Asst Dir, Business Operations

Mississippi State University; Starkville (CO); On-site; USD 70,000 - 100,000; Full time

Job summary

Mississippi State University in Starkville, MS, seeks an Assistant Director to oversee the business operations of Housing & Residence Life. You will supervise purchasing/procurement, warehousing, inventory, student billing, reporting and database administration, ensuring strong controls and compliant processes.

This role leads staff, develops plans, and coordinates contracts with university purchasing. Strong communication and financial-management skills drive efficiency and accountability

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance or related discipline.
• 3 years directly related to university or general fund accounting and/or purchasing with strong management and communication skills.
• Preferred: 5 years of university experience managing accounting and/or business operations & purchasing.

Responsibilities

• Provide direction, management, and oversight of purchasing/procurement, warehousing, inventory, student billing, reporting and database administration.
• Implement strong processes, procedures, and internal controls for all business functions, particularly purchasing.
• Supervise & direct personnel, including work allocation, training, and problem resolution; evaluate performance.
• Communicate regularly with the Director for Business Operations and Guest Services; prepare reports and analyses.
• Develop long and short-range plans, direct staff, and ensure procedures are followed in all business functions.
• Implement financial controls and ensure adherence to university policies, state and federal regulations.
• Audit & analyze financial reports for accuracy and conformance to policies.
• Coordinate and process personnel actions as appropriate.
• Develop and implement systems to maintain inventory/compliance records.
• Evaluate and negotiate contracts for services with university purchasing.

Skills

Organizational skills

Teamwork

Problem solving

Interpersonal skills

Accounting knowledge

AiM/AssetWorks

Inventory systems

Business management

BANNER system

Record-keeping

Education

Bachelor’s degree in Business Administration, Accounting, Finance or related discipline

Tools

AiM/AssetWorks

BANNER

Job description

Position Function

Reporting to the Director for Business Operations and Guest Services for Housing & Residence Life, the Assistant Director is responsible for the management, supervision, and coordination of the business operations of the department, including purchasing/procurement, warehousing, inventory, student billing, reporting and database administration.

Salary Grade

16

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities

• Provide direction, management, and oversight of purchasing/procurement, warehousing, inventory, student billing, reporting and database administration.
• Implement strong processes, procedures, and internal controls for all business functions, particularly the purchasing function. Oversee to ensure adherence.
• Supervise & direct personnel, including work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance.
• Communicate regularly with the Director for Business Operations and Guest Services; prepare reports, special analyses, and information reports; present recommendations for changes and/or improvements.
• Develop long and short-range plans, direct staff, promote consistent standards, and ensure applicable procedures are followed in all business functions.
• Implement financial controls and ensures adherence for all business functions; ensure compliance with university policies and procedures, state, and federal regulations.
• Audit & analyze financial reports for accuracy and conformance to university and departmental policies and procedures.
• Coordinate and process personnel actions, as appropriate.
• Develop and implement systems to maintain records on inventories and compliance activities.
• Evaluate and/or negotiate contracts for the purchase of services in coordination with the university purchasing department.
• Serves as Database Administrator for the work order/asset/inventory computer system.
• Perform related duties as assigned.

Minimum Qualifications

Education: Bachelor’s degree in Business Administration, Accounting, Finance or other appropriate discipline
Experience (yrs.): 3 years directly related to university or general fund accounting and/or purchase function with strong management and communication skills.

Preferred Qualifications

5 years work experience in a university setting with strong background in managing accounting and/or business operations & purchasing functions.

Knowledge, Skills, and Abilities

• Skill in organizing resources and establishing priorities.
• Ability to foster a cooperative work environment.
• Ability to analyze and solve problems.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge of accounting procedures involving procurement, University and state rules and regulations.
• Skill using AiM/AssetWorks work order management system.
• Knowledge of inventory systems.
• Knowledge and understanding of business management principles and practices.
• Skill using BANNER system.
• Ability to develop and maintain record-keeping systems and procedures.

Working Conditions and Physical Effort

• No unusual physical requirements.
• Requires no heavy lifting, and nearly all work is performed in a comfortable indoor facility.
• Frequent – Externally imposed deadlines; set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; irregular hours often anticipated; meeting of deadlines and coordination of unrelated activities are key to position
• Job frequently requires walking, sitting, reaching, talking, hearing, handling objects with hands.
• Job requires standing, stooping/kneeling/crouching/crawling, and lifting up to 10 pounds.
• Vision requirements: Ability to see information in print and/or electronically.

Equal Employment Opportunity Statement

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, [phone].

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: [phone] or [e-mail].

If you have any questions regarding this policy, contact the Department of Human Resources Management at [phone] or [e-mail]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.