Budget Analyst & Purchasing Coordinator

Saint Anselm College; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Saint Anselm College invites applications for a Budget Analyst/Purchasing Coordinator. The role supports budget planning and purchasing functions across campus, delivering data-driven insights and training as needed.

The ideal candidate is detail-oriented, organized, and collaborative, with higher education experience preferred and strong MS Excel skills. The position reports to the Director of Budget, Planning and Procurement and emphasizes service to faculty, staff and suppliers.

Qualifications

• Bachelor’s degree in business, accounting or related field.
• Three to five years of relevant experience; higher education preferred.
• Proficiency in MS Office (Excel) and Workday or similar financial systems.
• Strong analytical and problem-solving abilities; effective communicator.
• Experience with fund accounting and budgeting in educational settings preferred.

Responsibilities

• Assist with annual operating and capital budget preparation and data gathering.
• Maintain the budget and prepare ad-hoc reports and amendments.
• Provide analysis and guidance to department managers on budget matters.
• Process budget amendments and monitor department expenses.
• Support purchasing functions including requisitions, POs and expense reports.
• Assist with corporate card program administration and process tickets.

Skills

Analytical skills

Communication

Attention to detail

Education

Bachelor's degree

Business/Accounting related field preferred

Tools

Workday

MS Excel

Job description

Saint Anselm College, a Catholic liberal arts college in the Benedictine tradition, invites applications for the position of Budget Analyst/Purchasing Coordinator.

Reporting to the Director of Budget, Planning and Procurement, this position will support the functional areas of the Budget and Purchasing Offices. The ideal candidate is detailed-oriented, highly organized, and collaborative professional comfortable working in a higher education environment. The Budget Analyst/Purchasing Coordinator plays a key role in the budget planning process as well as provides on-going budget maintenance and support services. The role also supports key purchasing functions including processing requisitions, purchase orders, expense reporting, and receipt for goods/services through the use of Workday while providing excellent customer service to faculty, staff and suppliers.

Essential Duties and Responsibilities:

• Assist with the preparation of and gathering of data for annual operating and capital budgets
• maintaining the annual budget and ad-hoc reporting
• Provide on-going analysis, advice, and counsel to department managers regarding budget matters
• Prepares and processes budget amendments within the financial system
• Monitor and provide analysis on department expenses as required
• Delivers comprehensive budget training and technical support to staff and faculty across campus
• Assist with purchasing functions such as reviewing/approving purchase requisitions and expense reports, confirming receipt of materials/services
• Supporting the corporate card program
• Research questions, resolve problems and provide follow-up on issues as needed and verify transactions prior to purchase requisition approval and purchase order issuance to ensure compliance with internal and external regulations
• Respond to daily inquiries from campus constituents regarding proper purchase method and system processes
• Provide training and written documentation to explain budget and purchasing policies and procedures to campus constituents
• Monitor, resolve and respond to budget and purchasing support tickets
• Perform related duties as assigned

Qualifications:

• Bachelor’s degree
• Major in Business Administration, Accounting or related field preferred
• Three to five years of related business experience with higher education experience being preferred
• Proficiency in MS Office Suite particularly Excel as well as experience in the utilization of automated financial systems such as Workday
• Broad base technical knowledge related to accounting principles, practices and procedures
• Experience with fund accounting and budgeting in educational or similar institutions is preferred
• Strong analytical and problem-solving skills
• Ability to effectively communicate with internal and external constituents

Successful candidates will be able to assist the college to further its strategic goals for institution-wide diversity and inclusiveness.

Welcome to the Saint Anselm College employment page. We appreciate your interest in joining the College and hope you find this information useful. From day one, our employees are "Anselmian." Our community values compassion, respect, integrity, and kindness for all. Guided by our Catholic and Benedictine identity, we are committed to sustaining an intentionally inclusive environment that benefits every individual.