Bookkeeper-Operations

Education Service Center, Region 2; Corpus Christi (TX); On-site; USD 28,000 - 33,000; Full time

Job summary

Education Service Center, Region 2 in Corpus Christi, TX, seeks a Bookkeeper, Operations to manage district operation finances and payroll. The role requires maintaining records, processing invoices, and ensuring compliance with accounting standards.

The position emphasizes accuracy, attention to detail, and strong organizational and communication skills to support a complex school maintenance operation.

Qualifications

• High school diploma or GED required.
• Accounting-related school accounting experience preferred.
• Minimum 3 years bookkeeping experience required.
• Knowledge of bookkeeping principles and practices essential.

Responsibilities

• Maintain complete and systematic records of district operation transactions per GAAP.
• Process and account for all money from school-sponsored activities, incl. cash receipts and deposits.
• Maintain inventory of department fixed assets, equipment, and supplies.
• Submit payroll documents for Central Receiving, Custodians, Grounds, Maintenance, Police, Transportation.
• Prepare and update leave documentation in Frontline for relevant departments.
• Generate all purchase orders for Maintenance and Operations and assist with vendor setup.
• Close PO’s when work is completed and materials received; reconcile with Finance.
• Organize weekly construction invoices for timely payments by Finance.

Skills

Bookkeeping

Payroll

10-key data entry

Spreadsheets

Auditable records

Organizational skills

Communication skills

Education

High school diploma

Accounting coursework

Tools

Accounting software

Job description

Job Title: Bookkeeper, Operations

Exemption Status/Test: Nonexempt

Reports to: Assistant Superintendent for District Operations

Date Revised: August 2026

Dept./School: Maintenance

Primary Purpose

Perform general bookkeeping, payroll and maintain district operations financial records.

Qualifications

Education/Certification

High school diploma or GED

Accounting-related subjects of school accounting experience

Special Knowledge/Skills

Knowledge of bookkeeping principles and practices

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to use software to develop or maintain spreadsheets and do word processing

Ability to maintain accurate and auditable records

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience

3 year bookkeeping experience

Major Responsibilities And Duties

Accounting

• Maintain complete and systematic records of district operation transactions according to established procedures and generally accepted accounting principles.
• Process and account for all money generated and distributed in school-sponsored activities, including receipt of cash and preparing and making cash deposits.
• Maintain inventory of departments fixed assets, equipment, and supplies.
• Submit all payroll documentation for Central Receiving, Custodians, Grounds, Maintenance, Police Officers and Transportation.
• Submit all leave documentation and make sure it is updated in Frontline for Central Receiving, Custodians, Grounds, Maintenance, Police Officers and Transportation.
• Generate all PO's for Maintenance and Operations.
• Assist with setting up new vendors.
• Work with Finance office to close all PO's when work is completed or materials have been received.
• Organize weekly construction invoices so that Finance Office can generate check by the following Friday.
• Maintain the District Facility Calendar.
• Assist Central Receiving to receive orders during peak times or during their absence.
• Assist with processing in new employees.
• Answer phone calls and assist with customer concerns including Transportation phone when they are all out driving.
• Create budget transfers to maintain a balanced budget for the department.
• Make time clock adjustments when corrections are submitted.

Records

• Prepare monthly and other periodic department financial reports.
• Assist with department budget preparation.
• Compile, maintain, and file all reports, records, and other documents as required.
• Record, store and analyze information using accounting software.
• Compiles, maintains and files all physical and computerized reports, records and other documents required, including auditable records.

Other

• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.
• Performs other duties as assigned.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used

Standard office equipment including personal computer and peripherals

Posture

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting

Occasional light lifting and carrying (less than 15 pounds)

Environment

May work prolonged or irregular hours

Mental Demands

Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Building/Campus Maintenance

Salary: From 19.90

Salary: To 24.23

Additional Job Information

222 working days