Bookkeeper / Project Accounting

LF Studios / LifeFormations; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

LF Studios is seeking a Project Accounting Coordinator in Blue Ash, Ohio, responsible for supporting the financial management of unique projects. In this hands-on role, you will monitor budgets, analyze costs, and provide insights in collaboration with project teams.

The ideal candidate has a degree in accounting or finance, with at least 2 years of related experience and strong skills in QuickBooks Online and Excel. This position offers significant growth potential within a high-rated team in the industry.

Qualifications

• Minimum of 2 years of accounting, bookkeeping, or project support experience.
• Strong experience with Excel, including formulas and PivotTables.
• Experience with project accounting and job costing is preferred.

Responsibilities

• Monitor project budgets and reconcile expenses.
• Review invoices and assist with job costing analysis.
• Prepare budget versus actual reports and explain variances.

Skills

Communication skills

Attention to detail

Microsoft Excel

Analytical abilities

Problem-solving

Education

Associate or Bachelor’s degree in accounting or finance

Tools

QuickBooks Online

RAMP Financial or similar platforms

Job description

LF Studios is seeking a Project Accounting Coordinator to support the financial management of our custom fabrication, exhibit, and experiential projects. This is a hands‑on, in‑office role based in Blue Ash, Ohio, ideal for someone who enjoys working with project teams, tracking costs, analyzing budgets, and ensuring financial accuracy throughout the lifecycle of complex, one‑of‑a‑kind projects.

About The Role

You will play a key role in helping project teams understand and manage project financial performance. Working closely with Project Managers, Purchasing, Operations, and Finance leadership, you'll monitor project costs, reconcile expenses, analyze budgets, and provide the financial insight needed to successfully execute complex projects.

Key Responsibilities

Monitor project budgets for labor, materials, and subcontracted services then reconcile those budgets with projected expenses for each variable.

• Review and code vendor invoices, purchase transactions, and employee expenses to the appropriate projects.
• Assist with job costing and project profitability analysis.
• Prepare weekly budget‑versus‑actual (delta) reports and be able to explain cost variances.
• Assist with Work‑in‑Progress (WIP) reporting and month‑end close activities.
• Maintain accurate project financial records and supporting documentation.
• Work collaboratively with Project Managers to improve cost visibility and financial performance.
• Identify opportunities to improve accounting processes and internal controls.
• Support project closeout by ensuring all costs are captured prior to project closure.
• Support expense management using RAMP Financial or similar “Procure to Purchase” platforms.

What We’re Looking For

Excellent communication and interpersonal skills and attention to detail.

• Minimum of 2 years of accounting, bookkeeping, or project support experience using QuickBooks Online.
• Strong Microsoft Excel skills, including formulas, PivotTables, and data analysis.
• Strong analytical and problem‑solving abilities.
• Ability to successfully manage multiple priorities in a fast‑paced environment.

Preferred Experience

Experience with project accounting, job costing, manufacturing, construction, or other project‑based businesses.

• Experience preparing budget‑to‑actual reports, variance analyses, or cost analyses.
• Familiarity with purchase orders, vendor management, and accrual accounting.
• Associate or Bachelor’s degree in accounting or finance.

Growth & Opportunity

This role offers strong opportunities for professional growth as LF Studios continues to expand. You'll report directly to the Chief Financial Officer while gaining hands‑on experience in project accounting, cost analysis, and financial reporting. As you develop within the organization, you'll have the opportunity to take on increased responsibility and play a larger role in supporting project and business performance.

Why LF Studios

At LF Studios, every project is unique. You'll join the highest‑rated team in our industry and work on high‑profile projects where financial accuracy directly impacts success. Collaborate with experienced professionals across Engineering, Design, Production, Project Management, and Finance while helping bring ambitious ideas to life through creativity, craftsmanship, and execution.