received.* Obtains signature and processes all county transfers for State approval.* Monitors and processes all county waivers at state level.* Develops the Gold Star quotas for district offices using the current enrollment and distributes the Gold Star award packets.* Runs enrollment reports for the Texas 4-H Program Director and/or when requested.* Ensures that group enrollment report deadlines are communicated and met by district specialists, and assists with processing as needed.* Assists A/P coordinator with vendor set-up and monitoring the set-up process in AggieBuy.* Assists A/P coordinator with account reconciliation when needed.* Logs checks for A/R coordinator when needed.* Serves as a backup to other business office positions when needed.**Prairie View Cooperative Extension Program (PVCEP):*** Serves as the primary business office liaison for Prairie View 4-H Clubs, ensuring clear communication and coordination between clubs and administrative units.* Monitors and processes Prairie View county waivers in accordance with established policies and procedures.* Maintains accurate records by logging and tracking all approved enrollments.* Develops and distributes annual invoice to Prairie View in a timely manner.* Monitors invoice activity, ensuring accuracy, proper documentation, and timely reconciliation of payments.**Formsite:*** Serves as contact for state and district faculty and staff members relating to forms and formsite.* Monitors Formsite account for space allotments and payment.* Works with business office team members to maintain and update submission forms for the State 4-H Business Office.**Inventory:*** Maintains accurate and up-to-date inventory records for all departmental assets.* Creates preliminary Fixed assets when new items are purchased.* Manages inventory levels by monitoring usage, identifying discrepancies, and reconciling records.* Prepares and certifies official inventory lists in accordance with institutional or regulatory requirements.* Identifies surplus, obsolete, or unused items and coordinates proper disposition or redistribution.* Ensures surplus processes are completed in compliance with applicable policies and procedures.* Collaborates with staff to track asset movement and ensure accountability across the department.* Maintains documentation and reporting related to inventory status, updates, and surplus actions.**Texas 4-H Website:*** Serves as a contact for all 4-H Specialists related to updating and maintaining the Texas 4-H Youth Development Program Website.* Works directly with AgriLife Communications and AgriLife Information Technology on maintaining operations and components of website.* Explores and installs various plug-ins as needed on the website.* Ensures ADA compliance of information posted on website.* Performs monthly link check of entire website.* Maintains and updates 4-H youth development program resources online via Texas Resources database.* Works with Texas 4-H Faculty to ensure updated annual forms and information are posted on the website.**Other:*** Provides support, as needed, to 4-H programs and processes.* Assists with Texas 4-H page on Texas A&M AgriLife intranet as requested/needed.* Performs other duties as assigned.**Required Qualifications:*** Bachelor’s degree in applicable field or equivalent combination of education and experience.* Three years of related experience.* Knowledge of word processing and spreadsheet applications.* Effective verbal and written communication skills.* Strong interpersonal, leadership, problem solving, and organizational skills.* Maintains attention to detail and utilizes sound judgment.* Ability to multitask and work cooperatively with others.# **Why Work at Texas A&M AgriLife?**When you choose to *work* for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:* Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums* 12-15 days of annual paid holidays* Up to eight hours of paid sick leave and at least eight hours of paid vacation each month* Automatic enrollment in the Teacher Retirement System of Texas* Employee Wellness Initiative for Texas A&M AgriLife# **Applicant Instructions**Applications received by Texas A&M AgriLife must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.Equal Opportunity/Veterans/Disability Employer.