Budget Analyst (RSCH ADM 2 CX)

University of California, Davis; Davis (CA); Hybrid; USD 51,000 - 70,000; Full time

Benefits offered by this job

High quality medical plans

Dental and vision coverage

Retirement plans

Paid Holidays

Job summary

University of California, Davis is seeking a Finance Analyst to provide intramural and extramural account planning and budgetary analysis for a defined group of faculty and staff. The role involves independent data gathering, applying University financial mechanisms, and advising Principal Investigators on proposals and program needs.

You will maintain grants and extramural records, reconcile ledgers, and prepare for year-end closings, while also developing recharge rates and handling

Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile data and reports.
• Experience managing and monitoring multiple accounts, including recognizing and responding to problems with cost recovery, invoices, accounts and payroll.
• Experience in budget preparation bases on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.
• Critical thinking and problem-solving skills to analyze complex data. Skill and knowledge to analyze the quantitative aspects of fiscal and budgetary issues.
• Knowledge of Generally Accepted Accounting Principles and cost allocation methods. Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.

Responsibilities

• Extramural Planning & Budgetary Analysis
• Accounts Management
• Policy Compliance
• Training/Other

Skills

Financial analysis

Budget management

Problem solving

GAAP knowledge

Communication

Organization

Regulatory compliance

Education

Bachelor's degree

Tools

DaFIS

DaFIS Decision Support

PPS Decision Support

Job description

Job Summary

Under general direction of the Finance Manager, this position works in an independent manner, and as part of a clustered accounting team, providing intramural and extramural account planning and budgetary analysis and management for a specific set of faculty and staff as a financial analyst, account manager and compliance officer. Independently gather and apply financial data and University financial management mechanisms to ensure comprehensive and accurate budget construction. Work with Principal Investigators to understand new proposals, analyze programmatic needs, and make recommendations. Maintain all grants and extramural records and documentation. Identify, research and resolve problems. Reconcile ledgers, monitor accounts and prepare for fiscal closing of accounts at year-end. Collect, analyze, and summarize financial information for special reports. Manage self-supporting funds, develop, analyze and revise recharge rates.

Job Summary

Under general direction of the Finance Manager, this position works in an independent manner, and as part of a clustered accounting team, providing intramural and extramural account planning and budgetary analysis and management for a specific set of faculty and staff as a financial analyst, account manager and compliance officer. Independently gather and apply financial data and University financial management mechanisms to ensure comprehensive and accurate budget construction. Work with Principal Investigators to understand new proposals, analyze programmatic needs, and make recommendations. Maintain all grants and extramural records and documentation. Identify, research and resolve problems. Reconcile ledgers, monitor accounts and prepare for fiscal closing of accounts at year-end. Collect, analyze, and summarize financial information for special reports. Manage self-supporting funds, develop, analyze and revise recharge rates.

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile data and reports.
• Experience managing and monitoring multiple accounts, including recognizing and responding to problems with cost recovery, invoices, accounts and payroll.
• Experience in budget preparation bases on narrative methodological research plans and designs, analysis, and forecasting with skill to control complex budgets.
• Critical thinking and problem-solving skills to analyze complex data. Skill and knowledge to analyze the quantitative aspects of fiscal and budgetary issues.
• Knowledge of Generally Accepted Accounting Principles and cost allocation methods. Analytical skills to independently and proficiently assume responsibility for coordination and completion of complex projects requiring interactions with many internal parties in a large organizational structure.
• Knowledge of federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds.

Preferred Qualifications

• Experience coordinating documents and projects with Business Contracts, Sponsored Programs, and Internal Audit to interpret regulations or guidelines and to recommend fiscally responsible and sound management practices.
• Experience with PPS Decision Support.
• Experience with DaFIS and DaFIS Decision Support.
• Communication skills to convey recommendations to PI's, managers, and staff to ensure compliance with policy. Organizational skills to work with changing priorities and demanding workload and to use judgment to make logical decisions.
• Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications. Interpersonal, verbal and written, communication skills to clearly and effectively interact with a diverse group of individuals; secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements and MOU's with other departments or external agencies. Knowledge of University accounting policies and procedures.

Key Responsibilities

• 50% - Extramural Planning & Budgetary Analysis
• 30% - Accounts Management
• 10% - Policy Compliance
• 10% - Training/Other

Department Overview

Food chain is a large administrative cluster providing administrative and technical support for teaching, research, and outreach to faculty, staff, and students in the departments of Animal Science; Nutrition, and 13 self-supporting animal facilities.

Department Specific Job Scope

Serve as one of the department compliance experts in University Policy & Procedures for all departmental business processes, including financial, personnel, and visa procedures as they relate to intramural, extramural, and general funding. Meet regularly and participate in short and long-range planning activities for programs and services as part of the Budget Analyst Team.

POSITION INFORMATION

• Salary or Pay Range: $36.83 - $50.56
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F 8a-5p
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

This position will have a Flex Work hybrid schedule; a mix of onsite and remote work.The hybrid schedule is subject to change based on operational need.This position is not eligible for a fully remote work schedule.Work with frequent interruptions.Work occasional overtime to meet deadlines or operation needs.Limited vacation during busy periods, such as fiscal closing and during grant/project deadlines.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks #CA-CB