Business Coordinator II

Texas A&M University; Bryan (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Texas A&M University Health Science Center in Bryan, TX seeks a Business Coordinator II to manage grants and accounts for TAMU Health, TAMU, TEES, SRS and TAMU Foundation. You will monitor budgets, prepare monthly budget activity reports, and support department administration and faculty.

The role requires a Bachelor’s degree or equivalent with at least three years of related accounting/office experience. A strong grasp of TAMUS policies and multiple financial systems is essential.

Qualifications

• Bachelor's degree or equivalent education and experience.
• Three years of related experience in general office, accounting, or personnel operations.
• Knowledge of TAMUS policies and procedures.
• Three years working knowledge of Aggiebuy, FAMIS, Canopy, iPayments, MAESTRO, and EMBURSE.
• Grants Management or three years of high‑level accounting that includes management of multiple and complex accounts.
• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheets applications.
• Strong verbal and written communication skills.
• Strong interpersonal, leadership, and organizational skills.

Responsibilities

• Grants Management: Provides management for grants (DoD, NIH, etc.) and works closely with PIs and SRS Project administrators on new and ending projects.
• Business Processes: Plans, develops, implements, and coordinates unit purchasing activities; performs fiscal year closing and setup; provides daily business support including purchasing, accounts payable/receivable, and travel.
• Support Service: Trains student workers and other staff in AggieBuy and EMBURSE; provides general business support and helps develop policies and guidelines.

Skills

Multitasking

Word processing

Spreadsheets

Verbal communication

Written communication

Interpersonal skills

Leadership

Organizational skills

Education

Bachelor's degree or equivalent education

Tools

Aggiebuy

FAMIS

Canopy

iPayments

MAESTRO

EMBURSE

Job description

Agency

Texas A&M University Health Science Center

Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What We Want

The Business Coordinator II is responsible for account and grants management for TAMU Health, TAMU, TEES, SRS and TAMU Foundation accounts. Requires monitoring of grants and other PI budgets, preparation of monthly reports on budget activity for department administration and faculty.

What You Need To Know

Salary

$45,000- 55,000/ year commensurate based on the selected hire's education and experience.

Location/Schedule

Bryan, TX/Full-Time

Responsibilities

Grants Management

• Provides management for grants (DoD, NIH, etc…) and works closely with PIs and SRS Project administrators on new and ending projects.
• Reviews funding and prepares budget projections for monthly meetings with PI.
• Manages Time and Effort reports to ensure compliance and works with PI and Business Administrators to resolve issues that may appear in the report.
• Acts as liaison to Sponsored Research Services and research lab staff.

Business Processes

• Manages funded accounts for department that includes state, local, gift, and grants.
• Plans, develops, implements, and coordinates unit purchasing activities.
• Performs fiscal year closing and new fiscal year set-up activities.
• Provides daily business support to the department that include purchasing, accounts payable, accounts receivables, and travel.
• Acts as liaison to Financial Management Operations, and Travel.
• Reviews monthly and annual reports for validity and accuracy.
• Develops financial reports for department and business staff.
• Resolves or proposes solutions to complex financial issues involving AggieBuy and EMBURSE
• Submits PCTs, DCRs, and DBRs as needed.
• Oversees department project zero account to ensure department compliance
• Allocates OneCards for departmental faculty and staff.

Support Service

• Trains student workers and other staff as needed in AggieBuy and EMBURSE.
• Provides general business support to the CBGN and acts as backup for other departments on a as needed basis
• Assists with developing policies, procedures, and guidelines by providing recommendations and guidance based on user experience.

Required Education And Experience

• Bachelor's degree or equivalent education and experience
• Three years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Knowledge of TAMUS policies and procedures.
• 3 years working knowledge of Aggiebuy, FAMIS, Canopy, iPayments, MAESTRO, and EMBURSE.
• Grants Management or 3 years of high-level accounting that includes management of multiple and complex accounts.

Knowledge, Skills, And Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing and spreadsheets applications.
• Strong verbal and written communication skills.
• Strong interpersonal, leadership, and organizational skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
• Automatic enrollment in theTeacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.