Building Maintenance Manager

Kelvin Group Corp; Philadelphia (Philadelphia County); On-site; USD 90,000 - 130,000; Full time

Job summary

Kelvin Group Corp is seeking a Building Maintenance Manager to oversee daily upkeep, inspections, preventive maintenance, and contractor-led repairs at a large industrial refrigerated warehouse. This is a facility oversight role, not a hands-on technician job.

The manager will identify issues, engage qualified vendors, and report to warehouse leadership. Responsibilities include daily rounds, temperature reporting, contractor coordination, and maintaining logs for inspections and work performed.

Qualifications

• Five+ years in commercial or industrial building maintenance or facilities management.
• Experience managing multiple service contractors and preventive maintenance schedules.
• Ability to document, prioritize, and communicate effectively; proficient in email, Excel, and work-order records.

Responsibilities

• Oversee daily rounds, document facility conditions, deficiencies and follow-up actions.
• Prepare daily temperature reports and coordinate changes as directed by management.
• Coordinate contractor access, safety, permits, and minimize disruption to operations.
• Source, schedule, oversee subcontractors for inspections, repairs, and emergencies.
• Track inspections (fire, electrical, ammonia) and ensure compliance with procedures.
• Maintain inspection calendars, service histories, and contractor contact logs.

Skills

Facilities management

Contractor management

Budgeting

Documentation & reporting

Microsoft Excel

Communication

Work orders

After-hours availability

Tools

CMMS software

Job description

We are seeking an organized, dependable Building Maintenance Manager to oversee day‑to‑day upkeep, inspections, preventive maintenance, and contractor‑led repairs at a large industrial refrigerated warehouse. This is a facility oversight and service‑contractor coordination position—not a hands‑on industrial refrigeration mechanic role. The manager will proactively identify problems, engage qualified vendors, follow work through completion, and communicate with warehouse leadership.

Daily Facility Oversight & Communication

Conduct daily rounds of the building, interior, exterior, equipment areas, and grounds; document facility conditions, deficiencies, and follow‑up actions.

• Prepare and deliver a daily warehouse temperature report to the warehouse manager using approved monitoring information. Coordinate and document temperature‑setting changes only as directed by the warehouse manager and authorized personnel.
• Escalate significant issues and recommended corrective work to the designated owner representative; obtain required approval before authorizing nonemergency work outside approved scopes or budgets.
• Maintain an organized inspection calendar, service history, contractor contact list, open‑issue log, and corrective‑action tracker.

Contractor Coordination & Maintenance Management

• Source, contact, schedule, and oversee qualified subcontractors for recurring inspections, planned service, troubleshooting, corrective repairs, and emergency response.
• Obtain and review quotes, service reports, and invoices; confirm work completion, document deficiencies, and hold vendors accountable for safety, quality, and timely follow‑through.
• Coordinate contractor site access, work windows, permits and safety requirements with appropriate facility representatives, minimizing interruptions to cold storage operations.

Building Exterior & Site Maintenance

• Arrange weekly grass cutting during the April–November season and annual gutter cleaning.
• Schedule quarterly inspections of perimeter fencing and sliding gates.
• Coordinate snow removal and salting of driveways, parking areas, and Pattison Avenue sidewalks when needed.
• Coordinate stormwater inlet cleaning, stormwater basin maintenance, parking/traffic line striping, and exterior building lighting repairs or service.

Building Interior, Doors & Equipment

• Coordinate quarterly inspections of loading dock restraints, dock levelers, and dock doors; high‑speed roll‑up doors; air curtains; and wall‑mounted lighting.
• Arrange maintenance for insulated and steel personnel doors, plumbing, electrical and general building systems.
• Schedule air‑compressor service for automatic racking equipment, including one major and three minor services annually where applicable.
• Coordinate with designated operations/asset owners for issues involving forklifts, product racking, pallet wrappers, automated storage and retrieval (ASRS) equipment, and IT systems; these are not assumed to be direct maintenance responsibilities of this position.

Fire Protection, Electrical & Emergency Systems

• Schedule and track one annual and three quarterly fire‑suppression inspections, including pre‑action, dry, and wet systems, through qualified providers.
• Coordinate the annual fire pump test and follow‑up on any fire protection deficiencies.
• Coordinate quarterly electrical system inspection/cleaning and scheduled testing/inspection of the emergency‑lighting generator with qualified contractors.
• Coordinate service for controlled‑access systems through the responsible specialist or department.

Ammonia Refrigeration: Contractor Coordination Only

• Understand that the site operates an industrial ammonia refrigeration system and recognize the need for specialized safety practices and qualified service providers.
• Notify designated facility personnel and engage qualified ammonia refrigeration contractors for alarms, inspection needs, service, and repairs; document follow‑up and contractor findings.
• Follow established notification, evacuation, and emergency escalation procedures. The manager does not operate, troubleshoot internally, repair, or handle ammonia refrigeration equipment.
• This position does not own or administer OSHA PSM or EPA RMP programs; those responsibilities remain with designated personnel.

Be reachable for urgent facility maintenance calls on nights, weekends, and holidays; assess reported issues, dispatch the appropriate qualified contractor, notify management, and attend on‑site when needed. For ammonia‑related events, follow established emergency procedures rather than attempting hazardous interventions.

Requirements

• At least five years of commercial or industrial building maintenance, facilities management, or closely related experience.
• Demonstrated success managing multiple service contractors, preventive maintenance schedules, inspections, and repair follow‑through.
• Practical knowledge of building electrical, mechanical, plumbing, HVAC, doors, docks, fire protection, and general maintenance systems.
• Strong documentation, communication, prioritization, budgeting, and independent decision‑making skills; working proficiency with email, Excel, and work‑order records.
• Ability to meet the on‑site work schedule and after‑hours emergency availability expectations.

Preferred Experience

Experience in cold storage, refrigerated distribution, industrial warehouses, automated warehousing, CMMS software, and maintenance service agreements. Basic awareness of ammonia refrigeration safety is preferred; ammonia repair credentials and PSM program management experience are not required.

What Success Looks Like

Consistent daily oversight and temperature reporting; scheduled inspections and preventive maintenance completed on time; responsive contractors; properly documented and closed maintenance issues; effective cost control; and clear communication with facility and warehouse management.

Full‑time, on‑site, Monday through Friday. Emergency response: After‑hours phone availability and occasional on‑site attendance, including weekends and holidays.