Building Services Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 55,000 - 57,000; Full time

Job summary

The University of Utah is seeking a Building Services Coordinator for the Marriott Library to manage daily building services, maintenance coordination, and inventory of furnishings and equipment.

You will coordinate with campus teams on repairs, oversee sanitation and space upkeep, supervise part-time staff, and provide project support for capital construction and large-scale library initiatives on campus in Salt Lake City.

Qualifications

• Requires Bachelor's degree in related field and 3–5 years of progressively responsible experience coordinating in a library, cultural heritage institution, or similar setting.
• Directly related experience with library services preferred.
• Preferred experience working with tools and power tools; ability to push loaded equipment and handle repairs independently.

Responsibilities

• Serves as the primary campus contact for work orders related to corrective maintenance and liaises with the District MEP team.
• Coordinates maintenance and preventive maintenance activities for ARC system in collaboration with Building Services leadership.
• Oversees annual pest management contract, scheduling services, renewals, and reporting.
• Monitors library surfaces for appearance and cleanliness; prioritizes repairs as needed.
• Supervises part-time staff and maintenance checklists.
• Manages the Library's Building Services E-Ticket system, moves, maintenance requests, and asset updates.
• Oversees sanitation program, inventory restocking of wipes and hand sanitizer.
• Manages furnishings and workspace assets, inventory control, installations, warranty repairs, and spare parts.
• Provides project management support for construction and large-scale building initiatives.
• Coordinates retirement/disposal of equipment with Surplus and maintains retirement records.

Skills

Communication

Problem solving

Attention to detail

Independent work

Education

Bachelor's degree

Tools

Power tools

Job description

Job Summary

The Building Services Coordinator is responsible for multiple functions in the division, ensuring effective day-to-day operations in the library in the areas of building services and emergency response. This position will also be responsible for coordinating with the campus on maintenance and repairs at the J. Willard Marriott Library, a building of more than 500,000 square feet. This position serves as the primary contact for the maintenance and inventory of library furnishings and equipment. It also coordinates repairs and maintenance activities that are outside the scope of University Facilities Management. Working collaboratively, the position will support the library through capital construction project management and large-project support when collections and study spaces are impacted. We are looking for a problem solver to help keep the building accessible and presentable.

We welcome applicants who are eager to learn, grow, and actively contribute to our team's success. If you thrive in a fast-paced environment and are committed to excellent service, we encourage you to apply.

This position is required to work on campus full-time. Telecommuting will only be authorized for occasional/exceptional circumstances.

We seek qualified applicants who bring perspectives and experiences that will enrich and strengthen our organization and enhance our commitment to access and belonging. We welcome applications from candidates of all backgrounds, including those who may not have followed a traditional educational or professional path.

This position is not eligible for work visa sponsorship.

Responsibilities

• Serves as the primary contact for campus work orders related to corrective maintenance and acts as the liaison to the District MEP team.
• Coordinates maintenance and preventive maintenance (PM) activities for the Automated Retrieval Center (ARC) system in collaboration with the Associate Director of Building Services.
• Coordinates the annual integrated pest management contract, including scheduling services, processing renewals, and maintaining required reports.
• Monitors library surfaces for appearance, cleanliness, and repairs as necessary.
• Supervises part-time staff and maintenance checklists.
• Manages the Library's Building Services E-Ticket system, including coordination of office moves, general maintenance requests, key issuance, phone transfers, and nameplate updates.
• Oversees the library's sanitation program, including inventory and restocking of wipe and hand sanitizer stations.
• Manages library furnishings and workspace assets, including inventory control, furniture installations, warranty repairs, spare parts management, and workstation modifications.
• Provides project management support for construction projects and large-scale building initiatives in coordination with the Associate Director of Building Services.
• Coordinates the transfer of retired equipment and university property from the Library to the University Surplus and Salvage Department (Surplus) per university procedures and keeps records of retirement forms as required.
• Escorts vendors and contractors to secure or restricted areas as required.
• Serves as the formal backup for the Shipping & Receiving Program.

Minimum Qualifications

Requires Bachelor's degree in related field and 3-5 years of progressively more responsible experience with coordinating experience in a library, cultural heritage institution, or similar setting, or equivalency (one year of education can be substituted for two years of related work experience). Directly related experience working with the types of technologies, collections, and resources used in the specified area of library service preferred.

Preferences

Preferred experience working with tools and power tools. Attention to details is preferred. Ability to push loaded flatbed and lift up to 50 pounds. This position must be able to work independently, demonstrated problem solving skill and learn new technology. Good communication on the phone, in-person and by e-mail.

Special Instructions

All applications received by August 13, 2026 will receive full consideration.

This is a local recruitment. Out of area candidates will be responsible for travel costs for final in-person interviews and for moving costs, if selected. The candidate will also need to be available to travel to Salt Lake City within 5-7 days of notice for final in-person interviews.

Required Documents To Upload

• Resume
• List of 3 Professional References

Optional Documents To Upload

• Cover Letter

Requisition Number: PRN45813B

Full Time or Part Time?: Full Time

Work Schedule Summary: Monday-Friday between 8am and 5pm; some evenings and weekends may be required.

Department: 00790 - Marriott Library - Operations

Location: Campus

Pay Rate Range: $55,000 - $57,000

Close Date: 09/18/2026

Open Until Filled