Bookkeeper and Office Manager

Vaco Recruiter Services; Brentwood (TN); On-site; Full time

Job summary

A leading company in Nashville is seeking a temp-to-hire Office Manager / Bookkeeper. The ideal candidate will have significant experience in bookkeeping and office management, particularly within the construction industry. Responsibilities include managing payroll, accounts payable, and various financial reporting tasks. This role requires full-time in-office work, Monday to Friday, from 7:30 AM to 4:30 PM, with a competitive pay rate based on experience.

Benefits

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Qualifications

• 5+ years experience in bookkeeping and office management.
• Able to work fully in office Monday – Friday 7:30-4:30.

Responsibilities

• Assign job numbers, enter into SAGE, and order Certificates of Insurance.
• Process office payroll via ADP and track PTO for office staff.
• Reconcile checking accounts and post transactions in SAGE.

Skills

SAGE system experience

Bookkeeping

Office Management

Job description

Our client located in the 100 Oaks part of Nashville, is looking for a temp to hire Bookkeeper / Office Manager to join their team.
The ideal candidate will have construction industry experience and be comfortable using SAGE.

Daily Responsibilities

• Assign job numbers, enter into SAGE, and order Certificates of Insurance as required
• Open and distribute mail; allocate AP invoices to General Ledger or Job Cost
• Make bank deposits via Remote Deposit Capture
• Request wallcovering pricing for estimators and maintain quote documentation
• Resolve AP/AR and miscellaneous issues

Weekly Responsibilities

• File maintenance, AR posting, and pre-qualification info updates for estimators
• Attend Thursday staff meetings at 7:30 AM
• Mark completed jobs from prior week; coordinate payroll deadlines with ADP
• Upload 401k payroll files to The Retirement Plan Company
• Provide account balances to leadership after weekly bill payments
• Invoice completed jobs and send via SAGE or customer-specific portals

Monthly & Semi-Monthly Responsibilities

• Process office payroll via ADP (15th & 31st); track PTO for office staff
• Invoice ongoing contract jobs (typically due 20th–25th); follow contractor-specific billing methods
• File TN Sales & Use Tax and other required tax returns
• Run and review Job Cost Reports; correct errors; provide to executives
• Reconcile checking accounts; post transactions in SAGE
• Generate and distribute financial reports (Trial Balance, Balance Sheet, Income Statement)
• Review aged AR report and follow up on overdue invoices

Quarterly Responsibilities

• Review and archive payroll reports; address any ADP issues

Annual Responsibilities

• Coordinate renewals for medical and business insurance (WC & GL) by Sept 30
• Assist with CPA financial audit, 401k compliance audit, and insurance audits
• Audit annual payroll totals
• Distribute W-2s and 1095s

Additional Duties

• Serve as backup for Payroll and AP Clerks during vacations
• Manage company cell phone and office phone contracts and billing

Requirements:

• SAGE system experience
• 5+ years experience in bookkeeping and office management
• Able to work fully in office Monday – Friday 7:30-4:30

Title : Office Manager / Bookkeeper
Pay: $33/hour - $38/hour, depends on experience
Location: Nashville, TN
Schedule: 100% in office, 7:30-4:30 Monday – Friday
Type of role: Temp to hire



Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.