Budget Specialist

City of Irving; Irving (TX); On-site; USD 72,925,000 - 102,810,000; Full time

Job summary

City of Irving is seeking a detail-oriented professional to support the Information Technology Department with budget, procurement, and administrative duties. You will prepare bid specs, assist with budget administration, and manage invoices and payments.

Responsibilities also include analyzing expenditures, maintaining budget databases, supporting the CTO, payroll processing, and preparing Council agenda items. The role requires an associate degree and two years of related experience.

Qualifications

• Associate degree or equivalent with at least two years of related experience.
• Advanced computer proficiency, including databases and spreadsheets (MS Excel preferred) and strong financial analysis skills.
• Experience with budget preparation and administration is required.

Responsibilities

• Prepare bid specifications and proposals.
• Assist with budget preparation and administration.
• Prepare trending and cost analyses of expenditures.
• Process and reconcile payments, disbursements and invoices.
• Handle procurement and contract management activities.
• Answer inquiries from staff, vendors and city departments.
• Maintain budget files and databases.
• Provide light admin support to the CTO.
• Prepare personnel paperwork, reports, presentations, and Council agenda items.
• Process payroll and open records requests.
• Answer the telephone and perform general clerical tasks.

Skills

Financial analysis

Budgeting

Education

Associate degree or equivalent

Tools

MS Excel

Job description

Job Posting

Duties include preparing bid specifications and proposals; assisting with budget preparation and administration; preparing trending and cost analyses of expenditures; processing and reconciling payments, disbursements and invoices; handling the department’s procurement and contract management activities; answering inquiries from staff, vendors and other city departments; and maintaining all related budget files and databases. Duties also include providing light administrative assistance to the Chief Technology Officer, preparing personnel paperwork, reports, presentations, correspondence and Council agenda items; processing payroll and open records requests; answering the telephone; and performing other general clerical tasks. Duties will require ability to adhere to strict deadlines working in a fast-paced, multi-task environment. An Associate degree or equivalent and two years of directly related experience required. Must have advanced computer proficiency, including knowledge of database and spreadsheet applications (preferably MS Excel) and strong financial analytical skills.

PAY GRADE GG17 / FULL PAY RANGE $25.45 - $35.88 PER HOUR

Full Job Description

The full job description for this position and all other City of Irving job classifications are available online.

Culture

The Information Technology Department is responsible for the administration and maintenance of all the City of Irving’s technology, including servers, computer hardware, mobile devices and phone systems. We use tried and tested technologies to exceed the service expectations of our customers (citizens, businesses and visitors) and improve the efficiency and transparency of our operations.

The City of Irving strives to be the most inclusive, welcoming, respectful and understanding municipal organization in North Texas. Irving is home to one of the most diverse ZIP codes in the nation, with many religions, races, nationalities and beliefs represented. The city acknowledges that its employees’ diversity make them uniquely qualified to serve. This is achieved by building and nurturing an employment base that better reflects the races, cultures, faiths, gender identities, generations and philosophies of the community. The goal is to create programming and engagement opportunities, implement best and emerging practices, and foster an environment of understanding and respect. This allows for equitable access to programs and services, removal of barriers for engagement, and a culture of safety, trust and belonging.

For City of Irving full-time employees only, competitive health benefits and participation in TMRS are offered. More information can be found online at https://irvingtx.gov/index.php?section=hr-employment-benefits.

01

MUNIS Experience A - Do you have prior experience working with Tyler MUNIS Enterprise Resource Planning software?

• Yes
• No

02

MUNIS Experience B - If yes, please provide brief details.

03

Municipal Experience A - Do you have previous experience working for a municipal or other governmental entity?

• Yes, municipal
• Yes, other governmental
• No

04

Municipal Experience B - Is yes, please tell us how many years of experience with which employer(s) and in what role(s).

• Yes, municipal
• Yes, other governmental
• No
• Required Question