Budget Analyst

WCG Clinical, Inc.; Austin (TX); Remote; USD 32,000 - 50,000; Full time

Job summary

WCG Clinical, Inc. is seeking a Budget Analyst to support the start-up process for site budgets in clinical trials. You will develop budgets, review pricing, and negotiate with trial sponsors to ensure accurate, compliant budgets.

The role demands attention to detail, strong Excel skills, and clear communication. Familiarity with billing guidelines and CPT/HCPCS codes is a plus. This is a full-time remote opportunity across the US.

Qualifications

• Bachelor’s degree in related field; significant experience may substitute.
• Proactive, results-driven and goal-oriented approach.
• Excellent attention to detail and highly organized.
• Ability to understand clinical terms and read protocols.
• Excellent written and verbal communication and interpersonal skills.
• Proficient with Excel.
• Familiarity with clinical trial start-up processes and billing guidelines is a plus.

Responsibilities

• Develop clinical trial budget builds and negotiate budgets.
• Read protocols and build activity grids for tests and procedures.
• Identify CPT/HCPCS codes using internal resources.
• Build budgets based on client pricing methodologies and standards.
• Negotiate budgets with sponsors/CROs via email and phone.
• Review work as part of internal quality checks.

Skills

Results-driven

Attention to detail

Excellent communication

Organized

Interpersonal skills

Education

Bachelor’s degree in related field

Tools

Excel

CPT/HCPCS codes

Job description

About WCG

WCG delivers transformational solutions that accelerate clinical research and advance human health. We serve the experts, innovators, and pathfinders on the frontlines of science and medicine—empowering them to develop breakthrough therapies while ensuring the risks of progress never outweigh the value of human life. Together, we stimulate growth, maximize efficiency, and shape the future of clinical trials.

Why WCG

At WCG, we invest in our people because you are the driving force behind our mission. When you grow, our impact grows. When you thrive, research accelerates. We empower you to build a meaningful career while advancing the work that improves lives.

What we offer:

Comprehensive health and financial protection – Medical, dental, vision, life and disability insurance, 401(k) with company match, and flexible spending accounts

Resources that support your whole life – Employee assistance programs and work/life balance tools

Investment in your growth – Referral bonuses, tuition reimbursement, on-the-job training, certification assistance, and continuing education support

Time to recharge – Paid holidays, vacation, and sick time

Pathways forward – Career development opportunities across One WCG

We practice transparency in everything we do, including compensation. The salary range for this position reflects our commitment to fair, competitive pay based on your qualifications, experience, skills, education, and location. Together, we’ll find the right fit for your expertise and our shared mission.

Job Summary

The Budget Analyst is responsible for completing clinical trial budget tasks with the primary goal of supporting the efficient and effective start-up process for our site clients.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Contribute to the development of clinical trial budget builds, and/or budget negotiations. Specific duties may vary depending on team assignment and business needs:
• Read and analyze clinical trial protocols and develop activity grid to identify required tests, procedures, and assessments.
• Use software and other internal resources to identify potential Current Procedural Terminology/Healthcare Common Procedure Coding System (CPT/HCPCS) codes for applicable items in the activity grid.
• Build comprehensive clinical trial budgets based on client’s pricing methodologies and internal standards.
• Negotiate clinical trial budgets on behalf of research institutions through email and phone communication with trial sponsor/CRO (Contract/Clinical Research Organization).
• Review work completed by others as part of the internal quality review process.
• Attendance and punctuality are essential functions of the position.
• Other duties as assigned by supervisor. These may, on occasion, be unrelated to the position described here.

EDUCATION REQUIREMENTS

Bachelor’s degree in related field. Significant work experience in the specific field may be considered in lieu of a relevant degree.

QUALIFICATIONS/EXPERIENCE

• Ability to work in a performance-driven environment: a proactive, results-driven and goal-oriented approach.
• Demonstrated ability to learn and apply technical and scientific product-related information in a consultative manner.
• Excellent attention to detail and highly organized.
• Ability to understand clinical terms and descriptors and strong investigative skills with ability to think "outside the box".
• Excellent communication (oral/written) and interpersonal skills.
• Proficient with Excel.
• Preferred but not required:
• Familiarity with the clinical trial start-up process
• Experience reading and interpreting clinical trial protocols
• Familiarity with research billing guidelines (e.g. Medicare National Coverage Determination or NCD 310.1) and/or general healthcare billing processes (coding, Medicare regulations, etc.).

TRAVEL REQUIREMENTS

0% – 5%

5% - 10%

10% - 20%

20% - 50%

>50%

Pay Range

USD $23.40 - USD $36.30 /Hr.

EEOC Statement

WCG is proud to be an equal opportunity employer – Qualified applicants will receive consideration for employment based on merit and without regard to race, color, national origin or ancestry, religion or creed, sex, sexual orientation, gender expression, gender identity, age, marital status, family or parental status, disability, genetic information, citizenship, veteran status, or any other legally recognized basis or status protected by federal, state, or local law. WCG complies with the Vietnam Era Veterans' Readjustment Act and Section 503 of the Rehabilitation Act. We promote a "One WCG" culture where all are welcome, respected, valued, and empowered to make a difference every day to advance clinical research.

Location

US-Remote