Branch Events & Operations Assistant

Baird Careers; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Baird Careers in Louisville, KY is seeking a Branch Events and Operations Assistant to plan and execute client-focused events and engagement activities while supporting front desk operations. You will greet guests, coordinate meetings, manage office logistics, and collaborate with branch leadership and Wealth Management teams to strengthen relationships and brand presence.

You will also handle administrative tasks, vendor coordination, and general office support, contributing to a polished,

Qualifications

• High school diploma or GED equivalent required; Bachelor's degree preferred, not required.
• Strong technology aptitude with the ability to learn new tools, including AI-enabled solutions.

Responsibilities

• Greet visitors and provide information or assistance, ensuring a welcoming experience.
• Answer and route incoming calls in a friendly, professional manner.
• Plan, coordinate and manage the life cycle of meetings and branch events; handle admin prep work.
• Provide branch admin support and other clerical tasks as requested.
• Maintain a welcoming, professional reception area and manage mail flow.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Professional appearance

Problem-solving

Team player

Attendance reliability

Independent work

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About the Role:

As the Branch Events and Operations Assistant, you’ll play a key role in strengthening client and associate relationships and elevating our brand presence through the planning and execution of marketing events and engagement activities. This role partners closely with branch leadership and Wealth Management teams to deliver seamless events that foster connection, drive brand awareness, and support business objectives. You’ll be the first point of contact for clients, business associates, vendors, and recruits—greeting guests with warmth and professionalism, and ensuring their needs are met proactively.

In addition, you’ll manage front desk operations, including administrative support, and office logistics. Your ability to multitask, communicate effectively, and maintain a polished and organized environment will be essential to your success.

The Impact You’ll Make:

• Greets all visitors, providing information, directions, or assistance as needed, striving to create memorable experiences for all guests. This includes, but is not limited to, clients, vendors, new hires, recruits, and internal and external business associates. Escorts guests, as needed

• Receives and routes incoming calls to the appropriate destination utilizing the switchboard console, always in a friendly, professional manner. Collect important information and seek to assist before taking a message or transferring a call

• Plans, coordinates, and arranges for the entire life cycle of meetings and branch events by handling administrative tasks and preparation work

• Provides support to the branch, including admin support, miscellaneous clerical functions, and other projects as requested

• Maintains a welcoming and professional workspace, ensuring the proper delivery of all items received at the reception desk and communicating guest arrival

• Sort, process and route incoming and outgoing mail

• Order office supplies and call in repair requests for copier, printers, and fax machines

• Issue outgoing checks for the branch

• Log Compliance files. File paperwork such as wires and branch manager daily reports

• Performs other duties as assigned

What You’ll Bring to Baird:

• Good organizational skills with the ability to prioritize, monitor, and complete multiple tasks, either independently or with a team

• High school diploma or GED equivalent required. Bachelor's degree preferred, not required

• Strong technology aptitude with the ability to adopt new tools, including AI-enabled solutions, preferred

• Event, front desk/receptionist, and hospitality experience preferred

• Excellent grammar, editing and proofing skills required; attention to detail a must

• Excellent telephone skills

• Ability to work independently with minimal supervision

• Ability to handle clients professionally and manage challenging situations

• Ability to maintain regular, predictable attendance

• Ability to problem-solve and prioritize tasks and projects

• Strong team player mentality, willing to pitch in and help other team members whenever possible. Ability to identify areas for improvement and offer valuable solutions

• Ability to maintain professional appearance and disposition at all times

• Proficient with Microsoft Outlook, Word and Excel required with willingness to learn other skills as tasks require

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