Business Administrator

NTN Bearing of America; Schaumburg (IL); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical plans

Dental plan

Vision plan

Life and disability insurance

401(k) plan with company contribution

Paid vacation and holidays

Tuition reimbursement

Job summary

NTN Bearing Corporation in Schaumburg, IL is seeking a Business Administrator who is bilingual in English and Japanese to support the Corporate Finance group. This role manages communications, filing, calendar scheduling, and travel arrangements while supporting invoicing and intercompany activities.

The position reports to the Vice President/CFO and requires an Associates' Degree in Business, strong organizational and writing skills, and 1–5 years of business or customer service experience.

Qualifications

• Associates' Degree in Business or related field.
• Bilingual English & Japanese.
• Strong communication and collaboration abilities.
• Good decision-making, organizational, and writing skills.
• 1-5 years of business or customer service experience.

Responsibilities

• Translate or prepare communications such as memos, emails, invoices, and reports.
• Create and maintain filing systems, electronic and physical.
• Prepare monthly and annual presentations for board and shareholders.
• Assist with bank transactions and cash recording.
• Support intercompany invoicing activities.
• Answer phones, greet visitors, and manage calendars.
• Arrange travel and immigration/work authorizations for expatriates.
• Coordinate travel for Japan headquarters visitors.
• Maintain office supplies.
• All other duties as assigned.

Skills

Bilingual English & Japanese

Communication

Collaboration

Decision making

Organizational skills

Writing

Customer service experience

Education

Associates' Degree in Business or related field

Job description

Location: Schaumburg, IL

Are you looking for a unique vehicle to a successful career? Are you seeking to utilize your talents to their maximum potential? NTN USA Corporation has employment opportunities that will assist qualified candidates to achieve their desired goals. NTN is one of the world's premier bearing manufacturers serving the automotive and industrial markets for the past 100 years. Proven stability, growing sales that have grossed in the billions, are a few of the factors that set NTN apart.NTN is currently seeking a Business Administrator (Bi-lingual English & Japanese)for our NTNUSAoffice.

The Business Administrator is responsible to handle routine and advanced duties for the Corporate Finance group. They organize files, create correspondence, prepare reports and documents, manage calendars to schedule appointments, sort mail, prepare invoices and offer general staff support. Serve as an initial point of contact, answering phones and greeting visitors. Make travel arrangements and generate itineraries. The person in this position directly reports to the Vice President/CFO, and also works for the President and the Treasurer.

Responsibilities Include:

• Translate or prepare communications such as memos, e-mails, invoices, reports and other correspondence
• Create and maintain filing systems, both electronic and physical
• Prepare monthly and annual presentations by summarizing financial & other database including BOD and shareholders meeting materials
• Assist processing bank related transactions and recording cash transactions to the daily cash register
• Support Intercompany invoicing activities
• Collate and distribute mail, answer phones, schedule appointments, maintain calendars and greet guests
• Organize work & support expatriates for immigration/work authorization related issues
• Support Japan headquarters visitors' and management's travel arrangement
• Assist in maintaining office supplies
• All other duties as assigned.

Qualifications:

• Associates' Degree in Business or related field.
• Bilingual (English & Japanese)
• Communication and Collaboration - ability to collaborate with other support personnel, management and clients on a regular basis.
• Decision-making - ability to make independent decisions on a daily basis, address the best way to handle tasks.
• Organizational skills - ability to stay organized and help keep others organized and determine which tasks are most important.
• Writing - must be proficient in spelling, punctuation, sentence structure and writing.
• 1-5 years' business/customer service experience.

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to job-related knowledge/skills, experience, business needs, geographical location, and internal equity. At NTN, it is not typical for an individual to be hired at or near the top end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. Pay ranges from $22.00 - $24.00 per hour.

NTN Bearing Corporation (NBCA) treats all employees and applicants according to their individual qualifications, abilities, and experiences and adheres to all local and national employment rules and regulations where we operate. NTN does not tolerate discrimination due to race, religion, color, national origin, sex, age, disability, veteran/military status, or any other legally protected trait.

Our commitment to our employees is to create a work environment which is free of any type of unlawful discrimination and where employees may realize their potential and contribute to the success of the company.

We offer a full range of comprehensive benefits, including choice of medical plans, dental, vision, life and disability insurance, a cash matching 401(k) Plan, separate company contribution to your 401(k)-retirement account, paid vacation, additional paid time off during the major holiday season, and eligibility for tuition reimbursement.