Business Analyst 4 (Business Operations Coordinator – US Digital Health)

INTELLISWIFT INC; Mountain View (CA); Hybrid; USD 100,000 - 125,000; Full time

Job summary

Join a forward-thinking company as a Business Operations Coordinator, where you will play a vital role in managing operations and supporting event logistics. This position requires a strategic thinker who thrives in a fast-paced environment, balancing operational efficiency with event coordination. You will be responsible for monitoring business activities, overseeing employee reports, and enhancing processes for scalability. If you are detail-oriented, data-driven, and passionate about driving success in a dynamic setting, this opportunity is perfect for you.

Qualifications

• 6+ years in business operations or event coordination.
• Experience in healthcare technology preferred.
• Strong problem-solving and multitasking skills.

Responsibilities

• Monitor business development activities for improvement.
• Manage conference booth logistics and relationships.
• Streamline business processes for efficiency.

Skills

Office productivity tools

Organization

Effective communication

Data analysis

Problem-solving

Multitasking

Education

Bachelor's degree

Tools

Excel & Macros

Salesforce

PowerPoint

Job description

Pay rate range - $45/hr. to $47/hr. on W2
Hybrid, 3 days a week in the Mountain View office

Top 3 Skills-
Advanced proficiency in office productivity tools.
Strong organization and attention to detail.
Clear, effective communication of complex ideas.

Position Summary
The Business Operations Coordinator will report to the Head of Ecosystem Development and play a vital role in managing business operations while supporting event planning and logistics.
This position requires a strategic thinker who thrives in a fast-paced environment, effectively balancing operational efficiency with event coordination. The ideal candidate is highly organized, data-driven, and detail-oriented, with a strong ability to streamline processes and ensure seamless execution.

Key Responsibilities
Business Operations & Governance
• Monitor and analyze business development activities to identify opportunities for improvement.
• Oversee employee weekly status reports, ensuring timely submissions and deriving key action points.
• Develop and standardize internal reports to improve data accuracy and consistency.
• Streamline business processes to enhance efficiency and scalability.
• Support the partnership team by tracking key metrics, identifying opportunities, and ensuring smooth collaboration with internal and external stakeholders.
• Ensure governance and compliance with commercial arrangements, contracts, and operational policies.

Event Planning & Logistics
• Manage conference booth logistics, including shipping, setup, and teardown.
• Oversee relationships with internal teams, external vendors, and event organizers.
• Coordinate booth staff schedules, travel arrangements, and on-site logistics.
• Maintain and track event assets, promotional materials, and inventory.
• Collect, analyze, and report on event performance and attendee feedback.

Qualifications & Ideal Candidate Profile
• 6+ years of relevant work experience in business operations, event coordination, marketing operations, or related fields required.
• At least 3+ years’ experience in healthcare technology preferred.
• At least 3+ years’ experience managing external vendors or strategic partnerships preferred.
• Bachelor's degree preferred, ideally in a technical field, business, or marketing.
• Experience using Excel & Macros, CRM tools like Salesforce, PowerPoint, and other office productivity tools.
• Highly organized, detail-oriented, and results-driven.
• Strong problem-solving and multitasking skills, with the ability to adapt to changing priorities.
• Data-driven mindset with the ability to analyze and present key insights.
• Excellent communication skills, with the ability to simplify complex information.
• Self-motivated and proactive, able to work independently while collaborating effectively with a team.
• Thrives in a fast-paced, dynamic environment.
• Experience in process improvement and operational efficiency is a plus.
• Willingness to travel as needed.

Physical/Mental Demands and Working Conditions
• Ability to work onsite in Mountain View, California.
• This position will be performed in an office setting. The position will require the incumbent to sit and/or stand at a desk, communicate in person and by telephone, frequently operate standard office equipment, such as telephones and computers, and reach with hands and arms.
• Under very little direct supervision with a high level of responsibility to apply general policies and guidelines where decisions are seldom monitored and consequences of decisions adversely affect operating results and management decisions.
• Complete access to confidential company data where disclosure may jeopardize the company’s competitive position.