Business Assistant

The Chronicle Of Higher Education, Inc.; Washington (District of Columbia); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

American University in Washington, DC is seeking a Business Assistant in the Business Operations department. The role coordinates day-to-day office functions, processes expenses, manages ledgers, and supports athletic scholarships and related book distributions.

The position requires a Bachelor's degree (or equivalent) and 2–4 years of relevant experience, with strong computer literacy and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent.
• 2–4 years of relevant experience.
• Knowledge of university policies is helpful.
• Ability to multitask and manage many tasks simultaneously.
• Proficiency with word processing, spreadsheets and accounting basics.

Responsibilities

• Process expense reports and corporate credit card transactions.
• Maintain ledgers for Athletics department revenue and expenses.
• Coordinate travel and books for athletic scholarships.
• Prepare grant-in-aids documentation and track scholarship awards.
• Provide general administrative support and manage office supplies.

Skills

Bookkeeping

Data entry

Attention to detail

Time management

Communication

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheet software

Accounting software

Job description

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Department: Business Operations

Time Type: Full time

Job Type: Regular

FLSA Status: Non-Exempt

Work Modality: Full On Campus Presence

Union: Excluded

Summary

The Business Assistant coordinates day to day business functions of the department to include purchases, expense reports, recordkeeping, reconciling corporate credit card, and work-study payroll. The Assistant helps in maintaining ledger accounts for all revenue and expenses related to the Athletic Department and Sports Center and the auxiliary enterprises generated from both to provide an accurate accounting of all money. This position helps prepare athletic grant-in-aids for the Athletic scholarship program, monitors the Athletic book distribution and collection for full and partial scholarship students and tracks student account balances to make sure awards are administered correctly. Coordinate team bus travel arrangement for all varsity sports. The incumbent updates the department Business and Travel Guide, and also assist and provide administrative support for the department.

Essential Functions

• Coordinate the day to day operations of the business office to include processing expense reports, processing corporate credit card transactions, purchasing and all record keeping. Assist in maintaining ledger accounts for all revenue and expenses related to the Athletic Department and Sports Center and the auxiliary enterprises generated from both to provide an accurate accounting of all money: data entry, account reconciliation, the preparation of forms, requisitions, bookkeeping, etc. Manage and update the department Business and Travel Guide.
• Coordinate the administrative aspects of the athletics scholarship program to ensure that the program runs smoothly. Assist in the preparation of athletic grant-in-aids for the Athletic scholarship program and handles the distribution and collection of books for students on scholarship. Gather grant-in-aid information (letters, signatures and agreements) for packets to send to possible recruits. Track student account balances to make sure awards are administered correctly.
• Provide general administrative support within the Department of Athletics to assist the staff in better performing their duties. Order and maintain office supplies and equipment.
• Coordinate and supervise work study students and part-time employees of Department to ensure that they are working to support the office.
• Special projects for the Director of Athletic. Other duties as assigned.

Competencies

• Serving Customers.
• Displaying Creativity.
• Prioritizing and Organizing.
• Acquiring and Analyzing Information.
• Supporting Coworkers.

Position Type/Expected Hours of Work

• Full-time.
• 35 hours per week.

Salary Range

• $27.00 - $30.00 per hour.

Required Education and Experience

• Bachelor's degree or equivalent.
• 2 - 4 years of relevant experience.

Additional Eligibility Qualifications

• Knowledge of University policies and procedures are helpful.
• Must be able to handle many tasks simultaneously.
• Computer literacy and bookkeeping skills are necessary.
• Must have experience working on word processing and spreadsheet programs, and accounting.

Other Duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.