Budget Analyst COMMUNITY COLLEGE PROGRAM ASSISTANT

Metro Chamber; Sacramento (CA); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

Telework Schedule Options

Tuition Reimbursement up to $1500

Transfer, Training and Advancement

Discounted Public Transit

Job summary

The California Community Colleges Chancellor's Office is seeking a Budget Analyst to support the development, implementation, and oversight of state operations and local assistance budgets. This role involves working with FI$Cal, complex budget workbooks, and a broad set of internal and external stakeholders.

Hybrid work arrangements are available, and candidates should be prepared to present budgets and analyses to diverse groups while adhering to state budgeting standards and timelines.

Qualifications

• Comprehensive understanding of state budget methodologies, processes and controls.
• Experience supporting budget development and administration in a large public sector.
• Ability to work with diverse internal and external stakeholders to ensure compliance.

Responsibilities

• Develop, implement, monitor, maintain, and manage budgets using FI$Cal and other state systems.
• Provide technical expertise and training on budget processes and tools to internal staff.
• Collaborate with program staff, fiscal offices, and external agencies to support budget advocacy and reporting.
• Perform special budget-related assignments and projects as needed to support organizational priorities.

Skills

Budget analysis

Public budgeting

Stakeholder engagement

Tools

FI$Cal

Job description

Budget Analyst COMMUNITY COLLEGE PROGRAM ASSISTANT

Under the general direction of the Director of the Budget Office within the College Finance and Facilities Planning Division, the Budget Analyst serves as a key member of the team responsible for the development, implementation, monitoring, maintenance, and management of the Chancellor’s Office State Operations and Local Assistance budgets. This work involves the use of complex budget workbooks and state budget and accounting systems, including FI$Cal, while collaborating with a wide range of internal and external stakeholders.

The Budget Analyst provides technical expertise and support for complex and sensitive Chancellor’s Office and California Community Colleges programs, including the annual budget development and administration process through grants, contracts, and apportionments. The incumbent works closely with program staff, the Accounting Office, Fiscal Services Unit, Human Resources, district fiscal agents, the Department of Finance, the State Controller’s Office, and other stakeholders to ensure effective budget planning, management, and compliance.

The incumbent is expected to possess a comprehensive understanding of budget methodologies, processes, and controls used throughout the Chancellor’s Office. Responsibilities include supporting the administration, oversight, and monitoring of divisional State Operations budgets, the Local Assistance Matrix, and the Set-Aside Review Workbook. The Budget Analyst also participates in the development and delivery of training and guidance to internal staff on budget processes, tools, and related work products.

In addition, the incumbent applies a high degree of knowledge, analytical skill, and independent judgment to support budget advocacy efforts, assist with the development of annual budget requests, and contribute to the ongoing administration and stewardship of Chancellor’s Office and systemwide budgets. The Budget Analyst performs a variety of other budget-related assignments and special projects as needed to support organizational priorities and objectives.

Interested Candidates may establish eligibility by taking the experience and education exam: 2PBCM.PDF (ca.gov)

Employees must reside in CA for a job appointment.

The amount of telework is at the discretion of the Department and based on the Chancellor’s Office’s evolving telework policy. The Chancellor’s Office supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to the headquarters office in Sacramento if an urgent need arises.

You will find additional information about the job in theDuty Statement.

Working Conditions

Hybrid work setting provided.

Required to make frequent public presentations, both in person and virtually.

Ability to use standard computer, computer software, and/or office machines for an extended period of time.

Communicate in a clear and concise manner to a diverse community of stakeholders.

Work in a climate-controlled, open office environment under artificial lighting.

Exposure to computer screens and other basic office equipment.

Ability to effectively work within the state of CA.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• COMMUNITY COLLEGE PROGRAM ASSISTANT

COMMUNITY COLLEGE PROGRAM ASSISTANT $7,138.00 - $8,934.00 A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Vision 2030 | California Community Colleges Chancellor's Office (cccco.edu)

The California Community Colleges is the largest system of higher education in the nation, with 2.2million students attending 116 colleges. Our colleges provide students with the knowledge and background necessary to compete in today’s economy. With a wide range of educational offerings, the colleges provide workforce training, basic courses in English and math, certificate and degree programs and preparation for transfer to four-year institutions.

The mission of the California Community Colleges Board of Governors and the Chancellor's Office is to empower the community colleges through leadership, advocacy and support.

The Chancellor’s Office values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. We share responsibility for creating an equitable, diverse and inclusive community and we see these values as connected to our mission and critical to ensure the well-being of our staff and the students we serve. View the CO Strategic Plan .

The Statement of Qualification (SOQ) is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ must be no more than a maximum of two pages typed, single-spaced, in 12 pt. Arial font. Indicate your name, the position number and "Statement of Qualifications" at the top of the page. The SOQ must be organized and numbered in the order of the desirable qualifications. Give specific examples, including your role and responsibilities, as well as outcomes.

1. Describe how your education and work experience make you qualified for this position. Include descriptions of your problem- solving ability and how your knowledge and experience would help you perform the tasks described in the duty statement.

2. Describe why you are interested in this position and how working with the California Community Colleges would align with your career development goals.

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Resumes andcover letters will not be considered a substitute for the required SOQ. Each response within the SOQ must include reference to the correlating number and/or question.

Please do NOT add any confidential information to your application or supporting documentation such as: Social Security number, Date of Birth, Disability information, LEAP status, examination scores, pictures, etc.

When submitting supporting documents, PDF file format is preferred.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

1. Knowledge and professional experience of the state budget process.

2. Strong analytical, research, and presentation skills.

3. Intermediate or Advanced Excel knowledge and abilities.

4. Professional work experience with (or ability to learn) community college local assistance and state operations budget procedures.

5. Ability to work independently and take initiative with minimal guidance or direction as well as collaboratively as a team member.

6. Multitask, meet deadlines, and adjust to changing priorities.

7. Communicate confidently and courteously in a clear and concise manner in a diverse community.

Benefit information can be found on theCalHR website and theCalPERS website.

Chancellor's Office team members are eligible for a number of benefits. Health benefits and leave programs are available for most team members.

• Telework Schedule Options
• Tuition Reimbursement up to $1500 for eligible employees
• Transfer, Training and Advancement Opportunities
• Discounted Public Transit
• Numerous Discounts for CA State employees through LifeMart

Please see the California Department of Human Resources benefits website: http://www.calhr.ca.gov/employees/Pages/salary-and-benefits.aspx for further information.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Recruitment Team
[phone]
[e-mail]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Chief, People & Culture Operations
[phone]
[e-mail]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

• When submitting documents, PDF format is preferred.
• Applications submitted without a Statement of Qualifications (SOQ) and a resume will be considered not interested in this position.
• Applications without a clearly identified SOQ or a SOQ that does not directly address the topics requested will be considered not interested in this position. Resumes and cover letters do not take the place of the SOQ.

When you are applying for a classification with an educational requirement that you are basing your eligibility on, you must provide a copy of your degree or transcripts as proof of meeting the education requirement from the classification specification (link on the right side of the screen under "Additional Documentation").

Example: if you are applying for the Community College Program Assistant classification and using your bachelor’s degree to meet Minimum Qualifications, you must attach a copy of your degree or transcript showing the degree you obtained. Applicants who fail to provide this information may be disqualified.

Note: Applicants may click List Eligibility when clicking Basis for Eligibility at the beginning of the application process.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Additional Info

Job Type : Full-Time

Experience Level : Not Applicable

Job Function : Development

Where should I apply? : https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=528219