Budget & Procurement Technician

United States Courts; Salt Lake City (UT); On-site; USD 49,000 - 88,000; Full time

Job summary

Utah Probation and Pretrial Services in Salt Lake City seeks a Budget & Procurement Technician to support budget, procurement, and treatment contracting activities. The role is located in the Salt Lake City office with a Monday–Friday days schedule.

More than one position may be filled from this vacancy. Representative duties include assisting with travel vouchers, procurement processes, and treatment invoices, along with maintaining records and ensuring compliance with internal controls.

Qualifications

• High school diploma or GED required.
• Two years of general experience required.
• Cl 25 requires one year of specialized experience; CL 26 requires two years of specialized experience.

Responsibilities

• Assist Budget Manager with budget duties including reviewing travel authorizations and vouchers.
• Manage GSA Vehicles, car monitors, and supplies; enter vouchers and documents into JIFMS.
• Develop yearly spending plan and serve as back-up for budget duties.
• Assist Procurement Specialist with procurements, market surveys, and recording transactions.

Skills

Organizational skills

Verbal communication

Written communication

Computer skills

Education

High school diploma or GED

Tools

Microsoft Office

Adobe

Job description

Job Details for Budget & Procurement Technician

Court Name/Organization Utah Probation and Pretrial Services

Overview of the Position The Office of Probation and Pretrial Services is accepting applications for the position of Budget and Procurement Technician. The position is a Court Personnel System classification level 25/26. This position will be located in the Salt Lake City office, with a work schedule Monday through Friday days. More than one position may be filled from this vacancy announcement.

Representative Duties and Responsibilities

Assist the Budget Manager in budget duties to include, but is not limited to:

• Reviewing and approving travel authorizations and travel vouchers in electronic travel system


• Managing GSA Vehicles, car monitors, and maintaining supplies


• Entering travel vouchers and receiving documents into JIFMS


• Updating Internal Controls Manual and CUBOP


• Developing yearly spending plan


• Serving as back-up for all other budget duties as assigned


• Performing all other duties as assigned

Assist the Procurement Specialist in procurement and treatment responsibilities to include, but is not limited to:

• Working closely with Requesters to ensure accurate procurements


• Conducting market surveys


• Coordinating consumable orders


• Recording procurement transactions in procurement files


• Checking on delivery or acceptance and payment on vouchers


• Monitoring quality specified


• Overseeing express mail management, i.e., tracking, supply inventory, and reviewing invoices


• Managing shredding


• Managing parking and transit passes


• Serving as back‑up for all other procurement duties as assigned


• Performing all other duties as assigned

Assist the Treatment Contracting Officer in treatment responsibilities to include, but is not limited to:

• Participating on treatment team for solicitations, monthly meetings, etc.


• Taking minutes at monthly treatment meetings


• Reviewing, running PACTS validation and preparing monthly treatment invoices for payment


• Monitoring urinalysis supplies for office and treatment vendors


• Entering purchase order information into PACTS and running validations for Second Chance and treatment supply purchases


• Managing daily urinalysis logs from vendors


• Processing Form 45s for treatment services


• Uploading treatment invoices and reports into PACTS


• Preparing treatment vendor invoice templates


• Making and maintaining treatment contract files


• Training and providing technical assistance to providers


• Creating and maintaining a spreadsheet of monthly treatment expenditures


• Assisting with the planning execution and management of the treatment budget


• Assisting the DATS with training officers


• Performing all other duties as assigned

Qualifications

To qualify, candidates must be current employees of the federal Judiciary and have a high school diploma or GED, with two years of general experience, and

• CL 25 - One year of specialized experience equivalent to work at CL 24


• CL 26 - Two years of specialized experience with one year equivalent to work at CL 25

Candidate must possess excellent organizational and written/verbal communication skills, and attention to detail. The successful incumbent must also be proficient in Microsoft applications (Microsoft Office, Adobe, etc.) and have strong analytical and qualitative reasoning skills. Candidate must be highly motivated and have above average computer skills/knowledge.

General experience is defined as progressively responsible clerical, office and other work that indicates possession of the knowledge and skill needed to perform the duties of this position. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and reoccurring application of procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry and/or report generation. Educational substitutions include related education above high school level substituted for general experience equal to one-year general experience. Education may not be substituted for specialized experience.

Employee Benefits

The salary for this position is at CL 25 ($49,361 - $80,265) or CL 26 ($54,372 - $88,366) depending on length and relevance of experience. This position can be increased to a CL 26 without further competition.

Conditions of Employment

All application information is subject to verification. Applicants must be current employees of the Judiciary. Appointment to this position is contingent upon a background investigation including an FBI fingerprint check. The Budget and Procurement Technician is an excepted service position, serves at the pleasure of the court, and is an 'at will' employee who can be terminated with or without cause. All judiciary employees are required to adhere to the Judicial Code of Conduct. Applicants must be United States citizens or be eligible to work in the United States, under 8 U.S.C. § 1324b(a)(3)(B). This position will adhere to the local telework policy.

The federal Judiciary is an Equal Employment Opportunity employer.