Business/Administrative Associate II (Executive Assistant to Dean and Director) - CUPPA

University of Illinois at Chicago; Chicago (IL); On-site; USD 85,000 - 98,000; Full time

Job summary

The University of Illinois at Chicago invites applications for the position of Business/Administrative Associate II. This role will provide crucial managerial and administrative support to the Dean and facilitate various business operations for the College of Urban Planning and Public Affairs. Ideal candidates should have a bachelor's degree and five years of relevant experience, with a strong background in strategic deployment and communication.

Benefits

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability & AD&D insurance

Paid leave (Vacation, Holiday, Sick)

Tuition waivers for employees and dependents

Qualifications

• Bachelor's degree in business administration, management, or related field required.
• Five years of business, financial, or managerial work experience required.
• Experience with strategic support for leadership objectives.

Responsibilities

• Provide high-level administrative assistance to the Dean.
• Manage the day-to-day operations of the Dean’s Office.
• Assist in strategic initiatives and business guidelines.

Skills

Strategic deployment

Communication

Management

Confidentiality

Education

Bachelor's degree in business administration

Master's degree (preferred)

Job description

Business/Administrative Associate II (Executive Assistant to Dean and Director) - CUPPA

Business/Administrative Associate II (Executive Assistant to Dean and Director) - CUPPA

Hiring Department: Urban Planning &Public Affairs

Location: Chicago, IL USA

Requisition ID: 1035799

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 4:30PM or 9AM - 5PM

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Salary Range (commensurate with experience): $85,000.00 - 98,000.00 / Annual Salary

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

This position will provide high level managerial, administrative, and operational strategic support to the Dean as well as support the various business operations for the College of Urban Planning and Public Affairs.

Duties & Responsibilities:

• Provide high-level administrative assistance to the Dean. Proactively maintain the Dean’s calendar. Serve as the primary contact for meeting requests and initiate standing meetings. Handle privileged and confidential Dean’s Office information and as manage the flow of communication in and out of the Dean’s Office. Ensure timely and effective communication with all university members (faculty, staff, and students) and non-members (alumni, donors, affiliates and guests). Aid in the facilitation of both internal and external collaborations that continually improve the college’s status and prospects.
• Manage day-to-day successful function of the Dean’s Office, including building access and security, front desk operations, equipment and facilities management, and the staff calendar. Supervise student employees.
• Assist the Dean with strategic initiatives and coordination of the implementation of relevant elements of the College’s strategic plan.
• Assist the Associate Dean in reviewing, assessing, updating, and maintaining College business guidelines and procedures related to operations and facilities management. Assist with purchasing and reimbursements.
• Serve as the primary liaison between the College and other key campus administrative units, including the Chancellor’s and Provost’s Offices, other Deans’ Offices, and the like.
• In collaboration with College UEOs, manage College space planning, office moves, and any renovation projects. Conduct the annual review of and plans for College space assignments.
• Work with vendors on new and recurring services.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

• Bachelor's degree in business administration, management, or a field related to the position.
• Five years of professional business, financial, and/or managerial work experience.
• Demonstrated experience with strategic deployment and supporting the execution of leadership goals and objectives under the direction of Senior Leadership.

Bachelor's degree in business administration, management, or a field related to the position.

Five years of professional business, financial, and/or managerial work experience.

Demonstrated experience with strategic deployment and supporting the execution of leadership goals and objectives under the direction of Senior Leadership.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the onlineapplication including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date.Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.