Building Administrative Asst (211 Days)

Southeast Polk Community School District; Pleasant Hill (IA); On-site; USD 40,000 - 50,000; Full time

Job summary

A leading educational institution in Pleasant Hill is seeking an Administrative Assistant to manage the principal's office operations. The role requires effective communication skills, a strong aptitude for technology, and the ability to maintain confidentiality. The successful candidate will work independently, manage records, and support the school community effectively.

Qualifications

• Minimum of two years of experience in customer service or business related field preferred.
• Strong aptitude for computer software, database management and overall technology concepts.

Responsibilities

• Responsible for the overall operation of the principal’s office.
• Maintain accurate records and filing systems.
• Provide oversight of the employee absence system (AESOP).

Skills

Customer Service

Communication

Technology Aptitude

Education

High School Diploma

Advanced Degree

Tools

Infinite Campus

AESOP

Job description

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SOUTHEAST POLK COMMUNITY SCHOOL DISTRICT

Job Description

Title: Administrative Assistant (211 days)

Hours: 7:00am-3:30pm

Location: Jr. High School

Qualifications

• Minimum of High School Diploma or equivalent required, advanced degree preferred.
• Minimum of two years of experience in customer service or business related field preferred.
• Strong aptitude for computer software, database management and overall technology concepts.
• Ability to use and understand the district’s student information system (Infinite Campus), and the district’s employee absence reporting system (AESOP).
• Ability to relate successfully with students, staff, families, and the community; and adhere to confidentiality in all situations.
• Ability to maintain accurate records, filing systems, and organize varied tasks effectively while paying close attention to detail.
• Effective oral and written communication skills.
• Ability to work independently and to complete responsibilities as scheduled.
• Basic understanding of accounting principles.
• Valid CPR certificate.
  
  

Reports to: Building Principal

Job Goal

This position will be responsible for the overall operation of the principal’s office. The performance responsibilities as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the building assigned.

Performance Responsibilities

• Works well with others, maintaining positive and effective communication with all building administration, staff, students and the public.
• Demonstrates integrity and respects confidentiality.
• Arrives on time and works consistently until the end of his/her scheduled day.
• Works independently and demonstrates initiative and ability to work without close supervision.
• Demonstrates ability to grasp and adjust to new and changing situations.
• Ability to maintain all accounts receivable and accounts payable functions for the building.
• Provide oversight of the employee absence system (AESOP); work with staff to monitor and fill absences for all vacant positions.
• Deposit, receipt, and maintain miscellaneous accounts, including petty cash, fundraising accounts, and purchase card transactions.
• Answer phone, direct calls, take messages.
• Produce correspondence at principal’s direction.
• Able to perform duties of a nurse’s aide if necessary.
• Maintain school supply inventory; ordering supplies and securing repairs when needed.
• Ability to make decisions during principal’s absence from building.
• Assist in arranging conference schedules.
• Assist at bus times, arriving and departing.
• Provide an appropriate role model for the students.
• Maintain confidentiality on sensitive information.
• Other duties as assigned.
  
  

Physical Demands

• Must be able to work with interruptions during a work shift.
• May be required to stand occasionally throughout the day or during school events.
• Must be capable of working with a diverse student population with different capabilities, and physical and mental limitations.
  
  

Evaluation: Performance of this job will be evaluated in accordance with provisions of Southeast Polk CSD Board Policy.

Terms Of Employment

• 211 day position (Additional days upon Principal’s discretion)
• Hourly wage to be determined by District Administration.
  
  

Disclaimer

The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race, color, national origin, gender, disability, religion, creed, age (for employment), marital status (for programs), genetic information (for employment), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy please contact, Joseph M. Horton, Deputy Superintendent, Equal Opportunity Coordinator and Title IX Coordinator, Southeast Polk District Office, 8031 NE University Ave., Pleasant Hill, IA 50327, (515)-967-4294,[e-mail]. Inquiries or grievances may also be directed to the Iowa Civil Rights Commission, Des Moines, IA, 50319-0201, [phone]; or the U.S. Department of Education, Region VII Office of Civil Rights, 500 West Madison Street, Suite 1475, Chicago IL 60661.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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