Branch Office Coordinator

Reading Truck; West Palm Beach (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Reading Truck is seeking a Branch Office Coordinator II in West Palm Beach, FL to support daily branch operations. You will help manage production scheduling, print work orders, and maintain ERP data to ensure accurate timelines and shipments.

The role requires strong Microsoft Office skills, familiarity with ERP systems, and meticulous data entry with attention to detail. You will collaborate with multiple departments on a daily basis in a professional office environment.

Qualifications

• 3–6 years of related job experience in manufacturing or office administration.
• Proficient in Microsoft Office; Excel and Word.
• Experience using ERP systems preferred.

Responsibilities

• Review incoming order packets and print job confirmations.
• Coordinate and maintain production schedule to meet on-time delivery.
• Update customers on unit status as requested.
• Print work orders for shop and adjust order status in ERP.
• Assist with vehicle receiving and ERP data entry.
• Support daily status with production leaders and maintain records.

Skills

Microsoft Word/Excel

Data entry

Communication

Multi-tasking

Organization

Education

High School diploma or GED

Associate Degree preferred

Tools

ERP system

Job description

Position Summary:

The Branch Office Coordinator II will support Reading Truck Equipment branch operations by assisting with various functions such as production scheduling, working with ERP computer systems, printing work orders, in addition to various administrative functions.

Position Responsibilities:

• Review incoming order packets received by sales and print out job confirmation after order is entered
• Coordinate and maintain the production schedule to achieve on time delivery
• Update Customers on status of units as requested
• Participate in production meetings
• Print work orders for the shop
• Adjust order status in ERP
• Assist with the receiving of vehicles and updating ERP with vehicle receipt dates and details
• Support site production leader with daily status
• Invoice all customer, inter-company and parts & service orders/shipments
• Complete vehicle certifications and coordinate delivery of completed units
• Manage qua rterly inventory counts
• Perform general office work and filing on daily basis to include: processing labor on orders; maintaining personnel files for hourly employees; update OSHA 300 log; assist with worker’s compensation reporting as needed; work with designated HR partner to answer employee questions about policies, benefits etc.
• Order office supplies for the site
• Maintain Petty Cash
• Manage phone/copier contracts
• Other duties as assigned

Financial Responsibility

• No cost center responsibility; no profit & loss responsibility

Position Qualifications & Requirements:

Education:

• High School diploma or GED;
• Associate Degree in a related field is Preferred

Experience:

• Three (3) to six (6) years of related job experience.
• Manufacturing industry or background experience preferred

Certification /License:

• None

Skills and Abilities:

• Proficient in Microsoft Office Programs, especially Word and Excel; prior experience working with ERP system is preferred
• Excellent data entry skills
• Effective oral and written communication; excellent interpersonal skills
• Ability to handle workload effectively; maintain close attention to detail and prioritize workload appropriately
• Ability to manage multiple tasks and changing priorities

• Excellent organizational skills

• The ability to collaborate with a multi-department team

Supervisory responsibilities:

• None

Work environment:

• Professional office environment
• Sedentary work with extended periods of computer use
• Occasional work on the Production floor
• Must be able to wear required Personal Protective equipment (PPE)

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