Business Assistant / Project Manager

Carazo Enterprise SL; United States; Remote; USD 20,000 - 28,000; Full time

Job summary

Carazo Group seeks a detail-oriented Operations Coordinator to drive cross-border projects end-to-end from setup to completion. You will chase external parties, organize documentation, and ensure compliance and timely approvals across jurisdictions.

You will collaborate with the CEO and Operations Manager, manage project plans using Asana/Notion/ClickUp, and maintain audit-ready files while working fully remote as an independent contractor.

Qualifications

• Project coordination across administrative or operational initiatives.
• Excellent attention to detail and persistence to push tasks to completion.
• Experience navigating licenses, KYC, notaries, and government processes.
• Fluent written and spoken English for international communication.
• Comfort with project-management tools and document management.

Responsibilities

• Run end-to-end projects: certifications, licenses, and permits.
• Open international bank accounts and coordinate corporate filings.
• Prepare and track corporate documents and KYC files.
• Maintain project plans, timelines, and status; flag risks early.
• Provide clear status updates to leadership and assist with related tasks.

Skills

Project coordination

Organization & follow-through

Bureaucracy-comfortable

English fluency

Project-management tools

Self-management

Tools

Asana

ClickUp

Notion

Trello

Job description

ABOUT CARAZO GROUP

Carazo Group is an international, multi-entity group built around the premium cigar brand Adrian Magnus. We operate across Europe, Latin America, and the United States — spanning B2B distribution to retailers, B2C e-commerce, field sales in Spain’s estanco channel, and bonded-warehouse logistics. We are in a phase of rapid, structured growth and are building a strong leadership layer to scale the group.

THE ROLE

You will run a rolling portfolio of the group’s operational and administrative projects end-to-end — obtaining certifications, licenses, and permits; opening international bank accounts; and coordinating corporate setups across jurisdictions. You keep each project moving, chase the external parties, keep the paperwork in order, and drive things to completion so leadership doesn’t have to.

WHAT YOU WILL OWN

• Project ownership — run company projects end-to-end: certifications, licenses and permits, international bank-account openings, corporate and administrative filings, and new-entity or new-market setups.
• External coordination — work with banks, licensing authorities, notaries, lawyers, agencies, and service providers; push each project to completion and unblock delays.
• Documentation — prepare and track KYC files, corporate documents, and applications; keep everything organized, complete, and audit-ready.
• Planning & follow-through — maintain project plans, timelines, and status; follow up relentlessly and flag risks early.
• Reporting — keep the Operations Manager / CEO updated with clear, concise status.
• Support — help with broader business-assistant tasks as priorities require.

WHAT WE ARE LOOKING FOR

• Project coordination — proven track record running administrative or operational projects end-to-end, to completion.
• Organization & follow-through — exceptional attention to detail and the persistence to chase institutions until things are done.
• Bureaucracy-comfortable — at ease navigating licenses, certifications, bank onboarding / KYC, notaries, and government or corporate processes.
• English — fluent written and spoken English is mandatory — you will be in constant contact with international institutions.
• Tools — comfortable with project-management tools (Asana / ClickUp / Notion / Trello) and spreadsheets / document management.
• Self-management — reliable and remote-proven; delivers without daily supervision.

NICE TO HAVE

• Russian — you would work with a Russian-speaking team and CEO; Russian is a strong advantage.
• Domain experience — company formation, corporate administration, licensing, banking / KYC, compliance, or paralegal-adjacent work.
• Spanish — useful across our Spanish-speaking entities.
• Certification / education — a project-management certification (Scrum / PMP) or a relevant degree is a plus.

COMPENSATION & DETAILS

• Compensation — USD 1,800–2,500 per month, depending on experience.
• Setup — full-time, fully remote, engaged as an independent contractor.
• Growth — broad exposure across the group’s operations, working closely with the Operations Manager.