Bookkeeper & Office Admin — Financial Operations

Medium; Minneapolis (MN); On-site; USD 40,000 - 55,000; Full time

Job summary

Medium is seeking a meticulous Bookkeeper / Office Administrator to handle daily accounting and administrative tasks, ensuring accurate transaction processing and timely reporting. The role focuses on reliable financial data, clear communication with management, and support for growth initiatives.

You will work with ViewPoint/ProContractor and ProCore, perform reconciliations, and contribute to weekly, monthly, quarterly, and annual reporting while maintaining audit-ready records.

Qualifications

• Proficiency in ViewPoint/ProContractor.
• Proficiency in MS Excel, Word, Teams, and Outlook.
• Strong understanding of accounting principles and managerial/financial reporting.
• High attention to detail and strong organizational skills.
• Ability to work independently and manage multiple priorities.
• Clear written and verbal communication skills.

Responsibilities

• Maintain accurate financial records in ViewPoint/ProContractor.
• Record and reconcile daily financial transactions (sales, purchases, receipts, retainage, payments).
• Manage accounts payable and accounts receivable with timeliness.
• Prepare regular bank and account reconciliations for audit.
• Ensure transactions are properly coded with documentation.
• Prepare and distribute financial reports weekly, monthly, quarterly, and annually.
• Support budgeting and forecasting activities.
• Identify discrepancies or trends and escalate to management.
• Coordinate with external partners for budget prep and cash flow.
• Maintain audit-ready financial data and documentation.

Skills

ViewPoint/ProContractor

MS Excel

MS Word

MS Teams

MS Outlook

Accounting principles

Managerial reporting

Attention to detail

Independent work

Communication

Job description

Medium is seeking a meticulous Bookkeeper / Office Administrator to handle daily accounting and administrative tasks, ensuring accurate transaction processing and timely reporting. The role focuses on reliable financial data, clear communication with management, and support for growth initiatives.

You will work with ViewPoint/ProContractor and ProCore, perform reconciliations, and contribute to weekly, monthly, quarterly, and annual reporting while maintaining audit-ready records.