Bookkeeper (Data Entry)

salvarmycareers; Hoffman Estates (IL); Hybrid; USD 36,000 - 40,000; Full time

Job summary

The Salvation Army is seeking a Bookkeeper (Data Entry) to join the ARC Command Center. You will maintain financial integrity, process transactions, and generate reports using modern accounting software in a collaborative, mission-driven environment.

This hybrid, full-time role offers 36.25 hours per week with a $20/hour rate and a comprehensive benefits package. Excellent work-life balance and opportunities to contribute to non-profit financial stewardship.

Qualifications

• 2+ years bookkeeping/accounting experience.
• Proficiency in accounting software (QuickBooks, Sage or similar).
• Some Excel skills.
• Experience with multi-location accounting preferred but not required.
• Strong attention to detail and accuracy.
• Excellent communication skills with diverse teams and external contacts.

Responsibilities

• Process various financial transactions using The Salvation Army's accounting software.
• Post journal entries, analyze financial information, and prepare financial reports.
• Code, review, scan, and post accounts payable invoices and process checks.
• Prepare AR invoices for internal and external vouchers, billing and reconciliation.
• Identify and post incoming wire transfers accurately.
• Match deposits to daily sales and credit card postings with precision.
• Process daily reconciliations for ARCs and stores.
• Assist with store and operating account bank reconciliations.

Skills

Bookkeeping

Accounting software

Excel skills

Multi-location accounting

Attention to detail

Communication skills

Education

Accounting/bookkeeping degree OR equivalent experience

Tools

QuickBooks

Sage

Job description

ARC Command Center Bookkeeper (Data Entry) - The Salvation Army

About The Salvation Army

The Salvation Army is an international movement and part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and meet human needs in His name without discrimination.

About the Role

Join our ARC Command Center team as a Bookkeeper where you'll play a vital role in maintaining the financial integrity of our Adult Rehabilitation Centers. This position combines technical accounting expertise with meaningful work that directly supports our mission to transform lives and strengthen communities. You'll work with cutting-edge accounting software and collaborate with a dedicated team committed to excellence in financial stewardship.

Compensation Package:

• $20/Hour - Competitive rate for the market
• 36.25 Hours/Week - Excellent work-life balance
• Hybrid Schedule: Work from home 1 day per week after 90 days OR 4 day workweek
• Comprehensive Benefits Package (details below)

Financial Transaction Processing

• Process various financial transactions using The Salvation Army's accounting software
• Post journal entries, analyze financial information, and prepare comprehensive financial reports
• Code, review, scan, and post accounts payable invoices and process checks efficiently
• Prepare AR invoices for internal and external vouchers billing and reconciliation
• Identify and post incoming wire transfers accurately

Daily Operations & Reconciliations

• Match store deposits to daily sales and credit card postings with precision
• Process daily reconciliations for ARCs and stores
• Assist with store and operating account bank reconciliations
• Monitor compliance with Generally Accepted Accounting Principles and Salvation Army accounting processes
• Maintain open AR files and communicate effectively with customers and the ARCC Accountant

Vendor Management & Reporting

• Obtain and maintain vendor W-9 forms and banking information for ACH payments
• Prepare store sales, rags sales, and vehicle sales reports
• Assist with preparing eligible vendors for year-end 1099 processing
• Support internal audit preparations as needed

Collaborative Support

• Work closely with ARC Accountants and the Director of Finance to ensure timely month-end and year-end closing
• Provide exceptional support to team members and maintain positive working relationships
• Contribute to continuous improvement initiatives within the finance department

What You'll Need to Succeed

Required Experience & Skills

• 2+ years bookkeeping/accounting experience - We value practical experience
• Proficiency in accounting software - QuickBooks, Sage, or similar programs
• Some Excel skills
• Experience with multi-location accounting preferred but not required
• Strong attention to detail - Accuracy is essential in financial work
• Excellent communication skills - You'll work with diverse teams and external contacts

Preferred Qualifications

• Accounting/bookkeeping degree OR equivalent experience - We value both paths
• Experience in non-profit or multi-location operations is a plus
• Comfortable with technology - Ability to learn new systems quickly
• Problem-solving mindset - Able to identify and resolve discrepancies independently
• Collaborative team player who enjoys helping others succeed

Additional Requirements

• Must pass a background check
• Support for The Salvation Army's mission and the Vision Statement of the Adult Rehabilitation Centers Command

Schedule & Work Environment

• Schedule: Monday to Friday with excellent work-life balance
• Location: Professional office environment with remote work opportunity
• Flexibility: Occasional evening or Saturday overtime may be required
• Growth Opportunity: Work within a supportive team environment with opportunities for professional development

What Success Looks Like

• Accurate and timely processing of all financial transactions
• Successful completion of daily, monthly, and year-end reconciliations