Branch Office Administrator

UBS; Chicago (IL); On-site; USD 90,000 - 115,000; Full time

Job summary

UBS is seeking a Branch Office Administrator in Chicago to provide administrative support to the market leadership team and manage human resources functions, including payroll and licensing. The ideal candidate will possess strong organizational and communication skills, and a degree in finance or business administration is preferred.

As part of a dynamic team, you’ll help drive strategic initiatives and ensure operational efficiency, making a significant contribution to the firm's success.

Qualifications

• Experience in administrative support and human resources functions.
• Proven ability to manage complex situations effectively.
• Strong organizational skills and attention to detail.

Responsibilities

• Support market leadership team administratively.
• Maintain human resources functions including payroll.
• Coordinate new hire processes and manage records.

Skills

Client service oriented

Detail oriented

Time management

Excellent communication

Proactivity

Education

Bachelor's degree in finance or business administration

Job description

Overview

Your role: Are you skilled at great organization and effective communication? Does financial data excite you?

We are looking for a Branch Office Administrator to:

• support the market leadership team administratively and all other branch management teams
• maintain all human resources functions, including payroll for support associates
• support all components of the new hire process and maintain records, approvals and orientation
• assist in the administrative aspects of licensing and registration for all registered employees
• Manage market accounts payable
• support and help drive strategic firm initiatives
• coordinate and plan market and branch office business meetings and various activities

Job Type

Full Time

Job Reference

338153BR

City

Chicago

Your team

You will be working as part of Wealth Management Americas. We help high net worth and ultra-high net worth individuals and families meet their financial goals through financial advisors who deliver products and services specifically designed for them. As a branch office administrator, you will play an important role as part of a highly collaborative leadership team based in the Midwest. You will be working with the market leadership team based in Chicago, IL.

Your expertise

• Client service oriented and a collaborator
• detail oriented with proven organizational skills
• manages time efficiently and can multi-task
• excellent communicator, with top-notch interpersonal skills
• initiative-taker who is comfortable managing complex and evolving situations
• independent, motivated, proactive, and focused to take action
• bachelor's or equivalent, focusing on finance and or business administration

About Us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.

We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.

Salary information

The indicative gross base salary range as a full-time equivalent role:

• United States - Illinois - Chicago min USD 90000 – max USD 115000/annum

The expected salary for this role will be determined by relevant factors which may include but are not limited to, role-required experience, qualifications, education, location and skill level. UBS offers a range of competitive benefits and for further information, please visit ubs.com/employee-benefits. We may, at our sole discretion, provide additional variable compensation or awards.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.

We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.