Budget System Analyst - Budget Analyst 4 (In-Training) - Permanent - *11433-24

Messiah College; Olympia (WA); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Budget Systems Analyst to join their team in Olympia. This role offers an exciting opportunity to engage in leadership and data analysis, ensuring the agency's budget is managed effectively. You will play a pivotal role in maintaining computerized systems, analyzing fiscal data, and communicating budgetary policies. With the potential for hybrid work arrangements, this position not only supports professional growth through mentoring but also allows you to make a significant impact on the agency's financial health. If you are passionate about budgeting and eager to contribute to meaningful projects, this position is for you.

Benefits

Mentoring and Career Development

Flexible Work Schedule

Health Insurance

Retirement Plan

Paid Time Off

Professional Development Opportunities

Qualifications

• Bachelor’s degree in business, public administration, or related field required.
• Experience in budgeting, accounting, or finance is essential.

Responsibilities

• Lead agency budget processes and monitor operating budget status.
• Provide critical support in developing and maintaining the agency budget.

Skills

Budgeting

Data Analysis

Accounting Principles

Financial Software

Excel

Communication

Problem Solving

Education

Bachelor's Degree in Business or Related Field

Master's Degree in Business or Related Field

Tools

TALS

SPS

CAPS Financial

Excel

Word

Job description

Budget System Analyst - Budget Analyst 4 (In-Training) - Permanent - *11433-24

Title: Budget Systems Analyst
Classification: Budget Analyst 4 (In-Training)
Job Status: Full-Time/Permanent
WDFW Program: Financial Services Program – Budget Office
Duty Station: Olympia, Washington – Thurston County
* Although this is a hybrid opportunity, the successful incumbent must reside within the State of Washington and must be available to report to the duty station located in Olympia, Washington as needed. The selected candidate may be able to telework/work remotely up to 2 days per week at the discretion of the supervisor.
In-Training: We are recruiting to hire at the Budget Analyst 3 (BA3) or Budget Analyst 4 (BA4) level. We will train a new hire at the BA3 level up to the BA4 level.
Salary: Depending on which level you are hired at, your salary range will be as follows:
Budget Analyst 3 - $4,865.00 - $6,539.00 monthly
Budget Analyst 4 - $5,783.00 - $7,779.00 monthly

Responsibilities:
Embrace this leadership role to provide the framework for all agency budget processes, play a lead role in external budget discussions, and monitor the agency's operating budget status.

Provide critical support to the Budget Officer, Deputy Budget Officer, and Budget Managers in developing, monitoring, and maintaining the agency budget.

With your experience, you will ensure that funding is distributed appropriately, programs are fully allotted without exceeding operating budget authority, provide training to other budget analysts, and produce analysis to agency executives.

WHAT TO EXPECT:
Among the varied range of responsibilities held within this role, this position will:

System Management:

• Maintains complex computerized systems and executes functions, such as inputting and editing journal vouchers and uploading data to accounting information systems.
• Uploads program spending plans (allotments) and indirect allotments for contracts into The Allotment System (TALS).
• Uploads Salary Projection System (SPS) data into Contracts and Projects System (CAPS) Financial on a quarterly basis.

Data Analysis:

• Uses complex computerized systems to extract, summarize and evaluate fiscal data.
• Designs, develops, implements, and maintains budget spreadsheets to track information. Independently modifies reports for process improvements and incorporation of accepted feedback.
• Prepares quarterly financial reports composed of allotment and control total data from multiple data sources to identify potential allotment entry errors, oversights, or mistakes.

Control Total and Carry Forward Management:

• Develop, maintain, and distribute incremental budget through the Control Total process, which includes maintaining Control Numbers worksheet and back up documentation.
• Communicate Control Total changes to appropriate parties and update impacted worksheets and reports.
• Communicate directly with the Budget Officer and Office of Financial Management (OFM) to ensure that processes and products align with statewide tracking systems and request changes in the OFM systems as required.

Indirect Recovery Management:

• Indirect Reconciliation: review indirect Journal Vouchers (JV) from Accounts Receivable through Enterprise Reporting and update indirect reconciliation chart.
• Proportional Administrative Funding (PAF): Prepare and submit PAF memorandum request every month.
• Track and verify over collection of recovery credits as decisions are made to indirect credit distribution (through the Control Total process).

Communication:

• Assists, advises and trains WDFW personnel regarding budgetary policies and procedures.
• Engage with OFM and other entities with the Budget Officer as required to communicate implementation of legislation and institutional policies and procedures.

Quality and Performance:

• Provides independent review of funds and associated allotments to ensure compliance with the state and agency regulations and policy.

Working Conditions:
Schedule: Typically, 40 hours per week, however, may be required to occasionally work more than 40 hours per week to meet deadlines during peak periods, particularly during budget development.
Travel requirements: Occasionally travel to work sites or training and may be required to stay overnight.

QUALIFICATIONS:
Required Qualifications:
This Budget Analyst 4 In-Training series provides mentoring and career development opportunities for candidates with limited related experience.
Candidates will be hired as a Budget Analyst 3 or 4, dependent on qualifications.
Upon satisfactory completion of the 12-month in-training plan, the selected candidate will automatically be promoted to a Budget Analyst 4.

Required Qualifications for the Budget Analyst 3:
Bachelor’s Degree in business, public administration, accounting, economics, statistics, or relevant field; and three (3) years of professional experience in accounting, budget, finance, or public administration.

Or

Current or recent experience as a Budget Analyst 2.

Or

Equivalent education/experience.

Please note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis. A master’s degree in a related field may replace two years of experience.

Required Qualifications for the Budget Analyst 4:
Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field, and four (4) years of state budget experience, including one complete biennial cycle, with increasing levels of responsibility.

Or

Current or recent experience as a Budget Analyst 3.

Or

Equivalent education/experience.

Please note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis.

Preferred Qualifications:
In addition to the required qualifications, our ideal applicant will possess some or all the following:

• A master’s degree involving major study in business, public administration, accounting, economics, statistics, or similar field.
• Advanced knowledge of budgeting and accounting practices based on education and practical experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP), the Office of Financial Management (OFM) regulations, and relevant federal regulations.
• Knowledge of state financial systems including AFRS, BASS, TALS, SPS, BOS, CBS, Enterprise Reporting (Fastrack), and Web Intelligence (AdHoc).
• Advanced knowledge of Excel and Word and proven ability to use other financial software programs.
• Advanced skill in creating spreadsheets, importing data from other sources, and creating tables and graphs from spreadsheet data.
• Skill in performing complex numerical calculations.
• Ability to practice collaborative problem solving, maintain open communication among staff, and allowing flexibility for creative and innovative input from others.
• Ability to communicate complex budget issues orally and in writing to a variety of audiences and provide training and guidance on these issues.

Your application should include the following:

• A completed online application.
• An up-to-date resume (chronological preferred) showcasing how your qualifications align with the job requirements.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

SUPPLEMENTAL INFORMATION:
In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.
Important Note: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.
Union - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.
Veteran and Military Spouse Preference Notice: Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer:
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.