Business/Administrative Associate I

University of Illinois Chicago; Peoria (IL); On-site; USD 39,000 - 50,000; Full time

Job summary

University of Illinois College of Medicine Peoria is seeking a Business/Administrative Associate to manage advanced operations for the Department of Pediatrics. You will handle contracting, financial reporting, and data analysis under the Pediatrics Director of Administrative Operations.

You will contribute to budget planning, PSA performance metrics, and monthly financial reconciliations while collaborating across departments and committees to improve processes and ensure compliance.

Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• A Master’s Degree may substitute for one year of work experience.

Responsibilities

• Provides specialized analysis, input, review and reporting within Pediatrics contracts, primarily PSA.
• Updates PSA exhibits while investigating deviations from the budget.
• Assists in monthly/quarterly reconciliations and modifcations to the PSA.
• Recommends changes to the PSA and pediatrics financials.
• Collects data to organize and compute annual PSA Performance/Incentive plan.
• Acts as a technical and administrative resource at meetings and committees.
• Prepares monthly summary reports for all Sections including productivity reporting.
• Monitors pediatric funds balances and provides corrective recommendations.

Education

Bachelor's degree in business administration, management, or a field related to the position

Master’s Degree may substitute for one year of work experience

Job description

Hiring Department: Pediatrics

Location: Peoria, IL USA

Requisition ID: 1043054

FTE: 1

Work Schedule: M - F, 8 a.m. - 4:30 p.m.

Shift: Days

# of Positions: 1

Workplace Type: On-Site

Salary Range (commensurate with experience): $27.68 - $35.72

Please note that this position is not remote and is onsite in Peoria, IL.

About UICOMP

The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation’s largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands‑on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research‑based university setting.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Position Summary

This position manages advanced business responsibilities for the Department of Pediatrics, budget development and assists in strategic fiscal planning. The Business/Administrative Associate executes business operations including but not limited to contracting, generation and distribution of financial & productivity reports, data analysis and providing business insights serving as a resource. The position works under the general supervision of the Pediatrics Director of Administrative Operations.

Duties & Responsibilities

• Provides specialized analysis, input, review and reporting within the Department of Pediatrics with all contracts, but primarily in the area of the Physician Service Agreement.
• Updates PSA exhibits while investigating deviations from the budget.
• Assists in monthly/quarterly reconciliations. Manages approved modifications to the PSA.
• Recommends and implements changes to the PSA and pediatrics financials.
• Collects data to organize and compute annual PSA Performance/Incentive plan.
• Acts as a technical and administrative resource; represents a unit(s) at various meetings, conferences, and/or on committees.
• Perform other related duties and participate in special projects as assigned.
• Department Financials/Fiscal Operations.
• Prepares and analyzes monthly summary reports for all Sections including productivity reporting.
• Prepares and presents an anticipated annual budget, monitors all expenses and ensure appropriate account utilization. Partners with the Senior Research Specialist for post award financial analysis, purchasing for grants and post award monitoring.
• Monitors balances of all pediatric funds and identifies financial issues as well as provide corrective recommendations to management.
• Submits monthly variable compensation to payroll.
• Oversees all pediatric contracts including funds and no funds agreements.
• Submits all required information to generate new contracts/renewals.
• Oversees all pediatric contracts including funds and no funds agreements and purchase orders.
• Submits all required information to generate new contracts/renewals.
• Ensures contracts and all invoices are receiving payment.
• Ensures compliance with all contracts and coverage.
• Submit data for invoicing of all contracts.
• Submit/monitor invoices/purchase orders.
• Assists with planning of events. Collaborates with the Director of Administrative Operations & Fiscal affairs to answer departmental questions related to data, financials, and business operations and serve as a technical resource. Assists in the development of departmental operational procedures then shares, trains, and implement change.

Minimum Qualifications

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred Qualifications

Grant financial oversite experience preferred.

Healthcare Financial/productivity Reporting Experience Preferred.

Illinois Residency is required within 180 days of employment.

Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify.

The university provides accommodations to applicants and employees. Request an Accommodation.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.