Bookkeeper | Admin - QBO Expert (Part-Time MWF In Office)

Intellibright; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Intellibright is looking for a detail-oriented Bookkeeper with expertise in QuickBooks Online. This in-office role offers flexibility on work hours and responsibilities include invoicing, managing accounts receivable, and administrative tasks. Join a highly regarded digital marketing agency that promotes a healthy work-life balance and offers potential for full-time employment.

Benefits

Competitive hourly salary

Flexible work hours

Stocked kitchen with snacks

Occasional team lunches

Healthy work/life balance

High-profile clients with long-term contracts

Potential to lead to full-time employment

Qualifications

• 3+ years of experience with QuickBooks Online required.
• Comfortable using project management tools.
• 5+ years of bookkeeping or financial operations experience.

Responsibilities

• Manage invoicing and accounts receivable.
• Oversee subscriptions and cancellation processes.
• Assist executive team with administrative tasks.

Skills

Interpersonal skills

Organizational skills

Problem-solving

Attention to detail

Tools

QuickBooks Online

Jira

Asana

Trello

Job description

Intellibright, a high-performing Google Partner agency, is seeking a detail-oriented and tech-savvy Bookkeeper with deep QuickBooks Online expertise to help manage invoicing, accounts receivable, and subscription oversight. This is an in-office role on Monday, Wednesday, and Friday, with flexibility on arrival and departure times.

Why Intellibright?

We're a performance-focused digital marketing agency with a proven track record of delivering real revenue growth for our clients—and we're proud of the recognition to back it up. Intellibright has been:

• Named to the Inc. 5000 list of Fastest Growing Companies twice
• Honored five years in a row by the Financial Times as one of the Fastest Growing Companies in the Americas
• Awarded a Gold MarCom Award for excellence in marketing and communications
• Rated 5 stars on Google and maintain an A+ rating with the BBB
  
  

We combine the stability of a 16-year-old, profitable business with the energy of a fast-moving, ambitious team. As part of our company, you'll be more than just a bookkeeper—you'll be a key part of the operational backbone that powers an award-winning agency on the rise.

Our superstar candidate is a proven results-focused leader, highly organized, detail oriented, self-driven, and passionate about growing our clients' business through digital initiatives.

Responsibilities

• Work with CEO and Fractional CFO to manage an already established Quickbooks Online Account
• Parent Agency
• Sub-Agency that rolls into Parent QBO instance but requires separate reporting for profitability
• Monthly Invoicing
• Typically a set monthly amount with variable costs for Ads, Ad Spend Management, Phones, and Locations
• Accounts Receivable
• Friendly reminders sent via email to clients who have accounts over 45 days old (not common)
• Subscription Management
• Oversee all monthly and annual subscriptions and identify those that are not being used for cancellation
• Update all subscriptions to notify accounting when the term is coming up
  

In addition to bookkeeping, this role includes select administrative and operational responsibilities that directly support our growing team and leadership. These assignments are essential to maintaining a smooth, well-run organization and give this role a unique opportunity to contribute beyond finance. You'll be a trusted partner to the executive team, helping drive efficiency and clarity across the company.

Key Administrative Responsibilities:

• Coordinate and manage hiring paperwork, onboarding, and offboarding processes
• Order and track equipment for new hires, ensuring smooth day-one experiences
• Conduct project-based research to support strategic initiatives for the CEO and executive team
• Provide light operational support to executives, helping them stay focused on high-impact work
• Help ensure we maintain organized internal systems as we continue to scale
  
  
  

Requirements

• 3+ years of hands-on experience with QuickBooks Online (required)
• 5+ years of bookkeeping or financial operations experience
• Comfortable navigating project management tools like Jira, Asana, or Trello
• Strong interpersonal and communication skills—you're clear, courteous, and confident
• Exceptionally organized and detail-oriented
• Self-starter who can take initiative and solve problems without constant direction
• Skilled at managing multiple priorities and meeting deadlines in a fast-paced environment
• Must be a resident of the Austin metro area and able to work in-office M/W/F
  
  
  

Benefits

• Competitive hourly salary ($30-$55) depending on experience
• MWF In Office with flexibility for start/end times
• Kitchen stocked with a variety of free drinks and healthy snacks of your choice (orders weekly)
• Occasional team lunches at great places like Haru Sushi, Loro, Ramen Tatsuya, Perry's
• Healthy work/life balance
• High profile clients in a variety of industries with long-term contracts
• Stability of 16 year old profitable company
• Great team of friendly professionals
• Role has the potential to lead to Full Time Employment