Branch Administrator

Barnhart Energy Company; Spokane (WA); Hybrid; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match up to 10%

Insurance: medical, dental, vision

Paid time off

Barnhart CARES community opportunities

Job summary

The Barnhart Energy Company is seeking a Branch Administrator to help run daily operations at the Spokane branch. You will provide administrative support to leadership, manage A/R and A/P, and maintain monthly safety materials and documentation.

This role also coordinates onboarding and supports project management tasks, including timesheets, invoicing, vendor coordination, permits, and travel logistics. We value highly organized, detail-oriented team players with strong communication skills and

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities.
• Detail-oriented and self-motivated.
• Ability to plan, prioritize, and execute daily tasks effectively.
• Team-oriented mindset with a proactive approach to problem-solving.
• Valid driver’s license required.

Responsibilities

• Provide administrative support to the branch team and leadership.
• Manage accounts receivable (A/R) and accounts payable (A/P) functions.
• Post and maintain monthly safety meeting materials and documentation.
• Process bi-weekly credit card transactions in a timely and accurate manner.
• Generate, maintain, and post job files.
• Coordinate new hire onboarding in partnership with the Human Resources team.
• Support project management activities, including reviewing timesheets, invoicing, coordinating with vendors, managing permits, arranging travel logistics.
• Perform additional duties as assigned by leadership.

Skills

Written and verbal communication

Highly organized

Detail oriented

Time management

Team oriented

Problem solving

Tools

Microsoft Office

Job description

About the Job:

The Branch Administrator is a vital part of the branch team, ensuring the seamless execution of administrative, financial, and project coordination activities. This role partners closely with leadership, project teams, and cross-functional departments to support daily operations, maintain organization, and help drive overall branch efficiency and success.

Key Responsibilities

• Provide administrative support to the branch team and leadership
• Manage accounts receivable (A/R) and accounts payable (A/P) functions
• Post and maintain monthly safety meeting materials and documentation
• Process bi-weekly credit card transactions in a timely and accurate manner
• Generate, maintain, and post job files
• Coordinate new hire onboarding in partnership with the Human Resources team
• Support project management activities, including:
  • Reviewing timesheets
  • Assisting with invoicing
  • Coordinating with vendors
  • Managing permits
  • Arranging travel logistics
• Perform additional duties as assigned by leadership

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• Highly organized with the ability to manage multiple priorities
• Detail-oriented and self-motivated
• Ability to plan, prioritize, and execute daily tasks effectively
• Team-oriented mindset with a proactive approach to problem-solving
• Valid driver’s license required

Benefits:

• 401(k) program with company match up to 10% of pay
• Family medical, dental and vision insurance available after 90 days
• Paid time off and other benefits
• Barnhart CARES family care and community service opportunities

Purpose –

Barnhart is built on a strong foundation of serving others. The fruit of our labor is used to grow the company, care for our employees, and serve those in our communities and around the world.

Minds Over Matter

Barnhart has built a nationwide reputation for solving problems. We specialize in the lifting, heavy-rigging, and heavy transport of major components used in American industry.

Network

Barnhart has built teams that form one of our industry’s strongest network of talent and resources with over 60 branch locations across the U.S. working together to serve our customers. This growing network offers our team members constant opportunity for career growth and professional development.

Culture

Barnhart has a strong team culture -- the “One TEAM.” We are looking for smart, hard-working people who strive for excellence in their work and appreciate collaboration. Join a team that values Safety, Servant Leadership, Quality Service, Innovation, Continuous Improvement, Fairness, and Profit with a Purpose.

EOE/AA Minority/Female/Disability/Veteran