Bookkeeper & Operations Coordinator (Hybrid)

Team Esface Basketball Academy; Redwood City (CA); Hybrid; USD 52,000 - 64,000; Full time

Job summary

A premier youth basketball academy in California is seeking a detail-oriented Bookkeeper Operations Coordinator to manage financial processes, provide administrative support, and assist HR. The ideal candidate will have a background in finance, strong organizational skills, and a passion for youth development and basketball. This hybrid position offers a salary range of $52,000 - $64,000 and opportunities for growth in a dynamic environment.

Benefits

Company-issued Apple hardware

Onsite fitness access

Collaborative team environment

Qualifications

• 2+ years of experience as a bookkeeper or administrative accountant.
• Strong organizational and multitasking abilities.
• Passion for youth development and basketball is a plus.

Responsibilities

• Maintain records of financial transactions and prepare monthly financial reports.
• Assist in creating and monitoring budgets for various programs.
• Provide administrative support including scheduling and office management.
• Generate financial reports to support decision-making.
• Collaborate with staff to ensure efficient program operations.

Skills

Attention to detail

Organizational skills

Effective communication

Proficiency in QuickBooks Online

Proficiency in Google Workspace

Education

Associate's or Bachelor's degree in business administration or finance

Tools

QuickBooks Online

Google Workspace

Job description

Bookkeeper Operations Coordinator (Hybrid)

The Peninsula's Premier Basketball Academy for Youth Basketball: Team Esface Basketball Academy

Are you a meticulous numbers wizard with a passion for sports and youth development? Do you thrive in a fast-paced environment where every day brings new challenges? If so, we have an exciting opportunity for you!

Team Esface Basketball Academy is a rapidly growing organization dedicated to nurturing young athletes and helping them reach their full potential both on and off the court. We're seeking a dynamic and detail-oriented Administrative Operations Coordinator to join our team and play a crucial role in our continued success.

Position Overview

The Administrative Operations Coordinator will be an essential member of our team. Main duties include ensuring the smooth operation of our financial processes, completing administrative tasks, assisting HR with administration, and ensuring smooth program operations.

Qualifications

• Associate\'s or Bachelor\'s degree in business administration, finance, or a related field is preferred.
• Proven experience (2+ years) as a bookkeeper, administrative accountant, HR, or similar role.
• Strong proficiency in QuickBooks Online software and Google Workspace (Gmail, Drive, Docs, etc.).
• Excellent organizational and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Passion for youth development and basketball is a plus.
• Prior experience in a sports or youth organization is preferred but not required.

Key Responsibilities

• Financial Management
  • Maintain records of financial transactions by establishing accounts, allocating and posting transactions for current and long-term liabilities in compliance with federal, state, and local requirements. Responsibilities include: accounts payable/receivable, payroll processing, prepaid, accrued liabilities, unearned income, current assets, and bank reconciliations.
  • Maintain historical records by filing documents.
  • Prepare monthly financial reports by collecting, analyzing, and summarizing account information and trends to support decision-making.

Budgeting

• Assist in creating and monitoring budgets for various programs and initiatives within the academy.

Reporting

• Generate financial reports and summaries to support decision-making.

HR Assistant

• Maintains employee data in the Paycor system for both new and existing employees.
• Assist in compliance with federal and state laws.
• Respond to federal, state, and local government notices regarding employee matters.

Administrative Support

• Handle administrative duties including office management, scheduling, meetings, and maintaining office supplies.

Team Collaboration & Onsite Operations

• Work closely with coaches, staff, and management to ensure efficient program operations.

Customer Service

• Provide excellent service to parents, athletes, and visitors who contact or visit the academy.

Ad-Hoc Tasks

• Perform other duties as needed to contribute to the academy\'s success.
• Onboarding of part-time employees.
• HR compliance administration.

Work Arrangement

Hybrid position with flexibility; some work from home, but onsite for specific tasks and meetings on designated days each week.

What We Offer

• Dynamic organization in growth
• Collaborative team
• Company-issued hardware – Apple technology
• Onsite fitness access

Compensation: $52,000 - $64,000

Team Esface Basketball Academy is an equal opportunity employer and welcomes candidates from all backgrounds to apply.

Candidates will need to receive a background check before starting employment.