BUSINESS CLOSING OFFICER - FL

FirstBank Florida; Miami (FL); On-site; USD 50,000 - 80,000; Full time

Job summary

FirstBank Florida is seeking an experienced Loan Closing Coordinator to manage the end-to-end closing process for Commercial and Corporate Banking loan files. You will verify documents, coordinate with closing agents and borrowers, and ensure compliance with policies and schedules.

The role requires meticulous attention to detail, strong communication, and the ability to multitask under deadlines. This is a on-site position located in Florida, with responsibilities spanning from document

Qualifications

• High school diploma and mortgage loan experience, or minimum two years as a loan processor.
• Strong math, verbal and written communication skills.
• Attention to detail and accuracy in documentation and records.
• Ability to multi-task and work under deadlines.

Responsibilities

• Coordinate and schedule loan closings for Commercial and Corporate Banking.
• Review mortgage documents to ensure conditions are met prior to closing.
• Request documents (property info, payoff letters, insurance, rent roll, leases, title) to prepare closing.
• Interface with closing agents, borrowers, and representatives to track closing status and contingencies.
• Verify rates, fees, and disclosures; communicate changes to relevant parties.
• Prepare post-closing packs and reports; balance GL accounts and log closed loans.
• Assist with recording UCC filings and maintain required documentation.

Skills

Attention to detail

Communication skills

Multi-tasking

Mortgage loan knowledge

Education

High School Diploma

Tools

Microsoft Excel

Job description

JOB SUMMARY:

This position is responsible for coordinating andscheduling the loan closing activities by ensuring all compiled closingdocuments are accurate, complete and properly signed.

ESSENTIAL RESPONSIBILITIES:

• Responsible for closing Commercial andCorporate Banking Loan files in accordance with the Bank’s approval, guidelines,deadlines, policies and procedures.

• Review approved mortgage loan documents todetermine conditions that must be met prior to loan closing and/or review

• Documentsagainst the commitment letters to make certain that all marked ups were orwill be addressed. Discuss any doubts with the manager.

• Request documents and/or additionalinformation as: property information, payoff letters, insurance, rentroll, leases and title documents in order for closing to be ready andscheduled. Order Environmental Reports, verify reportsdoes not request further action. Verify loan to value based on approvalCredit Memorandum versus appraisal. Review adequate cover for insurance inalignment with bank policies. Flood Determination must be in file.

• Maintain communication with closing agent,borrowers and their representative regarding closing status of the loanfile and pending documentation or requirements: follow up closing contingencies,document follow-up calls and conversation.

• Request OFAC and CCI reports to complywith BSA and US Patriot Act Regulations.

• Coordinate and schedule with the closingagent the loan closing. Verify interest rate and fee, notify the closingagent of any changes, inform supervisor. Immediately notify the loan officer and loan processors of anymaterial discrepancy or deviation discovered during the loan closing thatmight affect the quality or credit risk of the loan.

• Calculate funding amount, balance figureswith closing agents based on closing statement, prepare wire

• Ensure that all post-closing conditionsare included in the Post-Closing Report.

• Follow-up on post- closing documents,obtain closing package from closing agent immediately after the closing,title commitment and copies of other closing documents andaffidavits. Follow-up on thedelivery of the original recorded mortgage, riders, and other documents,original title policy within prudent time.

• Prepare loan file for submission toquality control.

• Prepare the following reports: Mortgage Loan Production and DocumentaryStamp Reports on a monthly basis. Log all closed loans in the MortgageLoan Production Report.

• Responsible for balancing of the monthlyCommercial Closing General Ledger Accounts.

• Responsible to prepare closingdocumentation for unsecured or UCC secured loan, this include obtain andreview UCC Search.
• Responsible to send for recording UCC withSecretary of State for unsecured loan.

• Serve as back up in other areas within thedepartment according to departmental needs.

REQUIREMENTS:

• -Good mathematical, and verbal / written communication skills.
• - Good understanding of financial institution products and services.
• - Prior experience as loan closer and/ or loan processor.
• - Attention to details.
• - Ability to use office equipment, such as computer terminal, calculator, copier and fax machine
• - Flexibility on working schedule.

IMPACT OF ERRORS:

• The impactof errors in this position could affect job, department and Bank activities andcould create a negativefinancial/compliance/audit impact to the Bank.

COMPETENCIES:

• Outstanding excel skills
• Good verbal and written communication skills.
• Requires ability to multi-task, be a self-starter and ability to work under pressure.
• Attention to details. Able to handle pressure.
• Effective human relations. Ability to accomplish the previous duties through use of the computer and general office equipment.
• Ability to generate reports in computer system.
• Good understanding of loan documentation.
• Some banking experience.
• Attention to details.
• Good mathematical skills.
• Able to handle stress.
• May require work in seating position for prolonged period of time.
• Deviation of normal or customary working schedule, as over time could be required according to department needs.
• Able to bend and lift up heavy files and heavy boxes, and deal with heavy cabinets drawers.

INTERPERSONAL COMMUNICATION:

Excellentcommunication skills are required for this position. Ability to communicate with internal andexternal clients.

MINIMUM REQUIREMENTS:

Thisposition requires a minimum of High School Diploma and mortgage loanexperience, or a minimum of two years experience as a loan processor in aMortgage company or previous banking experience with loan products.

PHYSICAL DEMANDS, EDUCATION AND SKILLS:

The physical demands describedhere are representative of those that must be met by an employee tosuccessfully perform the essential functions of this position. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions.Specific vision abilities by this job include close and distance vision. While performing the duties of this job, theemployee is regularly required to sit, use hand to finger, handle, or feel andtalk and hear. The employee isoccasionally required to stand for prolonged period of time and walk. Able to bend and lift heavy bags of money and/orboxes up to 15 pounds, and deal with heavy cabinet drawers. Arms could be exposing to repetitivemovements. Stress varies with peak andslow periods.

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