Building Secretary

Wayne County Schools Employment Network; Romulus (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Wayne County Schools Employment Network seeks a Building Secretary for a 10-month term to perform administrative tasks, manage calendars, and support school operations. The role requires strong proofreading, data entry, and familiarity with school systems.

Candidates should have high school diploma or equivalent, excellent communication skills, and the ability to multitask under pressure. Proficiency with Excel, Word, and Google tools is preferred; punctuality and reliability are essential.

Qualifications

• Must have a high school diploma or equivalent.
• Excellent people and communication skills are required.
• Ability to establish rapport with students and parents.
• Must work well with others and under supervision.
• Neat appearance with a pleasant personality is expected.
• Strong attention to detail and proofreading ability.

Responsibilities

• Provide administrative assistance for technology, maintenance and customer service.
• Direct and/or supplementary support to Directors; maintain calendars and prepare agendas.
• Create, monitor and verify purchase orders for departments.
• Attend meetings, workshops, and conferences to support professional growth.
• Maintain office files and answer telephone communications.
• Help coordinate inspections and maintain inventory lists.

Skills

High school diploma

People skills

Rapport with students

Teamwork

Attention to detail

Work under pressure

50 wpm typing

Pass secretarial tests

Education

High school diploma or equivalent

Tools

Excel

Word

Google Docs

Google Sheets

Email

Calendar

Pupil Accounting

MCIR

Intouch Parent Contact System

Job description

POSITION TITLE: Building Secretary – 10 Month

PAY SCHEDULE: Salary to commensurate with experience and Bargaining Agreement

EFFECTIVE: 26-27 School Year

Qualifications

• HighSchooldiplomaorequivalentisrequired.
• Mustpossessstrongpeopleandcommunication skills.
• Abilitytoestablishrapportwithstudentsand parents.
• Musthaveabilitytogetalongandworkwellwith others.
• Mustbeneatinappearancewithapleasantpersonality.
• Excellentwithdetailsandskilledin proofreading.
• Musthavecomputerskillstoinputandretrieveinformation.
• CompetencyinExcelandWord,preferred.
• CompetencywithGoogledocs,sheets,emailandcalendar,preferred.
• Mustbeabletomaintaincomprehensiverecordsand files.
• Musthavetheabilitytoworkunder pressure.
• Mustbeabletoworkwithlimited supervision.
• Mustbeverypunctualandbeagoodtimemanager.
• Musthaveexcellentattendance.
• Musthavetypingabilityat50w.p.m.(wordsper/minute).
• Mustbeabletopassother appropriate secretarial tests.
• Mustbecapableofoperatingvarioustypesofofficeequipmentandmachines.
• Related experience, in a school office setting, preferred.
• KnowledgeandexperiencewithPupilAccounting,preferred.
• KnowledgeandexperiencewithMCIR,preferred.
• Knowledgeandexperiencewithautomatedmessagingsystems,(i.e.,IntouchParentContact System), preferred.

Responsibilities

• Provideadministrativeassistanceandsupportfortheareasoftechnology,maintenanceandcustomerservice.
• Providedirectand/orsupplementalsupporttotheDirectors,i.e.maintaincalendar,schedule.meetings,prepare agendas and materials, etc.
• Create,monitor,andverifypurchaseordersforrespectivedepartments.
• Seektocontinueownprofessionalgrowthanddevelopmentthroughattendanceatrelevantmeetings,workshops, and conferences, and similar activities.
• Maintenanceofofficefiles.
• Responsiblefortelephonecommunications.
• Helpcoordinate/schedulerequiredinspectionsasitrelatestomaintenance.
• Helpmaintainvariousinventorylists.
• Monitorcompletionofworkordersforrespective departments.
• Providesupportforthirdpartycompanies.
• Helpprovideandcreateproceduraldocumentation.
• Minorupdatestodistrictwebsite.
• Performsotherdutiesasassigned.

This posting should not be construed to imply that these requirements are the exclusive standards of the position or that this is the exclusive list of job functions or expectations associated with this position. The requirements listed above are representative of the knowledge, skill and/or ability required for this position.

Physical Demands

Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

• Theemployeemustoccasionallystoop,bend,kneel,crouch,reachandtwistwhileperformingtheirjobduties.
• Theemployeemustbeabletoliftandmoveupto25poundsinsupplieswhichrequiresbending,stooping,lifting, and reaching.
• Theemployeemayhavetopushand/orpulllighttomoderateamountsofweight.
• Theemployeemustbeabletouseandoperateavarietyofofficeequipment requiringrepetitivehandmovement and fine coordination including the use of a computer keyboard.
• Theemployeemustusehandsandarmstomanipulateobjects.
• Theemployeewillhaveextensiveverbalcommunicationwithadministrators,staff,students, parents,&gueststo communicate, to receive, and exchange information.
• Theemployeemustusekeyboards,tools,andothercontrols.
• Theemployeemustsitandstandforprolongedperiodsoftime.
• Theemployeemusthavenormalvisionandhearingwithorwithoutaid.
• Theemployeemustbeabletomoveabouttheassignedworklocationduringtheday.

Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhileperforming the essential functions of this job:

• Workisperformedprimarilyinastandardofficeandschoolenvironmentwithextensivepubliccontactand frequent interruptions.
• Primaryfunctionsrequiresufficientphysicalabilityandmobilitytoworkinanofficesetting.
• Thenoiselevelintheworkenvironmentvariesfromsofttomoderatelyloud.
• Theemployeeisrequiredtointeractwithstudents,staff,parents/guardians,andwiththepublic.