Bookkeeper, High School

TrulyHired; Sarasota (FL); On-site; USD 35,000 - 60,000; Full time

Job summary

TrulyHired seeks a Bookkeeper for Venice High to manage internal activity funds and ensure compliant handling of school monies. You will establish accounts, receipt funds, and maintain records in a School District setting.

Responsibilities include budgeting collaboration with the Principal, processing purchase orders, coordinating with vendors, and ensuring timely payments and accurate reporting, all while upholding confidentiality and policy compliance.

Qualifications

• High School Diploma or equivalent required.
• Knowledge of accounting processes and state/local fund policies.
• Strong time management and organizational skills; good interpersonal abilities.

Responsibilities

• Establish individual activity accounts for school-related funds.
• Receip t monies from sponsors, classes, clubs and events; verify accuracy before receipting.
• Deposit funds promptly and maintain accurate activity fund records and reports.
• Prepare budget-related documents in collaboration with the Principal and District staff.
• Process purchase orders, coordinate vendor communications, and ensure policies are followed.
• Pay bills timely and maintain confidentiality of school funds.

Skills

Time management

Organization

People skills

Accounting processes

Budget understanding

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Job Description

Location: Venice High Cost Center: Venice High Hours Per Day: 7.5 Shift: Contract Months: 12 Days Posted: 5 Posting Closing Time: 4:30 PM Title I: No Require Test: Yes Testing Information: Testing Information High School Diploma/Equivalent: Yes Salary Lane: SSP10 Salary Schedules: Salary Schedules BOOKKEEPER, HIGH SCHOOL SALARY SCHEDULE: SSP10 COST CENTER: HIGH SCHOOL (VARIES) QUALIFICATIONS: High School Diploma or equivalent. Minimum score of ninety percent (90%) on bookkeeping test within 6 months of hire. KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of computer program, Microsoft Word, Excel and Access. Understanding of state and local policies relative to public funds. Understanding of accounting processes. Time management skills. Good organization skills. Good people skills. REPORTS TO: School Principal or Designee JOB GOAL To manage internal funds in a fair and equitable manner and within all rules, policies and guidelines for use of public funds. SUPERVISES: N/A PERFORMANCE RESPONSIBILITIES: Establish individual accounts for all activities which function within the school. Receipt all monies received from sponsors, athletic director, classes, clubs and other events. Count monies in the presence of sponsor to ascertain accuracy before receipting. Maintain all activity fund records, including transactions and reports. Deposit all funds in a timely manner. Process student activity internal account purchase orders. Receive orders, check accuracy of vendor and distribute materials to appropriate staff member. Communicate with vendor if orders are incomplete. Work with Principal to develop an annual budget for supplies and equipment (District funds). >Requisition and receive all orders from budget purchase orders. Communicate with District purchasing agent or warehouse manager to resolve problems as needed. Work with teachers, Principal and other staff members to assure that basic information relative to internal accounts and budgetary processes are understood and followed. Monitor fund raising activities and ascertain all policies are followed. Communicate with vendors as needed. Pay all bills in a timely manner. Demonstrate initiative in the performance of assigned responsibilities. Provide for a safe and secure workplace. Model and maintain high ethical standards. Follow attendance, punctuality and proper dress rules. Maintain confidentiality regarding school matters. Maintain positive relationships with staff and vendors. Participate in workshops and training sessions as required. Respond to inquiries and concerns in a timely manner. Prepare all required reports and maintain all appropriate records. Follow all School Board policies, rules and regulations. Exhibit interpersonal skills to work as an effective team member. Demonstrate support for the School District and its goals and priorities. Sustained focus and attention to detail for extended periods of time. Perform other incidental tasks consistent with the goals and objectives of this position. PHYSICAL REQUIREMENTS: Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects. TERMS OF EMPLOYMENT: Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the District. EVALUATION: : Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel. Job Description Supplement No. 05 *Essential Performance Responsibilities ©EMCS