Branch Admin (51015)

Juniper; Wimauma (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Juniper is seeking a Branch Administrator - Maintenance to support day-to-day operations at our Florida branch. The role partners with the Branch Manager to manage administrative tasks, billing, and record-keeping, ensuring service delivery aligns with corporate procedures.

The position involves coordinating recruiting, onboarding, and pre-employment steps, while supporting financial close and reporting. You will help manage work tickets, job costing, inventory, and procurement processes, and

Qualifications

• Experience supporting branch operations and administration.
• Month-end close activities and financial/operational reporting.
• Assist in creating and billing ancillary (non-contract) service opportunities.
• Accounts receivable support including collections follow-up and invoice inquiries.
• Maintain accurate property records and customer contact information.
• Submit PO requisitions and assist receiving per procurement procedures.

Responsibilities

• Coordinate recruiting, onboarding, and I-9 verification processes.
• Process month-end close activities and generate management reports.
• Support scheduling/monitoring of work tickets with accurate job costing and PO handling.
• Assist in building and billing ancillary service opportunities from creation to billing.
• Help with inventory tasks and entering counts into accounting tracking files.
• Prepare credit memos in line with approval thresholds and backup documentation.
• Support AR activities including collections and dispute research; escalate unresolved items.
• Maintain customer and property records to ensure correct billing and reporting.
• Handle PO requisitions and assist receiving per procurement procedures.
• Serve as the branch’s primary contact for corporate requests and routing.

Job description

The Branch Administrator - Maintenance works closely with the Branch Manager to execute the administrative functions that support day-to-day operations for assigned branch(es). This position owns ancillary (non-contract) service support from opportunity creation through billing, supports the branch's financial and administrative processes, and maintains accurate customer and property records, while partnering with Shared Services on all contract-related actions. He/she serves as the primary point of contact at the branch for corporate departments and is responsible for delivering the highest level of service to both internal and external customers.

• Support efforts in recruiting, hiring, and onboarding new employees, including recruiting events, screening applications, scheduling interviews, coordinating pre-employment screenings and completing I-9 verification.
• Process month-end close activities and generate financial and operational reports for management review and analysis.
• Support the scheduling and monitoring of work tickets, ensuring accurate job costing, including allocating and receiving purchase orders (POs), and completion of work tickets in the landscaping management system.
• Support in building and winning ancillary (non-contract) service opportunities from creation through billing, ensuring required documentation, approvals, and fields are complete before an opportunity converts. Process related change orders and billing accurately and timely, coordinating with the branch management and field crews to confirm scope, work completion, and job costing.
• Support the inventory process, including collecting physical count sheets from the field and entering counts accurately and timely into the tracking file provided by Accounting.
• Prepare and process credit memos in accordance with Company approval thresholds, ensuring required backup documentation is retained.
• Support accounts receivable efforts including collections follow-up, invoice inquiries, and dispute research; escalat... unresolved items to corporate AR as needed.
• Maintain accurate property records and customer contact information in Company systems, recognizing that this data drives billing, routing, and reporting accuracy.
• Submit purchase order requisitions and assist in receiving in accordance with Company procurement procedures.
• Serve as the primary point of contact at the branch for requests from corporate department promptly and route requests outside the scope of the role to the appropriate party.
  

Qualifications
About Us
Juniper is a full-service landscape design, build, and management company servicing the Southeast. Our family of companies proudly includes Juniper, Davis Landscape, Elegant, Shooter & Lindsey, and Rip's. We are recognized as award-winning leaders in our industry with over 30 locations and 2,000+ team members. At Juniper, the foundation of who we are, how we perform, and how we treat others is guided by our core values. We are committed to a culture that welcomes, grows, and celebrates people who share in our mission to design, build, and maintain the best landscaping in the industry.
We offer career growth opportunities and excellent benefits (health/dental/vision insurance, 401K, and PTO plans). Join our company, where we Welcome/Grow/Celebrate you at Juniper!