Bookkeeper (Brownsville Child Care)

The Salvation Army; New York (NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Bookkeeper to join their childcare center. In this vital role, you will manage financial records, ensure accurate bookkeeping, and support daily operations through various administrative tasks. Your responsibilities will include preparing reports on income and expenses, maintaining attendance records, and assisting parents with necessary paperwork. This position offers an opportunity to contribute to the smooth operation of a nurturing environment, where your skills will directly impact the care provided to children. If you have a passion for numbers and a commitment to excellence, this role is perfect for you.

Qualifications

• Graduation from a commercial High School or Business School with bookkeeping courses.
• One-year experience related in Bookkeeping.

Responsibilities

• Maintains financial records and balances books for the childcare center.
• Prepares bank deposit slips and weekly deposits.
• Acts as receptionist and performs clerical work for the center.

Skills

Bookkeeping

Attention to Detail

Basic Computer Skills

Communication Skills

Education

High School Diploma

College Accounting (6 credits)

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

Overview

The following job description is intended to set forth the full range of functions required of a day care bookkeeper.

Timely and competent performance of these tasks is critically important to the smooth operation of the everyday care program, its funding, and accountability. For this reason and because the tasks here outlined are extremely diverse, directors must develop a plan to provide a regular, uninterrupted time period for the fulfillment of the following priority functions:

• Bookkeeper works on General Journal, General Ledger, and trial balance.
• Bookkeeper works with Assistant to train him/her to perform all bookkeeping functions as needed.

Under the general supervision of the center director, the Bookkeeper is responsible for maintaining a complete set of records of all financial transactions of the childcare center. The Bookkeeper balances books for the preparation of reports to show income, expenses, and other items related to the bookkeeping of the center’s activities.

Responsibilities

Under the supervision of the Educational Director of the center, the Bookkeeper performs the following:

• Checks computation of bills.
• Checks deposits, fees collected, and receipts issued.
• Checks petty cash payments.
• Prepares food claim reports.
• Collects fees, issues receipts, and reconciles receipts totals with actual cash collected.
• Prepares bank deposit slips and deposits receipts weekly.
• Posts and summarizes fee cards. Reports weekly to director on fees in arrears.
• Prepares children’s attendance reports and data enters attendance in DOE Vendor Portal.
• Maintains petty cash funds, as follows:
• Receives from recipient of petty cash the bills and necessary change.
• Enters petty cash expenditures daily in petty cash book.
• Balances petty cash daily.
• Enters receipt of petty cash funds.

• Keeps daily records of staff attendance including vacation and sick leave balances.
• Acts as receptionist for childcare center and answers phone.
• Performs all typing for center, i.e., lists, children’s records, absence notices, late fee notices, permanent equipment requisitions, minutes and agenda for staff meetings, reports, etc.
• Does filing and related clerical work.
• Maintains permanent equipment inventory.
• Assists parents to complete Child Intake Packages.
• Assists parents to complete Child Certification and Recertification paperwork.
• Maintains up-to-date child files.
• Must have basic computer skills - email, Microsoft Office (Word, Excel, PowerPoint), ability to do online trainings.
• Performs other duties as assigned, consistent with the above and with programmatic needs.

Qualifications

• Graduation from a commercial High School or Business School including one year of high school bookkeeping courses or six credits of college accounting with knowledge of Word, Excel, and PowerPoint.
• One-year experience related in Bookkeeping.