Borough Maintenance Planner, DSF

New York City Department of Education; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

The New York City Department of Education seeks a Borough Maintenance Planner for the Division of School Facilities to oversee daily maintenance operations across a regional office. The role involves supervising skilled staff, coordinating with contractors, and ensuring critical facilities remain functional for NYC public schools.

Reporting to the Director of School Facilities, the Planner will develop policies, manage work orders, and participate in capital project referrals while maintaining

Qualifications

• Nine years of full-time field work experience in building maintenance, construction, or related installations.
• At least 18 months in a supervisory, managerial, or consultative capacity.
• Education toward a Baccalaureate degree in engineering or architecture may substitute for up to 3 years of experience.

Responsibilities

• Supervise repair and maintenance operations, including contracted vendors.
• Direct and coordinate skilled trade staff within the regional office.
• Review work requests and determine in-house vs. contracted actions.
• Manage budget proposals and monitor expenditures to support school facilities operations.

Skills

Interpersonal skills

Organizational skills

Communication skills

Leadership/management

Education

Engineering degree

Architecture degree

Job description

Borough Maintenance Planner, DSF - 27140

Area Manager of School Maintenance

Level: G4

Division/Office: Division of School Facilities

Posting End Date: 09/25/2026

This position is in a civil service competitive class that is subject to examination. If you do not already have permanent NYC civil service status as Area Manager of School Maintenance, you will have to file to take the civil service exam for this title when offered by Department of Citywide Administrative Services (DCAS). Information regarding NYC civil service exams can be found on the DCAS website. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Description

Position Summary: The Division of School Facilities (DSF) is dedicated to ensuring a safe and clean environment to enable New York City Public School (NYCPS) students to concentrate on education without distraction. The Borough Maintenance Planner has full authority and accountability for the daily administration of the NYCPS maintenance operation for an assigned regional office. Performs related work.

Reports to

Director, School Facilities

Direct Reports

Borough Contract Managers, Supervisor of Mechanics, technical and skilled trade staff and support staff.

Key Relationships

Relationships will be fostered with high level senior administrators, directors and managers. Responds to correspondence from parents and school officials. May meet with Principals, Network Leaders, school administrators and external contractors to review the maintenance needs of a building.

Responsibilities

Repair and Maintenance Operations

• Provides administrative and technical supervision over repair and maintenance operations, including work performed by contractual vendors.
• Plans, directs and coordinates the activities of skilled trade staff, and personnel assigned to the regional office.
• Reviews work requests submitted by custodians for work in schools and administrative buildings.
• Determines if work can be handled by internal mechanics or if work should be performed by outside contractors.
• Makes appropriate referrals for capital projects.
• Reviews the priorities of work orders and determines the appropriate action to be taken.
• Makes work decisions based on the impact the work will have on the school’s ability to function and remain open.
• Reviews progress reports from Supervisor of Mechanics and trade supervisors.
• Monitors work progress through the various stages of work completion.
• Approves material and equipment requests from supervisors and makes recommendations to the Director, School Facilities.

DSF Facilities Policy and Strategic Planning

• Prepares presentations to the Director, School Facilities and participates in the formulation of policy, in conjunction with other Borough Maintenance Planners.
• Develops, formulates and implements Work Management Best Practices to increase productivity, utilizing cost effective procedures and time management of personnel.
• Evaluates work procedures and makes adjustments and changes to continuously improve the cost effectiveness of the maintenance and repair operation.

Operations Support

• Prepares budget proposals for area office and administers the allocation of funds to assigned units taking into consideration cash flow, current supply levels and projected work requirements.
• Oversees and monitors Personal Service overtime and OTPS budgets which includes general expenditures and mechanic materials.
• Ensures that assigned personnel follow the policies and procedures established by the NYCPS and DSF.

Qualification Requirements

Minimum

• Nine (9) years of full-time satisfactory experience doing field work as an inspector; supervisor, manager or consultant in building maintenance, construction, or installation of electrical, heating, ventilation, air conditioning or sanitary equipment, at least 18 months of which must have been in a supervisory, managerial or consultative capacity.
• Education leading towards a Baccalaureate degree in engineering or architecture from an accredited college may be substituted for the work experience described above on a year- for- year basis, up to a maximum of three (3) years of experience. However, candidates must have the 18 months of supervisory, managerial or consultative experience described above.

Preferred

• Experience in management and communication roles within large organizations.
• Strong interpersonal, organizational and spoken communication skills.
• Extensive and successful experience in all aspects of organizational management.
• Expert ability to communicate strategy.
• Detailed working knowledge of how to manage large scale programs.
• Ability to prepare written reports and presentations clearly and concisely.
• Capability in implementation of policies and procedures on a department wide scale.

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

*NewYorkCityResidencyis NOT Required *

We encourage all applicants from theNewYorkCitytri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non-Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy .

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail] . The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .