Budget & Student Accounts Coordinator

Regis Jesuit High School; Aurora (CO); On-site; USD 32,000 - 45,000; Part time

Benefits offered by this job

Full benefits

Job summary

Regis Jesuit High School is seeking a part-time Budget and Student Accounts Coordinator for the Business Office. This role handles tuition charges, payment plans, and incidental charges, while assisting with annual budget data entry and monthly reporting.

The position reports to the Controller, collaborates with the CFO, and offers a full benefits package. Starting wage is $28/hour, commensurate with experience, with eligibility for full benefits.

Qualifications

• Strong analytical and problem-solving skills with the ability to interpret financial data and identify trends.
• Demonstrated ability to work proactively, anticipate needs and resolve issues before they become significant problems.
• Ability to organize projects, prioritize competing responsibilities, and work independently with minimal direction.
• General knowledge of accounting.
• Proficiency in Microsoft Excel.
• Confident in collaborating closely with parents to resolve student billing account issues.
• Spanish speaking preferred.

Responsibilities

• Budget: Record and maintain detailed notes from departmental budget meetings.
• Budget: Enter budget updates into Blackbaud in a timely manner.
• Budget: Send monthly budget reports to all departments.
• Budget: Train Budget Monitors on the budgeting process and how to interpret budget reports.
• Budget: Analyze budget variances and trends, identifying areas requiring follow-up.
• Budget: Proactively identify opportunities to improve budgeting, reporting, and financial processes for greater efficiency and accuracy.
• Student Billing: Respond to parent inquiries regarding tuition and incidental charges with assistance from Controller as needed.
• Student Billing: Document all communications in the student billing record.
• Student Billing: Ensure that enrollment/re-enrollment contract verbiage remains up to date on an annual basis.
• Student Billing: Finalize student billing accounts in accordance with 1, 2 and 10-pay tuition agreements.
• Student Billing: Enter finalized financial aid awards into student billing accounts.
• Student Billing: Charge student billing accounts monthly for miscellaneous incidental charges.
• Student Billing: Monitor delinquent student billing accounts and supports collection efforts to ensure timely resolution of outstanding balances.
• Student Billing: Monitor tuition receivable trends and proactively communicate potential collection concerns, payment issues, or account risks to the Controller.
• Student Billing: Reconcile the Billing Management student account balances with the general ledger; makes corrections, as necessary.
• Student Billing: Manage the deposit and entry of tuition payments received in the Business Office.
• Other: Assist with other miscellaneous tasks, as necessary.

Skills

Analytical thinking

Problem solving

Excel proficiency

Project organization

Independent work

Accounting knowledge

Spanish language

Tools

Microsoft Excel

Job description

Regis Jesuit High School is seeking a Budget and Student Accounts Coordinator for the Business Office. This position is responsible for processing tuition charges, establishing and monitoring payment plans, and managing tuition and incidental student charges. The position also assists with annual budget data entry and monthly budget reporting.

This is a part-time position, 35 hours per week (7 hours per day), with eligibility for full benefits. The position collaborates closely with the CFO in the development and management of the annual budget and reports to the Controller. The starting salary is $28/hour, commensurate with experience. A full benefits package is available.

Essential Job Functions

Budget

• Record and maintain detailed notes from departmental budget meetings.
• Enter budget updates into Blackbaud in a timely manner.
• Send monthly budget reports to all departments.
• Train Budget Monitors on the budgeting process and how to interpret budget reports
• Analyze budget variances and trends, identifying areas requiring follow-up
• Proactively identify opportunities to improve budgeting, reporting, and financial processes for greater efficiency and accuracy

Student Billing

• Respond to parent inquiries regarding tuition and incidental charges with assistance from Controller as needed
• Document all communications in the student billing record
• Ensure that enrollment/re-enrollment contract verbiage remains up to date on an annual basis
• Finalize student billing accounts in accordance with 1, 2 and 10-pay tuition agreements
• Enter finalized financial aid awards into student billing accounts
• Charge student billing accounts monthly for miscellaneous incidental charges
• Monitor delinquent student billing accounts and supports collection efforts to ensure timely resolution of outstanding balances
• Monitor tuition receivable trends and proactively communicate potential collection concerns, payment issues, or account risks to the Controller
• Reconcile the Billing Management student account balances with the general ledger; makes corrections, as necessary
• Manage the deposit and entry of tuition payments received in the Business Office

Other

• Assist with other miscellaneous tasks, as necessary.

Requirements (Education, Experience, Required/Preferred Skills)

• Strong analytical and problem-solving skills with the ability to interpret financial data and identify trends
• Demonstrated ability to work proactively, anticipate needs and resolve issues before they become significant problems
• Ability to organize projects, prioritize competing responsibilities, and work independently with minimal direction
• General knowledge of accounting
• Proficiency in Microsoft Excel
• Confident in collaborating closely with parents to resolve student billing account issues
• Spanish speaking preferred.