Burnsville Subaru Front Desk Coordinator

Walser Automotive Group; Burnsville (MN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Career Growth & Advancement

Fertility & Adoption Assistance

Comprehensive Health Benefits

Life Insurance & 401(k) with Employer

Paid Clothing Program

Employee Discounts

Employee Resource Groups

Community Involvement

Employee Assistance Program (EAP)

Referral Program

Job summary

Walser Automotive Group in Burnsville, MN is seeking an Office Administrative Assistant to greet customers, handle calls, and keep data organized in our dealership environment. You will support the Sales and Service teams, manage filing, and ensure accurate data entry while upholding Walser’s core values and commitment to exceptional customer experiences.

Strong communication, attention to detail, and proficiency with Word, Excel, and Outlook are essential, as is the ability to multi-task in a

Qualifications

• Professional image and customer-facing skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication abilities.
• Proficiency with Word, Excel and Outlook.
• Good time management and ability to multitask in a fast-paced environment.

Responsibilities

• Greet and direct customers arriving at the dealership.
• Answer incoming calls.
• Scan customer information into system.
• Filing and data entry.
• Receipt of money.
• Page for available sales reps.
• Ensure a constant supply of deal jackets for the Sales Floor.
• Manage the Plate Log and weekly audits.
• Process print and email queues daily.
• Manage incoming appointments and track Show/No Show status.
• Support Funding & Titling team as needed.
• Uphold Walser’s Core Values.

Skills

Professional image

Attention to detail

Written and verbal communication

MS Word

MS Excel

MS Outlook

Time management

Multitasking

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Description

For more than 70 years, Walser Automotive Group has put people first: our customers, our employees, and our communities. As a family-owned, family-run company, we’ve grown to 29 dealerships representing 26 brands across Minnesota, Kansas, and Illinois.

We lead with innovation, technology, and a promise to deliver an exceptional experience every time.

• And your work here matters: a portion of every vehicle sold and serviced supports the Walser Foundation, investing in schools, nonprofits, and workforce programs in our communities.

At Walser, success starts with people. Join us to build a career where you can grow, belong, and make a real impact.

What You’ll Do:

• Greet and direct customers arriving at the dealership
• Answer incoming calls
• Scan customer information into system
• Filing and data entry
• Receipt of money
• Page for available sales reps
• Ensure a constant supply of deal jackets for the Sales Floor
• Manage the Plate Log (contacting customers upon plate arrival, distributing plates, and weekly audit)
• Daily processing of print and email queue in system
• Manage incoming appointments (prepping folders and ensuring appointments are properly marked as Show/No Show)
• All other duties, tasks and/or projects as assigned
• Other Miscellaneous Duties
• Support Funding & Titling team
• Follow-up with customers as needed / requested by teams Uphold Walser’s Core Values: Do The Right Thing, Lead By Example, Display Positive Energy, Be Open Minded

What You Bring:

• Ability to present a professional and polished image while establishing positive relationships with staff and guests
• Strong attention to detail
• Excellent written and verbal skills
• intermediate proficiency with Microsoft Word, Excel and Outlook
• Must have good time management and be detail oriented
• Must have intermediate proficiency in MS Office
• Must have ability to multi-task in a fast paced environment

What’s In It For You?

• Paid Time Off (PTO) – Take time to relax, spend with family, or enjoy personal time away
• Career Growth & Opportunity for Advancement We promote from within and provide clear career paths, mentorship, and opportunities to develop and grow your career.
• Fertility & Adoption Assistance: Receive up to $10,000 in financial assistance for fertility treatments and adoption expenses.
• Comprehensive Health Benefits: Enjoy medical, dental, and vision coverage, plus access to HSA and FSA plans to help manage healthcare costs. Access to Blue Cross Blue Shield medical coverage and access to additional wellness benefits.
• Life Insurance & 401(k) with Employer Match: Plan for your future with company-paid life insurance and a 401(k) program that includes an employer match.
• Paid Clothing Program: Twice a year, choose from a hand-curated collection of branded Walser apparel—on us.
• Employee Discounts: Enjoy exclusive employee discounts across products and services.
• Employee Resource Groups: Connect, learn, and grow with our inclusive Employee Resource Groups, including Women of Walser, Drive with Pride, Asian Hmong Alliance, and Veterans at Walser.
• Community Involvement Make an impact through volunteer opportunities with the Walser Foundation, supporting local causes and giving back to the communities we serve.
• Employee Assistance Program (EAP) – Support for personal and professional challenges
• Referral Program – Earn referral bonuses for referring talented candidates

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Walser Automotive Group is an EOE/Veterans/Disabled/LGBTQ+ employer.

Equal Opportunity Employer/Disability/Veterans