Business Admin Backup - PT

McClatchy Company,The; Fort Mill (SC); On-site; USD 19,286 - 24,796; Part time

Benefits offered by this job

Retention and/or Referral Bonus after

Job summary

The McClatchy Media Company is seeking a part-time Business Administrator in Fort Mill, SC to support finance, HR, operations and reporting in a warehouse-distribution environment.

You will prepare payroll-related tasks, process POs, maintain records, run KPIs, and assist with onboarding while upholding confidentiality and company policies. This role requires attention to detail and strong organizational skills.

Qualifications

• 2+ years of administrative, accounting, or operations support experience; distribution/warehouse environment preferred.
• Experience with ERP/WMS systems and timekeeping/payroll applications strongly preferred.
• Proficient in Microsoft Office or Google Workspace (spreadsheets, documents, email, presentations).

Responsibilities

• Serve as the designated backup for the Business Administrator, assuming core responsibilities during vacations, leaves, and peak workload periods.
• Assist with timekeeping and payroll preparation, including verifying hours, shift differentials, and corrections in coordination with supervisors and HR.
• Support inventory and production reporting by entering, reviewing, and reconciling data from WMS/ERP systems and manual logs.
• Process and track purchase orders, vendor invoices, and expense reports; coordinate with Corporate AP/Finance on discrepancies and approvals.
• Maintain organized records for safety, compliance, training, and operational metrics (e.g., OSHA logs, attendance, production reports).
• Prepare and distribute daily, weekly, and monthly reports (KPIs, labor, volume, accuracy, overtime) for leadership review.
• Provide general office support, including filing (electronic and paper), document preparation, scheduling meetings, and handling mail.
• Assist with onboarding paperwork and administrative tasks for new hires and transfers in partnership with HR.
• Respond to internal and external inquiries professionally, routing questions to the appropriate leader when necessary.
• Identify and recommend process improvements to enhance accuracy, efficiency, and data integrity in administrative workflows.
• Ensure all work complies with company policies, internal controls, and confidentiality standards.

Skills

Attention to detail

Organizational skills

Analytical skills

Communication

Integrity

Learning new systems

Collaboration

Education

High school diploma or equivalent

Associate's degree preferred

Tools

ERP/WMS systems

Timekeeping/payroll applications

Microsoft Office / Google Workspace

Job description

Position: Business Administrator

Status: Part-Time, Non-Exempt

Location: Fort Mill, SC

Reports To: General Manager

Work Schedule: Monday - Friday, 7:00 am to 11:00 am, or a four hour workday

Compensation: $16

• Retention and/or Referral Bonus after 3 months. See Program Details for eligibility.

Employment contingent on background check and drug test.

Key Responsibilities

• Serve as the designated backup for the Business Administrator, assuming core responsibilities during vacations, leaves, and peak workload periods.
• Assist with timekeeping and payroll preparation, including verifying hours, shift differentials, and corrections in coordination with supervisors and HR.
• Support inventory and production reporting by entering, reviewing, and reconciling data from WMS/ERP systems and manual logs.
• Process and track purchase orders, vendor invoices, and expense reports; coordinate with Corporate AP/Finance on discrepancies and approvals.
• Maintain organized records for safety, compliance, training, and operational metrics (e.g., OSHA logs, attendance, production reports).
• Prepare and distribute daily, weekly, and monthly reports (KPIs, labor, volume, accuracy, overtime) for leadership review.
• Provide general office support, including filing (electronic and paper), document preparation, scheduling meetings, and handling mail.
• Assist with onboarding paperwork and administrative tasks for new hires and transfers in partnership with HR.
• Respond to internal and external inquiries professionally, routing questions to the appropriate leader when necessary.
• Identify and recommend process improvements to enhance accuracy, efficiency, and data integrity in administrative workflows.
• Ensure all work complies with company policies, internal controls, and confidentiality standards.

Qualifications

• High school diploma or equivalent required; associate's degree in business, accounting, or related field preferred.
• 2+ years of administrative, accounting, or operations support experience; distribution/warehouse environment preferred.
• Experience with ERP/WMS systems and timekeeping/payroll applications strongly preferred.
• Proficient in Microsoft Office or Google Workspace (spreadsheets, documents, email, presentations).

Skills & Competencies

• Strong attention to detail and high level of accuracy with numerical and written information.
• Solid organizational and time‑management skills; able to balance multiple priorities and deadlines.
• Strong analytical skills with the ability to interpret data and identify discrepancies.
• Clear and professional verbal and written communication.
• High level of integrity, discretion, and respect for confidential information.
• Ability to learn new systems, tools, and processes quickly.
• Collaborative mindset; able to work effectively with operations, HR, finance, and leadership teams.

Working Conditions

• Primary work environment is an office setting within a distribution center, with regular exposure to the warehouse floor.
• May require occasional walking on the warehouse floor, exposure to noise, forklifts, conveyors, and varying temperatures.
• Standard business hours with occasional extended hours during peak periods, month‑end, or when covering for the Business Administrator.

Physical Requirements

F – Frequently; O – Occasionally; N – Not at all.

Physical:

(F) Bend (F) Sit (F) Squat (F) Stand (N) Crawl

(F) Walk (N) Climb (F) Kneel (F) Push/Pull

(F) Handle Objects (manual dexterity) (O) Reach above shoulder level

(F) Use fine finger movements

Mental:

On the job the employee must be able: (F) Read/Comprehend (F) Write (O) Perform calculations (F) Communicate Orally (F) Reason and Analyze

Environmental:

(O) Is exposed to excessive noise (F) Is around moving machinery (O) Is exposed to marked changes in temperature and/or humidity

Is exposed to: (O) dust (O) fumes (O) gases (N) radiation (O) microwave (O) Drives motorized equipment (O) Works in confined quarters

MUST CARRY/LIFT LOADS OF:

(F) Light (up to 25lbs.) (F) Moderate (25-50 lbs.) (O) Heavy (over 50lbs.)

About the McClatchy Media Company

The McClatchy Media Company features a portfolio of vibrant and trusted news, lifestyle, and entertainment brands, and a robust retail distribution network. Our iconic local news brands, such as the Miami Herald, The Kansas City Star, and The Sacramento Bee, have collectively earned a total of 57 Pulitzer prizes and are complemented by popular lifestyle and entertainment brands such as Us Weekly and Woman's World. Together, our brands reach more than 100 million unique visitors a month. The McClatchy Retail Network, our distribution and logistics arm, offers delivery to more than 56,000 retail locations weekly.

McClatchy strives to be an employer of choice, and our benefits package is made with this goal in mind. With a focus on well‑being and daily life, our package options include healthcare coverage for employees and their families, financial protection from expected and unexpected expenses, multiple no‑cost wellness resources and even coverage for four‑legged friends.

Our overall benefits package also includes a 401(k) with employer match, competitive paid time off and holidays, and a variety of mental health benefits. For more information on McClatchy's benefit plan, please visit McClatchyLivewell.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.